Regular Meeting of the HACEP Board of Commissioners

15 January 2020, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

January 15, 2020, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, January 15, 2020 commencing at 5:30 p.m.

To consider and possibly act on the following:

Preliminary Items  

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Presentation by the FSS Homeownership Program recognizing participants of the program upon the purchase of their home.                              

6.        Resident Association Presidents to be heard.              

7.        Citizens to be heard.                        

8.        Approval of minutes of a special board meeting that took place on December 17, 2019.

B.        Consent Agenda Items

            Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

9.         Purchasing and construction contract and purchase order awards:

           A.   Request that the Contracting Officer be authorized to sign modification to contracts for appraisal scattered sites contract # OPS 18-C-0001.  This modification is to fund the appraisals of Cisneros and Gonzalez properties.  These services were procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                       

Department:   Development   Award to:   Zacour & Associates, Inc.    $15,548

Funding Source:   Development   Procurement Type:   Request for proposal

Contract Term:   Additional funding

C.        Regular Agenda:  Items Considered for Action

10.       Discussion and action regarding resolution authorizing the Housing Authority of the City of El Paso to purchase and acquire furniture, fixtures, and office equipment (“FFE”) for its new administrative office in the Blue Flame Building.    

11.       Discussion and action regarding resolution to authorize (1) extension and amendment of CDBG loan agreement from the City of El Paso and (2) construction agreements for the construction of park improvements at the Baird and Hart communities.                                                                                                

12.       Discussion and action regarding resolutions to approve agreements to purchase and/or lease real estate in El Paso, Texas for future development.

13        Discussion and action regarding resolution approving settlement of public utility commission docket No. 49849, El Paso Electric Company application for regulatory approval and proposed rate change.                                      

D.        Reports

14.       (a) Secretary’s report.

                 RAD update.

           (b)  Chief Financial Officer reports.

         ·       Quarterly financial update to be provided during the February 2020 Board meeting.

           (c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

E.        Executive (Closed) Session

15.       Executive Session.

The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)    Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

(b)    Discussion and update from legal counsel regarding purchase of real estate for future development of affordable housing in El Paso, Texas (Sections 551.071 and 551.072 of the Texas Open Meeting Act/Texas Government Code Chapter 551).

(c)    Discussion and legal advice regarding intervention to El Paso Electric Company rate case.  (Section 55l.071)

F.         Conclusion of Meeting

16.      Adjournment.


Posting Statement

This notice has been posted at the central offices of the Housing Authority, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the Housing Authority will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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