Regular Meeting of the HACEP Board of Commissioners

18 March 2020, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

March 18, 2020. 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, March 18, 2020 commencing at 5:30 p.m.

To consider and possible act on the following:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Resident Association Presidents to be heard.              

6.         Citizens to be heard.                       

7.         Approval of minutes of an annual board meeting that took place on February 19, 2020.

B.        Consent Agenda Items

            Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

8.         Purchasing and construction contract and purchase order awards:

A.    Request that the Contracting Officer be authorized to sign new contract for award of Development Consulting Services RFP # RAD 20-R-0004.  These services were procured through the request for proposal (RFP) process.  The recommendation is as follows:   

Department:   Development   Award to:   TAG Associates, Inc.   $390,000 estimated

Funding Source:   Development   Procurement Type:   Request for proposal   Contract Term:   12 months

B.    Request that the Contracting Officer be authorized to sign contract award for Chelsea Wellness Clinic, RFP OPS 20-R-0002.  Contract term requested is one (1) year or when work is completed.  These services were procured through the request for proposal (RFP) process.  The recommendation is as follows: 

Department:   Development    Award to:   Complete Remodeling of El Paso, Inc.    $233,667 estimated

Funding Source:   Development   Procurement Type:   Request for proposal    Contract Term:   120 days

C.        Regular Agenda:  Items Considered for Action

9.         Discussion and action regarding resolutions authorizing the following modifications:  

(a)   To the construction budget and GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“Contractor”) related to the redevelopment of Sandoval Two Apartments, the (“Project”). 

(b)  Contract modification for change order # 10 totaling $402,844.17 to increase the contract amount and utilization of hard cost contingency funds for the project.

(c)   Contract modification for change orders # 11 and 12 totaling $586,987.18 to increase the contract amount and utilization of hard cost contingency funds for the project.        

10.       Discussion and action regarding resolution authorizing the proposed revisions to Criminal Background Screening Policy and Procedures for assisted housing programs.        

11.       Discussion and action regarding resolutions approving annual review and amendment to the Investment Policy and strategies.         

12.       Discussion and action to approve acquisition of land and interest in apartment complexes for the purpose of expanding affordable housing in El Paso in connection with a joint venture or other association with Post Investment Group in regards to the following apartments:                                            

a)      Wind Tree Apartments, 176 units, 2990 Trawood Drive, El Paso, Texas 79936;

b)     Pear Tree Apartments, 130 units, 222 Bartlett Drive, El Paso, Texas 79912.                                      

D.        Reports

13.       (a) Secretary’s report.

            ·     RAD update.

            (b)  Chief Financial Officer reports.

                  Quarterly financial update to be provided during the May 2020 Board meeting.

            (c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the        Development Procedures Manual.

E.        Executive (Closed) Session

14.       Executive Session.

The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)           Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

(b)           Discussion and legal advice regarding acquisition of land and interest in apartment complexes in connection with a joint venture or other association with Post Investment Group.  (Sections 551.071 and 551.072)

F.         Conclusion of Meeting

15.      Adjournment.

Posting Statement

This notice has been posted at the central offices of the Housing Authority, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the Housing Authority will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.