Regular Meeting of the EP HOME Board of Directors

22 August 2018, 6:30pm – 7:00pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the EP HOME Board of Directors

August 22, 2018 - 6:30 pm - 7:00 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Directors of EP HOME will be held immediately following the HACEP Board of Commissioner meeting at 5300 East Paisano, El Paso, Texas Wednesday, August 22, 2018

To consider and possible act on the following:

A.        Preliminary Items

1.        Call to order.

2.        Establishment of a quorum.

3.        Approval of minutes of a regular board meeting that took place on July 18, 2018.

B.        Consent Agenda Items

4.         Purchasing and construction contract and purchase order awards:

         a.   Request that the Contracting Officer be authorized to sign extension to contract for call management services contract # OPS 17-C-0003.  This is the second renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:   Property Management

Award to:    Gilson Software Solutions    $68,000 estimated

Funding Source:   Property Management

Procurement Type:   Request for proposal

Contract Term:   Renewal

b.   Request that the Contracting Officer be authorized to sign extension to contract for front loader and roll-off collection services contract # OPS 17-C-0002.  This is the second renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:   Property Management

Award to:   El Paso Disposal   $296,651 estimated

Funding Source:   Property Management

Procurement Type:   Request for proposal

Contract Term:    Renewal

c.   Request that the Contracting Officer be authorized to sign extension to contract for banking services contract # FS 15-C-0006.  This is the fourth renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:   Finance 

Award to:   JP Morgan Chase Bank    $232,513 estimated 

Funding Source:   Development and LIHTC

Procurement Type:   Request for proposal

Contract Term:   Renewal

C.        Regular Agenda:  Items Considered for Action

5.        Discussion and action regarding resolution approving the writing-off of bad debt  accounts for EP HOME managed vacated tenants – quarter ending March 31, 2018.                                                                                                                                                                                                               

D.        Executive (Closed) Session

Although there is no executive or closed session planned for this meeting, the Board of Directors reserves its right to go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

E.        Conclusion of Meeting

6.      Adjournment.

Posting Statement

This notice has been posted at the central offices of EP Housing Operations and Management Public Facility Corporation, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request EP Housing Operations and Management Enterprises Public Facility Corporation will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or svasquez@hacep.org at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Directors of EP Housing Operations and Management Public Facility Corporation.

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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