Regular Meeting of the EP HOME Board of Directors

28 August 2019, 6:30pm – 7:00pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the EP  HOME Board of Directors

August 28, 2019, 6:30 pm - 7:00 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Directors of EP Housing Operations and Management Enterprises, PFC d/b/a EP HOME will be held at 5300 East Paisano Dr. El Paso, Texas, 79905 Wednesday, August 28, 2019 immediately following the Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas

To Consider and Possibly Act on the Following:

A.        Preliminary Items

            1.         Call to Order

            2.         Establishment of Quorum

            3.         Approval of minutes of a regular meeting that took place on July 31, 2019.

B.        Consent Agenda Items

            4.         Purchasing and construction contract and purchase order awards:

A.  Request that the Contracting Officer be authorized to sign extension to contract for call management services contract # OPS 17-C-0003.This is the third (3rd) renewal of four (4).This contract was procured through the request for proposal (RFP) process.The recommendation is as follows:

Department:   Finance   Award to:   Gilson Software Solutions   $50,000 estimated

Funding Source:   EP HOME   Procurement Type:   Request for proposal

Contract Term:   Renewal

B. Request that the Contracting Officer be authorized to sign extension to contract for general repairs services contract # OPS 17-C-000A.This contract was procured through the request for proposal (RFP) process.The recommendation is as follows:

Department:   Operations   Award to:   High Ridge Construction, Inc.   $166,000 estimated

Funding Source:  EP HOME   Procurement Type:   Request for proposal

Contract Term:   Renewal

C.        Request that the Contracting Officer be authorized to sign recommendation for contract award for elevator repair for Chelsea Tower.  This contract is procured under US Communities cooperative purchasing contract #EV2516.  The contract term is for 60 days or until job is completed.  The recommendation is as follows:

Department:   Operations   Award to:   KONE, Inc.   $55,535 estimated

Funding Source:   EP HOME   Procurement Type:   Cooperative agreement

Contract Term:   New contract

C.        Regular Agenda:  Items Considered for Action               

5.         Discussion and action regarding resolution to approve award for Property Management Services for residential units under EP Housing Operations and Management Enterprises, PFC.

6.         Discussion and action regarding resolution approving the writing off of bad debt accounts for vacated tenants for quarter ending June 30, 2019.                

D.        Executive (Closed) Session

            Although there is no executive or closed session planned for this meeting, the Board of Directors reserves its right to go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

E.        Conclusion of Meeting

7.         Adjournment.

 

Posting Statement

This notice has been posted at the central offices of EP Home, PFC, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.

Accessibility Notice

Upon request EP Home, PFC will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or svasquez@hacep.org at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Directors of EP HOME, PFC.

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

This notice has been posted at the central offices of EP Home, PFC, 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.