Regular Meeting of the HACEP Board of Commissioners
15 April 2020, 5:30pm – 6:30pmtelephonic/videoconference meeting
El Paso, TX 79905
Regular Meeting of the HACEP Board of Commissioners
April 15, 2020, 5:30 pm - 6:30 pm
PUBLIC NOTICE OF REGULAR BOARD MEETING
A regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be conducted by videoconference and telephone participation Wednesday, April 15, 2020 cmmencing at 5:30 p.m.
TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY
The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.
Notice is hereby given that a Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas will be conducted on April 15, 2020 at 5:30 PM. Members of the public may view the meeting via the following:
To listen to the meeting on a telephone, call +1 (872) 240-3412. If you call the meeting you will need to use Access Code: 510-068-885 in order to speak during public comment.
To watch and hear the meeting on video, use the following link: https://www.gotomeet.me/HACEP_Boardroom.
The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting by visiting https://www.hacep.org/citizens-br.
A. Preliminary Items
1. Call to order.
2. Pledge of allegiance.
3. Invocation/moment of silence.
4. Establishment of a quorum.
5. Resident Association Presidents to be heard.
6. Citizens to be heard.
7. Approval of minutes of a special board meeting that took place on March 11, 2020.
8. Approval of minutes of a regular board meeting that took place on March 18, 2020.
B. Consent Agenda Items
Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners. When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time. The Board may reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record.
9. Purchasing and construction contract and purchase order awards:
A. Request that the Contracting Officer be authorized to sign contract award for Sun Plaza Wellness Clinic, RFP OPS 20-R-0003. Contract term requested is 120 days to complete. These services were procured through the request for proposal (RFP) process. The recommendation is as follows:
Department: Development Award to: Complete Remodeling of El Paso, Inc. $109,000 estimated
Funding Source: Development Procurement Type: Request for proposal Contract Term: 120 days
B. Request that the Contracting Officer be authorized to sign contract award for roof repairs for Chelsea utilizing the Region ESC 19 contract # 17-7261, Contracting & Facilities Construction Services. Contract term requested is one (1) year or when work is completed. These services were procured through the purchasing cooperative method. The recommendation is as follows:
Department: Development Award to: The Roof and Metal Co. $125,341 estimated
Funding Source: Development Procurement Type: Cooperative contract
Contract Term: 12 months or when work is completed
C. Regular Agenda: Items Considered for Action
9. Discussion and action regarding resolution authorizing contract renewal for Bond Counsel Services, contract # EX 19-C-0002 with and between Housing Authority of the City of El Paso (“HACEP”) and Bracewell LLP in connection with the issuance of bonds or other forms of public financing.
10. (a) Secretary’s report.
· Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic.
· RAD update.
(b) Chief Financial Officer reports.
· Quarterly financial update to be provided during the May 2020 Board meeting.
(c) Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.
E. Executive (Closed) Session
11. Executive Session.
The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session. No action and no votes will be taken in any executive session.
Anticipated executive session item(s):
(a) Discussion and update by legal counsel on pending litigation matters. (Section 551.071)
F. Conclusion of Meeting
This notice has been posted at the central offices of the Housing Authority, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.
Upon request the Housing Authority will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents. Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.
Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority