Regular Meeting of the Board of Commissioners/Directors of HACEP et al

19 May 2021, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the Board of Commissioners/Directors of HACEP et al

May 19, 2021 - 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) and regular or special meetings of its affiliated entities listed below will be conducted by videoconference and telephone participation Wednesday, May 19, 2021, commencing at 5:30 p.m.  Affiliated entities also meeting simultaneously with HACEP include the Board of Directors of the following entities: Paisano Housing Redevelopment Corporation (“PHRC”), Affordable Housing Enterprises (“AHE”), Affordable Housing Ventures (“AHV”), Affordable Housing Acquisitions (“AHA”), HACEP Acquisition Corporation (“HAC”), EP RAD-3, PFC, and EP MACHUCA, LP.

                        TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

Notice is hereby given that a Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (HACEP) and its affiliated governmental entities listed above will be conducted on May 19, 2021 at 5:30 PM. Members of the public may view the meeting via the following:

To listen to the meeting on a telephone, call +1 (915) 224-2106,,601080044 phone conference ID:  601 080 044#  in order to speak during public comment. 

To watch and hear the meeting on video, use the following link: https://www.hacep.org/board-meetings.

The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting by visiting https://www.hacep.org/citizens-br.

To consider and possibly act on the following:

Preliminary Items

1.         Call to order. (start of meeting for HACEP and all affiliates with a posted agenda)

2.         Establishment of a quorum. (for HACEP and all affiliates with a posted agenda)

3.         Resident Association Presidents to be heard.              

4.         Public comment.  (Citizens to be heard)                      

5.        Approval of minutes.  (for HACEP and all affiliates with a posted agenda)

           a. HACEP/AHE.  Approval of minutes of regular joint meeting that took place on April 21, 2021.

B.        Consent Agenda

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

6.         HACEP Consent agenda:  Purchasing and construction contract and purchase order awards:

A.  Request that the Contracting Officer be authorized to renew contract for Construction Management services contract # RAD 18-C-0030A approving resolution # 2583.  These services were procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                               

Department:   Development    Award to:   ECM International   $1,067,532 estimated

Funding Source:   Development   Procurement Type:    Request for proposal   Contract Term:   12 month extension

7.         Approval of resolution # 2578 authorizing the Chief Executive Officer to declare obsolete inventory as salvage inventory and to conduct public sale of salvage inventory.

8.         Approval of non-substantive/technical correction and revision of the following resolutions approved at the December 16, 2020 meeting in connection with reallocations to the budget at the Blue Flame Building:  HACEP resolution 2536 and AHE resolution 073 regarding budget changes at Blue Flame building.

C.        Regular Agenda:  General Action Items

9.         Update on Development/Construction report.

10.       Discussion and action regarding resolution # 2586 setting the date and time for the July 2021 regular Board of Commissioners meeting.

11.      Discussion and action regarding resolution # 2574 to set a new recurring date and time for the public meetings of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas and the public meetings of the Board of Directors/governing board of its affiliates, to include Paisano Housing Redevelopment Corporation, Affordable Housing Enterprises, Affordable Housing Acquisitions, Inc., Affordable Housing Ventures, Inc., EP RAD-2 PFC, EP RAD-3 PFC, Alamito Public  Facility Corporation, HACEP Acquisition Corporation, and EP Housing Operations and Management Enterprises d/b/a EP Home, and, furthermore to approve the use of both “remote” and/or “hybrid” Board meetings where Board members attend by video conference or telephone.                                                    

D.        Regular Agenda:  Action Items for Specific Residential Developments:

12.       Salazar Apartments 

a.  HACEP:  Discussion and action regarding resolution # 2579 authorizing the Chief Executive Officer to sign contract for architectural services for Salazar Apartments.  Contract term requested is for the duration of the design and construction period of this project.  These services were procured through the request for qualifications (RFQ) process.                               

13.       Siesta Gardens Apartments

a.   HACEP:  Discussion and action regarding resolution # 2580 authorizing the Chief Executive Officer to sign contract for Siesta Gardens civil engineering services.  Contract term requested is for the duration of the design and construction period of this project.  These services were procured through the request for qualifications (RFQ) process.                                             

b.   HACEP:  Discussion and action regarding resolution # 2581 authorizing the Chief Executive Officer to sign contract for Siesta Gardens construction services.  Contract term requested is for the duration of the design and construction period of this project.  These services were procured through the request for proposal (RFP) process.                            

14.        Pooley Apartments 

a.  HACEP:  Discussion and action regarding resolution # 2582 authorizing the Chief Executive Officer to sign contract for Pooley Apartments architectural services.  Contract term requested is for the duration of the design and construction period of this project.  These services were procured through the request for qualifications (RFQ) process. 

15.       Alamito -- Community Center Renovations

a.    HACEP:  Discussion and action regarding resolution # 2576 authorizing design and construction for the renovation of the Community Center located at the Alamito Gardens, Alamito Terrace, and Alamito Apartments, including acceptance of in-kind or donated services or materials for such rehabilitation.                                    

b.   PHRC:  Discussion and action regarding resolution # 193 by the Board of Directors of Paisano Housing Redevelopment Corporation (“PFC”) to generally accept in-kind donations for professional services and/or materials, including for the renovation of the Alamito Community Center.                    

16.       Meadowbrook

a.   HACEP:  Discussion and action regarding resolution # 2577 authorizing loan of no more than $13.5 million and transaction to acquire the limited partnership interests in, reorganize, transfer properties between and make capital improvements to the “Meadowbrook Four” low income housing tax credit properties:  (1) Meadowbrook Four, Ltd. f/k/a Meadowbrook Townhomes, Ltd., (2) North Mountain Village, Ltd., (3) Cedar Oak Townhomes, Ltd., and (4) Bienvivir Parkside Senior Community, Ltd. d/b/a Parkside Seniors (hereinafter “Meadowbrook Four Properties”).                                                       

b.   PHRC:  Discussion and action regarding resolution # 194 authorizing a loan of no more than $13.5 million and transaction to acquire the limited partnership interest in, transfer properties between, reorganize, and make capital improvements to the Meadowbrook Four Properties. 

c.   AHV:  Discussion and action regarding resolution # 009 authorizing a loan no more than $13.5 million and transaction to acquire the limited partnership interest in, transfer properties between, reorganize, and make capital improvements to the Meadowbrook Four Properties.

d.   AHA:  Discussion and action regarding resolution # 043 authorizing a loan no more than $13.5 million and transaction to acquire the limited partnership interest in, transfer properties between, reorganize, and make capital improvements to the Meadowbrook Four Properties.

e.   HAC:  Discussion and action regarding resolution # 067 authorizing a loan no more than $13.5 million and transaction to acquire the limited partnership interest in, transfer properties between, reorganize, and make capital improvements to the Meadowbrook Four Properties.   

17.       Machuca Apartments

      HACEP/EP RAD-3 PFC/EP MACHUCA, LP

a.   HACEP:  Discussion and action regarding resolution # 2585 to authorize the Contracting Officer to select and sign a contract and other agreements for equity participation (Syndication RFP OPS 21-R-0008) in the Machuca Apartments.  

b.   EP RAD-3, PFC:  Discussion and action regarding resolution # 040 to authorize the Contracting Officer to select, negotiate, and sign a contract and other agreements for loan financing

E.        HACEP Reports

18.       Secretary’s reports.

            Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic.

19.       Chief Financial Officer reports.

            Statement of revenues/expenses for quarter ending March 31, 2021.

            Statement of changes in net assets for quarter ending March 31, 2021.

F.         Executive (Closed) Session

20.       Executive Session.

The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

            Section 551.071                      Consultation with attorney

            Section 551.072                      Deliberations about real property

            Section 551.073                      Deliberations about gifts and donations

            Section 551.074                      Personnel matters

            Section 551.076                      Deliberations about security devices

Anticipated executive session item(s):

            a.   Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

G.        Conclusion of Meeting

21.      Adjournment.

Posting Statement

This notice has been posted at the central offices of the HACEP, PHRC, EP RAD-3 PFC, and AHE, at 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the governmental body holding the meeting will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority and the affiliated governmental entities.

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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