Regular Meeting of the HACEP Board of Commissioners

20 May 2020, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

May 20, 2020, 5:30 pm - 6:30 pm

A regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be conducted by videoconference and telephone participation Wednesday, May 20, 2020 Commencing at 5:30 p.m.

               TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

Notice is hereby given that a Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas will be conducted on May 20, 2020 at 5:30 PM.  Members of the public may view the meeting via the following:

To listen to the meeting on a telephone, call +1 (872) 240-3412.  If you call the meeting you will need to use Access Code:  510-068-885 in order to speak during public comment.

To watch and hear the meeting on video, use the following link: https://www.gotomeet.me/HACEP_Boardroom.

The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting by visiting https://www.hacep.org/citizens-br.

MEETING AGENDA

A.             Preliminary Items

1.          Call to order.

2.          Establishment of a quorum.

3.          Resident Association Presidents to be heard.              

4.          Citizens to be heard.                       

5.          Approval of minutes of a regular board meeting that took place on April 15, 2020.

B.        Consent Agenda Items

            Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

6.         Purchasing and construction contract and purchase order  awards                                                                                                      

A.    Request that the Contracting Officer be authorized to sign contract award for Microsoft Licenses Cooperative contract # DIR-TSO-4092.  This contract was procured through the cooperative process.  The recommendation is as follows:                    

Department:   Information Technology   Award to:   SHI Government Solutions, Inc.   $65,948 estimated

Funding Source:  COCC   Procurement Type:   Cooperative process   Contract Term:    New contract

B. Request that the Contracting Officer be authorized to obtain computer equipment, peripherals and software from DIR or other cooperative vendor to support Section 8 programs.  The equipment and services will be procured through the request for quotes method.  The recommendation is as follows:

Department:   Information Technology   Award to:     TBD    $160,000 estimated

Funding Source:   Public Housing/HCV   Procurement Type:   Request for quote   Contract Term:  N/A

C.        Regular Agenda:  Items Considered for Action

7.         Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the DeWetter (the “Project”) and utilization of owner’s contingency funds for the project.                                                       

8.         Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the Sandoval Two (the “Project”) and utilization of hard cost contingency funds for the project.                                                       

9.        Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the Cramer Three (the “Project”) and utilization of hard cost contingency funds for the project.                                                       

10.       Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the Sherman Plaza South (the “Project”) and utilization of hard cost contingency funds for the project.                                                  

11.       Discussion and action regarding resolution to approve contract modification to agreement between the Housing Authority of the City of El Paso and ECM for construction and design project management services.                                                                                                              

D.        Reports

12.       (a) Secretary’s report.

            ·       Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic.

            ·       RAD update.                       

            (b)  Chief Financial Officer reports.

             ·       Statement of revenues/expenses for quarter ending March 31, 2020.

             ·       Statement of changes in net assets for quarter ending March 31, 2020.

             (c)  Report on changes and/or contract modifications pursuant to delegation of   authority under Section 7 of the Development Procedures Manual.

E.        Executive (Closed) Session

13.       Executive Session.

The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)            Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

F.         Conclusion of Meeting

14.      Adjournment.

Posting Statement

This notice has been posted at the central offices of the Housing Authority, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the Housing Authority will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.