Regular Meeting of the Board of Commissioners/Directors of HACEP & AHE

21 April 2021, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the Board of Commissioners/Directors of HACEP & AHE

April 21, 2021 - 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) and Regular or special meetings of its affiliated entities listed below will be conducted by videoconference and telephone participation Wednesday, April 21, 2021 commencing at 5:30 p.m.  Affiliated entities also meeting simultaneously with HACEP Include the Board of Directors of the following entities:  Affordable Housing Enterprises ("AHE”)  

                            TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

Notice is hereby given that a Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (HACEP) and its affiliated governmental entities listed above will be conducted on April 21, 2021 at 5:30 PM.  Members of the public may view the meeting via the following:

To listen to the meeting on a telephone, call +1 (872) 240-3412.  If you call the meeting you will need to use Access Code:  510-068-885 in order to speak during public comment.

To watch and hear the meeting on video, use the following link: https://www.gotomeet.me/HACEP_Boardroom.

The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting by visiting https://www.hacep.org/citizens-br.

To Consider and Possibly Act on the Following:

Preliminary Items

1.         Call to order. (start of meeting for HACEP and all affiliates with a posted agenda)

2.         Establishment of a quorum. (for HACEP and all affiliates with a posted agenda)

3.         Resident Association Presidents to be heard.              

4.         Public comment.  (Citizens to be heard)                      

5.        Approval of minutes.  (for HACEP and all affiliates with a posted agenda)

           a. HACEP/PHRC/EPRAD3/AHE/APFC.  Approval of minutes of regular joint meeting that took place on March 17, 2021.

B.        Consent Agenda

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

6.         HACEP Consent agenda:  Purchasing and construction contract and purchase order awards:

            A.  Request that the Contracting Officer be authorized to sign contract renewal for Development Consulting services contract # RAD 20-C-0004.  The estimated total amount of this contract is approximately $550,000.  These services were procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                  

Department:  Development   Award to:   Tag Associates, Inc. - $550,000 estimated

Funding Source:  Development     Procurement Type:  Request for proposal   Contract Term:  12 month extension

            B.  Request that the Contracting Officer be authorized to sign contract for Microsoft licenses utilizing cooperative contract # DIR-TSO-4092.  This contract was procured through the cooperative process.  The recommendation is as follows:                                                                               

Department:   Information Technology   Award to:   SHI Government Solutions, Inc.  -  $102,000 estimated

Funding Source:  COCC   Procurement Type:   Cooperative process   Contract Term:   New contract

            C.  Request that the Contracting Officer be authorized to sign contract for phone system and communication support utilizing cooperative contract # DIR-TSO-4066.  This contract was procured through the cooperative process.  The recommendation is as follows:           

Department:   Information Technology   Award to:   Lumen Technologies  -  $92,216 estimated

Funding Source:   COCC   Procurement Type:  Cooperative process   Contract Term:   New contract

            D.  Request that the Contracting Officer be authorized to sign contract renewal for Bond Counsel services, contract # EX 19-C-0002.  The estimated total amount of this contract is $450,000.  These services were procured through the request for proposal (RFP) process.  The recommendation is as follows:   

Department:  Development   Award to:   Bracewell LLP  -  $450,000 estimated 

Funding Source:  Development     Procurement Type:  12 month extension   Contract Term:   12 months

            E.   Request that the Contracting Officer be authorized to sign contract for Temporary Employment services contract #s ESC 17-7266.  This is the fourth renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:   Human Resources   Award to:  Delta-T Group, Inc.; HG Arias & Associates LP (HUB); itsQuest, Inc.; PESG of Texas, LLC; RMP Temps Incorporated (HUB); Temporary Alternatives, Inc. dba dmDickason Personnel Services; The Burnett Companies Consolidated, Inc. dba Barnett Specialists; TruTemps, Inc.   -   $215,000 combined with contract HR 17-C-0018     Funding Source:  COCC/HCV  Procurement Type:  Request for proposal  Contract Term:  12 months

C.        Regular Agenda:  General Action Items

7.         Update on Development/Construction report.

D.        Regular Agenda:  Action Items for Specific Residential Developments:

8.         Tays North

             a.         HACEP:  Discussion and action regarding resolution # 2570 authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the Tays North (the “Project”) and utilization of hard cost contingency funds for the project.                                                 

             b.         AHE:  Discussion and action regarding resolution # 079 authorizing modification of the GMP construction agreements between Affordable Housing Enterprises (AHE) and Sundt Construction related to the redevelopment of the Tays North (the “Project”) and utilization of hard cost contingency funds for the project.                                          

9.         Blue Flame

            a.         HACEP:  Discussion and action regarding resolution # 2571 authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the Blue Flame building (the “Project”).

             b.         AHE:  Discussion and action regarding resolution # 080 authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the Blue Flame building (the “Project”).

10.       Blue Flame

            a.         HACEP:  Discussion and action regarding resolution # 2572 authorizing the Chief Executive Officer to sign contract for construction services for completion of certain and required Blue Flame improvements.  Contract term is for completion of work by April 30, 2021.

             b.         AHE:  Discussion and action regarding resolution # 081 authorizing the Chief Executive Officer to sign contract for construction services for completion of certain and required Blue Flame improvements.  Contract term is for completion of work by April 20, 2021.

11.       Blue Flame

            a.         HACEP:  Discussion and action regarding resolution # 2573 authorizing the Chief Executive Officer to sign contract for construction services for completion of 17th floor Parapet Wall improvements.  Contract term is for completion of work by April 30, 2021.

             b.         AHE:  Discussion and action regarding resolution # 082 authorizing the Chief Executive Officer to sign contract for construction services for completion of 17th floor Parapet Wall improvements.  Contract term is for completion of work by April 30, 2021.

E.        HACEP Reports

12.       Secretary’s reports.

            *   Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic.

13.       Chief Financial Officer reports.

            *   Quarterly financial update to be provided during the May 2021 Board meeting.

F.         Executive (Closed) Session

14.       Executive Session.

The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

             Section 551.071                      Consultation with attorney

             Section 551.072                      Deliberations about real property

             Section 551.073                      Deliberations about gifts and donations

             Section 551.074                      Personnel matters

             Section 551.076                      Deliberations about security devices

             Anticipated executive session item(s):

             a.  Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

G.        Conclusion of Meeting

15.      Adjournment.

 

Posting Statement

This notice has been posted at the central offices of the HACEP, PHRC, EP RAD-3 PFC, and AHE, at 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the governmental body holding the meeting will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority and the affiliated governmental entities.

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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