Regular Meeting of the HACEP Board of Commissioners

24 January 2018, 5:30pm – 6:30pm

5300 East Paisano
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

January 24, 2018 - 5:30 pm - 6:30 pm

5300 East Paisano

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, January 24, 2018 Commencing at 5:30 p.m.

To Consider and Possibly Act on the Following:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Resident Association Presidents to be heard.

6.         Citizens to be heard.

7.         Presentation by the Public Information Officer recognizing the generous donation and support by Mattress Firm of El Paso/New Mexico for six HACEP families in need.

8.         Presentation of the audited financial statement for the Housing Authority of the City of El Paso, Texas for June 30, 2017.

9.         Approval of minutes of a regular board meeting that took place on December 20, 2017.

10.       Approval of minutes of a PHA Plan public hearing that took place on December 20, 2017.

11.       Approval of minutes of a special board meeting that took place on January 5, 2018.

B.        Consent Agenda Items

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

12.       Purchasing and construction contract and purchase order awards:

A.    Request that the Contracting Officer be authorized to sign extension to contract for temporary employment services. This is the first renewal of four. This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                                  

Department:   Human Resources

 Award to:  HG Arias & Associates, HR 17-C-0018A

                  TruTemps, HR 17-C-0018B

                  22nd Century, HR 17-C-0018C

                  RMP Personnel, HR 17-C-0018D

                  Global Technologies, HR 17-C-0018E

$191,500 combined estimate

Funding Source:  COCC

Procurement Type:  Request for proposal

Contract Term:  Renewal

B. Request that the Contracting Officer be authorized to sign modification to contract for 2016 hail storm roof replacement at multiple locations contract # OPS 17-C-0023A. This is to amend contract amount to address six (6) additional buildings for Morehead Apartments. This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                                 

Department:  Development

Award to:  HRT Roofing   $67,792 Estimated

Funding Source: EP HOME

Procurement Type:  Request for proposal

Contract Term:  Change order

C.  Request that the Contracting Officer be authorized to sign extension to contract for strategic communicating and consulting services contract # PIO 16-C-0034.  This is the second renewal of two.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                                                       

Department:  Executive

Award to:   CultureSpan Marketing   $150,000 Estimated

Funding Source:  COCC

Procurement Type:  Request for proposal

Contract Term:   Renewal

D.  Request that the Contracting Officer be authorized to sign modification to contract for construction management services contract # RAD 16-C-0049.  This is to request adding two (2) new positions in order to fulfill the current workload.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                        

Department:   RAD 

Award to:   ECM International, Inc.   $216,688 estimated

Funding Source:   RAD

Procurement Type:   Request for proposal

Contract Term:   Additional funding

E.   Request that the Contracting Officer be authorized to sign extension to contract for historic tax credit consultant contract # TS 16-C-0028.  This is the second renewal of three.  This contract was procured through  the request for proposal (RFP) process.  The recommendation is as follows:                            

Department:   New Development

Award to:   Quimby McCoy Preservation Architecture   $138,699 estimated

Funding Source:   Development

Procurement Type:   Request for proposal

Contract Term:   Renewal

F.   Request that the Contracting Officer be authorized to sign extension to contract for development consulting services contract # TS 15-C-0022.   This is the third renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                             

Department:  Development

Award to:  TAG Associates, Inc.   $350,000 estimated

Funding Source:   Development

Procurement Type:   Request for proposal 

Contract Term:   Renewal

C.        Regular Agenda:  Items Considered for Action

13.       Discussion and action regarding resolution approving contact award for developer services to contract to Franklin Companies for redevelopment of Salazar Apartments.                                           

14.       Discussion and action regarding resolution to authorize applications, submissions, reservations, and agreements for Housing Tax Credit, Historic Tax Credit, Bond Reservations, HUD Financing, and/or other financing required or necessary for development of 2018 RAD projects.                                           

15.       Discussion and action regarding resolution approving adoption of a new name (DBA) to re-brand and re-position the public image of the Housing Authority of the City of El Paso, Texas.                                                            

16.       Discussion and action regarding resolution of support for Housing Authority of the City of El Paso 2018 Tax Credit Application to support the City of El Paso’s Transit Oriented Development (TOD) project in Northeast El Paso.      

17.       Discussion and action regarding resolution to rescind Resolution 2244 regarding grant of easement and instead approving disposition and conveyance of 0.0244 acres of land adjacent to Salazar Community on Delta Street to the City of El Paso in support of TxDOT Cypress Street Improvement Project/TxDOT Loop 375 Border Highway West Extension Project.

18.       Discussion and action to approve resolution authorizing the Chief Executive Officer to enter into a ground lease with EP Sandoval Two, LP (the “Partnership”) covering the Sandoval and Valle Verde properties, make a loan to the Partnership to finance the Partnership’s acquisition of the Sandoval and Valle Verde, and authorizing the Chief Executive Officer to enter into all documents contemplated in connection with the ground lease, seller loan and RAD conversion and/or reasonably necessary in connection with the Partnership's development debt and equity financing for the Sandoval Apartments and the Valle Verde Apartments.

19.       Discussion and action regarding resolution approving issuance by Alamito Public Facilities Corporation of the Alamito Public Facilities Corporation multifamily housing revenue note (HACEP RAD Conversion Program (Sun Plaza Apartments) project) series 2018; and containing other provisions relating to the subject. 

20.       Discussion and action regarding resolution approving issuance by Alamito Public Facilities Corporation of the Alamito Public Facilities Corporation multifamily housing revenue bonds (HACEP RAD Conversion Program (Sandoval Apartments and Valle Verde Apartments) project) series 2018; and containing other provisions relating to the subject.                                                                          

21.       Discussion and action to approve the performance evaluation and terms of employment and incentive pay for the Chief Executive Officer.    

D.        Reports

22.       (a) Secretary’s report.

RAD update.

(b)  Chief Financial Officer reports.

·       Report of revenues/expenses for November 2017.

·       Statement of changes in net assets for November 2017.

(c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)   Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

23.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

            (a)       Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

            (b)       Discussion and deliberation regarding personnel matter pertaining to the performance evaluation and terms of employment and incentive pay for the Chief Executive Officer.  (Section 551.074)

            (c)       Discussion and deliberation on possible disposition or sale of land owned by the Housing Authority of the City of El Paso.  (Section 551.072)

            (d)       Discussion and deliberation on possible acquisition of land.  (Section 551.072)

F.         Conclusion of Meeting

24.      Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

Upcoming Events

More Events

Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

Full List of Contacts