Regular Meeting of the HACEP Board of Commissioners

27 June 2018, 5:30pm – 6:30pm

5300 East Paisano
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

June 27, 2018, 6:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, June 27, 2018 Commencing at 5:30 p.m.

To Consider and Possibly Act on the Following:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Seating of Mauricio Felix as new Commissioner.

5.         Confirmation of reappointment of Commissioner Francisco Ortega.   

6.         Establishment of a quorum.

7.         Presentation of the HACEP Public Service Award to Chairman Burt Blacksher by HACEP CEO in recognition of his four years of leadership and dedication to the Housing Authority of the City of El Paso, Texas.

8.         Presentation by the FSS Homeownership Program recognizing participants of the program upon the purchase of their home.                          

9.         Resident Association Presidents to be heard.

10.       Citizens to be heard.

11.       Approval of minutes of regular board meeting that took place on May 23, 2018.

12.       Approval of minutes of public hearing that took place on May 23, 2018.

 B.        Consent Agenda Items

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

13.       Purchasing and construction contract and purchase order awards:

A.        Request that the Contracting Officer be authorized to sign extension to contract for copier equipment services contract # CC 16-C-0041.  This is the third renewal of three.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                               

Department:   Procurement  

Award to:   Toshiba Business Solutions    $105,959  estimated

Funding Source:   HACEP and EPHOME

Procurement Type:   Request for Proposal

Contract Term:   Renewal

 

B.  Request that the Contracting Officer be authorized to sign extension to contract for property appraisal and market studies.  This is the second renewal of two.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                     

Department:   Development

Award to:   Wilkinson, Pendergras, & Beard, LP, OPS 16-C-0050

                   Valbridge Property Advisors,  OPS 16-C-0051

                   Novogradac and Company,  OPS 16-C-0052

                   $75,000  combined estimate

Funding Source:  Development

Procurement Type:  Request for Proposal

Contract Term:    Renewal

 

C.  Request that the Contracting Officer be authorized to sign extension to contract for Microsoft licenses cooperative contract # DIR-SDD-2503.  This contract was procured through the cooperative process.  The recommendation is as follows:                                                                                 

Department:   Information Technology  

Award to:   SHI  Government Solutions, Inc.   $89,585  estimated

Funding Source:   COCC

Procurement Type:   Cooperative Process

Contract Term:   Renewal

 

C.        Regular Agenda:  Items Considered for Action

14.       Discussion and action regarding resolution to approve contract award for legal services contract # EX 18-Q-0008.  Based on the review of the proposals, it has been identified that Mendel Blumenfeld, LLP; Gordon Davis Johnson Shane PC; Hawkins Delafield Wood LLP; Coats and Rose PC; Fox Rotschild LLP; Clark Hill Strasburger PLC; and Reno and Cavanaugh PLLC, as offering the best value to HACEP and its affiliates.  This contract was procured through the request for qualifications (RFQ) process.  Combined contract amount is $2,650,000. 

15.       Discussion and action regarding resolution to approve contract renewals for leased housing services contract # RAD 15-C-0028.  The Housing Authority is requesting to exercise its third and last option to renew Integrity Asset Management LLC.  This contract was procured through the request for proposal (RFP) process. 

                                                                                                   

16.       Discussion and action regarding resolution to approve contract renewal for leased housing services contract #s RAD 16-C-0046; RAD 16-C-0047; and RAD 16-C-0048.  The Housing Authority is requesting to exercise its third of four options to renew Tropicana Properties; Extended Stay America; and PDN TX Bliss Holdings LLC.  This contract was procured through the request for proposal (RFP) process.                                                                                                         

17.       Discussion and action regarding resolution authorizing the Chief Executive Officer to execute an interlocal cooperation contract with Texas A&M AgriLife Extension Service to provide basic education to HACEP residents regarding basic nutrition, food preparation, food budget management, food safety and physical activity. 

18.       Discussion and action regarding resolution authorizing the Chief Executive Officer to apply for additional Veterans Affairs Supportive Housing (VASH) program housing choice vouchers.                                                                    

19.       Discussion and action regarding resolution of acknowledgement for submission of Non-Elderly Disabled (NED) Mainstream vouchers application.          

20.       Discussion and action regarding resolution extending the operating budget for fiscal year ending June 30, 2018, by an additional six months until December 31, 2018, to correspond with the fiscal year end change for the following programs:  COCC, AMPs, Housing Choice Voucher Program, Section 8 New Construction, Tio Cooper, Siesta Gardens, and other business activities.

21.       Discussion and action regarding resolution approving annual review of Investment Policy and strategies.                                                                          

22.       Discussion and action regarding resolution authorizing the Housing Authority of the City of El Paso, Texas (the “Authority”) to take such actions necessary or convenient to facilitate the development of the Blue Flame Apartments (the “Project”). 

23.       Discussion and action regarding resolution authorizing further Housing Tax Credit application and bond reservation for financing of the Medano Heights RAD project.                                                                                  

24.       Discussion and action regarding resolution authorizing the issuance of multifamily housing revenue bonds or other obligations with respect to HACEP RAD conversion program Pooley Cottages Apartments multifamily residential rental project; authorizing the filing of application for allocation of private activity bonds with the Texas Bond Review Board; and authorizing other action related thereto.

25.       Discussion and action regarding resolution authorizing the issuance of multifamily housing revenue bonds or other obligations with respect to HACEP RAD conversion program Medano Heights Apartments multifamily residential rental project; authorizing the filing of application for allocation of private activity bonds with the Texas Bond Review Board; and authorizing other action related thereto.

26.       Discussion and action regarding resolution authorizing the issuance of multifamily housing revenue bonds or other obligations with respect to HACEP RAD conversion program Eisenhower 66 Apartments multifamily residential rental project; authorizing the filing of application for allocation of private activity bonds with the Texas Bond Review Board; and authorizing other action related thereto.

27.       Discussion and action regarding resolution approving issuance by Alamito Public Facilities Corporation of the Alamito Public Facilities Corporation multifamily housing revenue bonds (HACEP RAD conversion program (Cramer Three Apartments) project) series 2108; and containing other provisions relating to the subject.                                                                                         

28. Discussion, consideration and action regarding election of officers for the Board of               Commissioners of the Housing Authority of the City of El Paso, Texas.

                  (a)       Election of Board Chairperson.

 

                  (b)       Election of Board Vice-Chairperson

29.       Discussion and action regarding resolution approving appointments to sub-     committees of the Board of Commissioners of the Housing Authority of the City of       El Paso, Texas.

D.        Reports

30.       (a) Secretary’s report.

RAD update.

(b)  Chief Financial Officer reports.

·       Statement of revenues/expenses for April 2018.

 

·       Statement of changes in net assets for April 2018.

(c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)   Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

31.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

F.         Conclusion of Meeting

32.      Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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