Special Meeting of the HACEP Board of Commissioners

15 July 2014, 5:30pm – 8:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

PUBLIC NOTICE OF A SPECIAL MEETING

TAKE NOTICE THAT A SPECIAL MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS, WEDNESDAY, JULY 15, 2014, COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.  CALL TO ORDER.

2.  PLEDGE OF ALLEGIANCE.

3.  INVOCATION/MOMENT OF SILENCE.

4.  ESTABLISHMENT OF A QUORUM

5.  RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.  CITIZENS TO BE HEARD.

7.  APPROVAL OF MINUTES OF A REGULAR BOARD MEETING THAT TOOK PLACE ON JUNE 25, 2014.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE  HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO

CONSENT AGENDA:

8.  PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR FURNACES CONTRACT NO. WH 14-B-0016.  THIS CONTRACT WAS ORIGINALLY PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:	Warehouse
Award to:	Morrison Supply Company	$52,774.42 est.
Funding Source:	COCC
Procurement Type:	Invitation for Bid
Contract Term:	New

B.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR AUDITING SERVICES SOLICITATION NO. FS 14-R-0002.  THIS IS A ONE-YEAR CONTRACT WITH FOUR ONE-YEAR RENEWAL OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:	Finance
Award to:	Fallon Larsen, LLP	$84,950 est.
Funding Source:	COCC
Procurement Type:	Request for Proposal (RFP)
Contract Term:	New

C.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR RENTAL ASSISTANCE DEMONSTRATION (RAD) PROJECT MANAGEMENT SERVICES EX 14-R-0011.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:	Executive
Award to:	ECM International, Inc./ Hill International, Inc.	$100,000 est.
Funding Source:	COCC/RAD
Procurement Type:	Request for Proposal (RFP)
Contract Term:	New

D.  REQUEST THAT THE  CONTRACTING OFFICER BE AUTHORIZED TO SIGN A CONTRACT RENEWAL FOR ONE ADDITIONAL YEAR FOR OPERATIONAL DEVELOPMENT CONTRACT #OPS 13-C-0006.  THIS CONTRACT WAS ORIGINALLY PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:

Department:	Executive
Award to:	BaldrigeCoach, Inc.	$250,000 est.
Funding Source:	COCC/Operating
Procurement Type:	Request for Proposal (RFP)
Contract Term:	Renewal/One Year

REGULAR AGENDA

9.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT A GRANT APPLICATION TO THE       DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE RESIDENT OPPORTUNITY AND SELF-SUFFICIENCY PROGRAM.

10.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT AN APPLICATION FOR THE VETERANS AFFAIRS SUPPORTIVE HOUSING (VASH) PROGRAM.

11.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING AN EARLY RETIREMENT PROGRAM AS AN INCENTIVE OFFER TO RETIREMENT FOR ELIGIBLE EMPLOYEES AGE 55 OR OLDER AND 15+ YEARS OF SERVICE.         

12.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING NEW HORIZONS PROGRAM AS AN INCENTIVE OFFER FOR VOLUNTARY    RESIGNATION FOR ELIGIBLE EMPLOYEES.

13.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE ISSUANCE OF MULTIFAMILY REVENUE BONDS WITH RESPECT TO        MULTIFAMILY RESIDENTIAL RENTAL PROJECTS;  AUTHORIZING THE FILING OF APPLICATION FOR ALLOCATION OF PRIVATE ACTIVITY BONDS WITH THE TEXAS BOND REVIEW BOARD; AND AUTHORIZING OTHER ACTION RELATED THERETO.

14.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE PURCHASE OPTION FOR CIELO VISTA APARTMENTS LOCATED AT 6812 CIELO VISTA DRIVE, EL PASO, TEXAS 79925.

15.  DISCUSSION AND ACTION REGARDING RESOLUTION CANCELING THE JULY 2014 REGULAR BOARD OF COMMISSIONERS MEETING.

16.  DISCUSSION AND UPDATE REGARDING THE RENTAL ASSISTANCE    DEMONSTRATION (RAD) CONVERSION PROGRAM.

17.  DISCUSSION AND ACTION REGARDING GILBERT SIFUENTES ET AL v. HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS. CAUSE NUMBER 2010-4168.

18.  SECRETARY’S REPORT.

CHIEF FINANCIAL OFFICER REPORTS.

• STATEMENT OF REVENUES/EXPENSES FOR MAY 2014.
• STATEMENT OF CHANGES IN NET ASSETS FOR MAY 2014.

HACEP NEWS ARTICLES/EVENTS.

19.  THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY
SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY
SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS
SECTION 551.074                 PERSONNEL MATTERS
SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)        DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)
(b)        DISCUSSION REGARDING GILBERT SIFUENTES ET AL v. HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS.  CAUSE NO. 2010-4168.

20.     ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.  SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.