Regular Joint Meeting of the Board of Commissioners/Directors of HACEP, PHRC, AHE, EPRAD-3 PFC
16 June 2021, 12:00pm – 1:00pm304 Texas, 16th Floor
El Paso, TX, 79901
Regular Joint Meet if of the Board of Commissioners/Director of HACEP, PHRC, AHE, EPRAD-3 PFC
June 16, 2021 - 12:00 pm - 1:00 pm
304 Texas Avenue, 16th Floor
El Paso, TX 79901
Take notice that a regular or special meetings of its affiliated entities listed below will be conducted by videoconference and telephone participation Wednesday, June 16, 2021 Commencing at 12:00 p.m., noon [Please note, the meeting time has been changed to a new starting time at 12:00 p.m., noon Mountain Time] Affiliated entities also meeting simultaneously with HACEP Include the Board of Directors of the following entities: Paisano Housing Redevelopment Corporation (“PHRC”), Affordable Housing Enterprises (“AHE”), EP RAD-3 PFC.
TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY
The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.
Notice is hereby given that a Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (HACEP) and its affiliated governmental entities listed above will be conducted on June 16, 2021 at 12:00 noon. Members of the public may view the meeting via the following:
To listen to the meeting on a telephone, call +1 (915) 224-2106,,601080044 phone conference ID: 601 080 044# in order to speak during public comment.
To watch and hear the meeting on video, use the following link: https://www.hacep.org/board-meetings.
The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting by visiting https://www.hacep.org/citizens-br.
To consider and possibly act on the following:
A. Preliminary Items
1. Call to order. (start of meeting for HACEP and all affiliates with a posted agenda)
2. Establishment of a quorum. (for HACEP and all affiliates with a posted agenda)
3. Resident Association Presidents to be heard.
4. Public comment.(Citizens to be heard)
5. Approval of minutes. (for HACEP and all affiliates with a posted agenda)
a. HACEP/PHRC/AHE/AHV/HAC and Public Hearing and Meeting of PHRC and HACEP. Approval of minutes of regular joint meeting and special joint meeting and public hearing that took place on May 19, 2021.
B. Consent Agenda
Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners. When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time. The Board may reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record.
6. HACEP Consent agenda: Purchasing and construction contract and purchase order awards:
A. Request that the Contracting Officer be authorized to sign contract for elevator systems upgrade at the Blue Flame building. These services were procured through the Region 19 Cooperative contract #21-7404. The recommendation is as follows:
Department: Development Award to: PyroComm, Inc. $97,438 estimated Funding Source: COVID 19 funding
Procurement Type: Cooperative contract Contract Term: Project completion
C. Regular Agenda: General Action Items
7. Update on Development/Construction report.
8. Discussion and action regarding resolutions # 2589 and 2588 approving revisions to the Annual and Five-Year Plan for FY 2021 – FY 2025 and to the Housing Choice Voucher Administrative Plan.
D. Regular Agenda: Action Items for Specific Residential Developments:
9. DeWetter Two (DeWetter and Kathy White)
HACEP: Discussion and action to modify the GMP construction agreements for the redevelopment of the DeWetter Two Project (the “Project”) and utilize hard cost contingency funds for the project.
a. Resolution # 2590 for modification # 16 (RAD 17-R-0021-Mod #0016).
b. Resolution # 2591 for modification # 17 (RAD 17-R-0021-Mod # 0017).
AHE: Discussion and action to modify the GMP construction agreements for the redevelopment of the DeWetter Two Project (the “Project”) and utilize hard cost contingency funds for the project.
a. Resolution # 084 for modification # 16 (RAD 17-R-0021-Mod #0016).
b. Resolution # 085 for modification # 17 (RAD 17-R-0021-Mod #0017).
10. J. C. Machuca
a. HACEP: Discussion and action regarding resolution # 2592 authorizing the Chief Executive Officer to sign contract for general contractor construction services for J. C. Machuca community renovation.
11. Sandoval Two (Sandoval and Valle Verde)
a. HACEP: Discussion and action regarding resolution # 2587 authorizing escrow agreement and other documents related to the release of funds and completion of construction for the Sandoval Two project.
b. PHRC: Discussion and action regarding resolution # 195 authorizing escrow agreement and other documents related to the release of funds and completion of construction for the Sandoval Two project.
c. EP RAD-3 PFC: Discussion and action regarding resolution # 041 authorizing escrow agreement and other documents related to the release of funds and completion of construction for the Sandoval Two project.
E. HACEP Reports
12. Secretary’s reports.
* Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic.
13. Chief Financial Officer reports.
* Quarterly financial update to be provided during the August 2021 Board meeting.
F. Executive (Closed) Session
14. Executive Session.
The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session. No action and no votes will be taken in any executive session.
Section 551.071 Consultation with attorney
Section 551.072 Deliberations about real property
Section 551.073 Deliberations about gifts and donations
Section 551.074 Personnel matters
Section 551.076 Deliberations about security devices
Anticipated executive session item(s):
(a) Discussion and update by legal counsel on pending litigation matters. (Section 551.071)
G. Conclusion of Meeting
This notice has been posted at the central offices of the HACEP, PHRC, EP RAD-3 PFC, and AHE, at 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.
Upon request the governmental body holding the meeting will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents. Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.
Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority and the affiliated governmental entities.
Concealed and Open Carry Handgun/Weapons Notice
Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.
Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.