Regular Meeting of the HACEP Board of Commissioners

23 January 2019, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

January 23, 2019, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, Texas 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, January 23, 2019 commencing at 5:30 p.m.

To Consider and Possible Act on the Following:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Presentation by the FSS Homeownership Program recognizing participants of the program upon the purchase of their home.                          

6.         Resident Association Presidents to be heard.

7.         Citizens to be heard.

8.         Approval of minutes of regular board meeting that took place on December 19, 2018.

B.        Consent Agenda Items

            Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

9.         Purchasing and construction contract and purchase order awards:

A.  Request that the Contracting Officer be authorized to sign recommendation for contract award for design services for Juan Hart and Lt. Palmer Baird Memorial Apartments, RFQ TS-18-0023.  Contract term requested is one (1) year.  This contract was procured through the request for qualifications (RFQ) process.  The recommendation is as follows:                                                                                              

Department:  Development   Award to:   Sites Southwest, LLC   $74,991 estimated

Funding Source:   CDBG/COCC   Procurement Type:  Request for qualifications  

Contract Term:   New

B.  Request that the Contracting Officer be authorized to sign extension to contract for development consulting services, contract TS 15-C-0022.  This is the fourth renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:   Development   Award to:   TAG Associates, Inc.   $600,159 estimated

Funding Source:   Development    Procurement Type:   Request for Proposal  

Contract Term:     12 months

C.  Request that the Contracting Officer approve contract assignment and contract extension to contract for historic tax credits, contract TS 16-C-0028.  This is the third renewal of three.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows: 

Department:   Development   Award to:   McCoy Collaborative Preservation Architecture PLLS

$59,000 estimated   Funding Source:   Development   Procurement Type:   Request for proposal

Contract Term:   12 months

D. Request that the Contracting Officer be authorized to request additional funding for temporary employment services.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                      

Department:   Human Resources  

Award to:   HR Arias & Associates  Contract:  HR 17-C-0018A

                  Tru Temps   Contract:  HR 17-C-0018B

                  22nd Century   Contract:  HR 17-C-0018C

                  RMP Personnel   Contract:  HR 17-C-0018D

                  Global Technologies   Contract:  HR 17-C-0018E

                  $200,000 combined estimate

Funding Source:   COCC   Procurement Type:   Request for Proposal 

Contract Term:   12 months

C.        Regular Agenda:  Items Considered for Action

10.       Discussion and action regarding resolution approving the Section 8 Management Assessment Program (SEMAP) certification.                                    

11.       Discussion and action regarding resolution for writing off bad debt accounts from tenants’ accounts receivable for vacated tenants – quarter ending December 31, 2018.

12.       Discussion and action regarding resolution approving applications for CDBG funding for Blue Flame building amenity projects.

13.       Discussion and action regarding resolution to add the Lee Seniors Apartments to the previously approved loan and transaction to acquire the limited partnership interests in, reorganize, and make capital improvements to the “Pellicano Four” low income housing tax credit properties (now, the “Pellicano Five” properties). 

14.       Discussion and action regarding resolution to authorize the Housing Authority of the City of El Paso (the “Authority”) to take such actions necessary or convenient to facilitate the development and rehabilitation of the Tays North Apartments (the “Project”).                                                                                              

D.        Reports

15.       (a) Secretary’s report.

                 Shutdown update.

                  RAD update.

             (b) Chief Financial Officer reports.

                  Quarterly financial update to be provided during the February 2019 Board meeting.

E.        Executive (Closed) Session

16.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)       Discussion and update by legal counsel on pending litigation matters. (Section 551.071)

F.         Conclusion of Meeting

17.      Adjournment.

Posting Statement

This notice has been posted at the central offices of the Housing Authority, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the Housing Authority will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or svasquez@hacep.org at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.