Regular Meeting of the HACEP Board of Commissioners

27 February 2019, 5:30pm – 6:30pm

5300 East Paisano
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

February 27, 2019, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that an annual meeting as called for by Section 3.5 of the bylaws of the                Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, February 27, 2019 Commencing at 5:30 p.m.

To Consider and Possibly Act on the Following:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Confirmation of re-appointment of Commissioners Eileen Karlsruher, Anna Perez, and Yadira Beltran. 

6.         Resident Association Presidents to be heard.

7.         Citizens to be heard.

8.         Approval of minutes of regular board meeting that took place on January 23, 2019.

9.         Approval of minutes of a special board meeting that took place on February 6, 2019.

B.        Consent Agenda Items

            Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

10.       Purchasing and construction contract and purchase order awards:

A.  Request that the Contracting Officer be authorized to sign extension to contract for enterprise resource planning contract # IT 16-C-0021.  This is the second renewal of two.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                                    

Department:  Information Technology

Award to:Yardi Systems, Inc.   $428,214 estimated

Funding Source:  COCC, EP HOME, HCV

Procurement Type:  Request for proposal

Contract Term:  Additional funding

B.  Request that the Contracting Officer be authorized to sign recommendation for contract renewal for vacancy make ready services contract # OPS 18-C-0005B.  Contract renewal term requested is one (1) year.  These contracts were procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                          

Department:  Property Management

Award to:  High Ridge Construction, Inc. & Mirador Enterprises, Inc.  $50,000 combined estimate

Funding Source:   HACEP 

Procurement Type:  Request for proposal

Contract Term:  Renewal

C.  Request that the Contracting Officer be authorized to sign extension to contract for HR and payroll services contract # HR 18-C-0008.  This is the first renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                  

Department:   Human Resources 

Award to:  Paylocity   $66,000 estimated

Funding Source:   COCC

Procurement Type:   Request for proposal 

Contract Term:  Renewal

C.        Regular Agenda:  Items Considered for Action

11.       Discussion and action regarding resolution to approve contract for property management and consulting services for the Housing Authority and its affiliates.

12.       Discussion and action regarding resolution authorizing modification of the guarantee maximum price (“GMP”) construction agreements with and between Housing Authority of the City of El Paso and Franklin Development Properties, Ltd. related to the redevelopment of the Blue Flame Building (the “Project”) and utilization of hard cost contingency funds for the project.

13.       Discussion and action regarding resolution authorizing the Chief Executive Officer to declare obsolete inventory as salvage inventory and to conduct public sale of salvage inventory.

14.       Discussion and action regarding resolution approving issuance by Alamito Public Facilities Corporation of the Alamito Public Facilities Corporation multifamily housing revenue bonds and refunding note (HACEP RAD conversion program (Robinson Apartments) project); and containing other provisions relating to the subject.                                                                           

15.       Discussion, consideration and action regarding election of officers for the Board of Commissioners of the Housing Authority of the City of El Paso, Texas.    

            (a)       Election of Board Chairperson.

            (b)       Election of Board Vice-Chairperson.                                         

D.        Reports

16.       (a) Secretary’s report.

                  RAD update.

            (b)  Chief Financial Officer reports.

          ·       Statement of revenues/expenses for quarter ending December 31, 2018.

          ·       Statement of changes in net assets for quarter ending December 31, 2018.

            (c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

            (d)   HACEP news article.

E.        Executive (Closed) Session

17.       Executive Session.

The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)       Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

F.         Conclusion of Meeting

18.      Adjournment.

Posting Statement

This notice has been posted at the central offices of the Housing Authority, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas government code.  

Accessibility Notice

Upon request the Housing Authority will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, equal opportunity coordinator, at (915) 849-3820, or svasquez@hacep.org at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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