Regular Meeting of the HACEP Board of Commissioners

16 October 2019, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

Otober 16, 2019, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, October 16, 2019 commencing at 5:30 p.m.

To Consider and Possibly Act on the Following:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum. 

5.        Resident Association Presidents to be heard.                  

6.        Citizens to be heard.                       

7.        Approval of minutes of a regular board meeting that took place on September 18, 2019.

8.       Approval of minutes of a special board meeting that took place on October 1, 2019.

B.        Consent Agenda Items

            Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

9.         Purchasing and construction contract and purchase order awards:

A.  Request that the Contracting Officer be authorized to sign contract award for additional Yardi Systems, module and support Rent Café.  This award will be for one (1) year with options to extend.

Department:   Property Management   Award to:   Yardi Systems, Inc.   $­­­­115,000 estimated

Funding Source:   COCC, EPHOME and HCV funding

Procurement Type:   Addition to original cooperative contract

Contract Term:   1 year

B.  Request that the Contracting Officer be authorized to sign extension to contract for legal services for labor law contract # EX 18-C-0015.  This is the first renewal of four.  This contract was procured through the request for qualifications (RFQ) process.  The recommendation is as follows: 

Department:   Executive   Award to:   Kemp Smith, LLP   Mendel Blumenfeld, PLLC

Denton Navarro Rocha Bernal & Zech   $125,000   combined estimate

Funding Source:   COCC   Procurement Type:   Request for qualifications

Contract Term:   Renewal

C.  Request that the Contracting Officer be authorized to sign modification to contracts for pest control services contract #s OPS 18-C-0001A and OPS 18-C-0001B.  This modification is to fund needed pest control and bed bug eradication services.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:     

Department:   Property Management   Award to:   Kropps Pest Control, Inc.  Watson Pest Management   $20,000 estimated   Funding Source:   Property Management

Procurement Type:   Request for proposal   Contract Term:   Additional funding

C.        Regular Agenda:  Items Considered for Action

10.       Discussion and action regarding resolution approving and authorizing submission of the Housing Authority of the City of El Paso, Texas’ annual and five-year plan for FY 2020 – FY 2024.                                                                     

11.       Discussion and action regarding resolution authorizing contract award for tax credit consultant services for the Housing Authority of the City of El Paso and its affiliates.                                                                                                       

12.       Discussion and action regarding resolution authorizing the Chief Executive Officer to execute contract award for relocation and moving services for the Rental Assistance Demonstration program.                                  

13.       Discussion and action regarding resolution authorizing modification of construction budget and GMP construction agreements with and between EP Blue Flame, LP (“Owner”) and Affordable Housing Enterprises (“Contractor”) related to the redevelopment of the Blue Flame Building (the “Project”) and utilization of hard cost contingency funds for the project.

14.       Discussion and action regarding resolution authorizing the Housing Authority of the City of El Paso to purchase and acquire furniture, fixtures, and office equipment (“FFE”) for its new administrative office in the Blue Flame Building.                                                                                                                                                                                                                                                                                                      

D.        Reports

15.       (a) Secretary’s report.

                 RAD update.

            (b)  Chief Financial Officer reports.·      

                 Quarterly financial update to be provided during the November 2019 Board meeting.

            (c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

E.        Executive (Closed) Session

16.       Executive Session.

The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)     Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

F.         Conclusion of Meeting

17.      Adjournment.

 

Posting Statement

This notice has been posted at the central offices of the Housing Authority, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the Housing Authority will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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