Regular Joint Meeting of the Board of Commissioners/Directors of HACEP, PHRC,EPRAD3, AHE & APFC

17 March 2021, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Joint Meeting of the Board of Commissioners/Directors of HACEP, PHRC, EPRAD-3, AHE, APFC

March 17, 2021 - 5:30 pm - 7:00 pm

5300 Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) and regular or special meetings of its affiliated entities listed below will be conducted by videoconference and telephone participation Wednesday, March 17, 202, commencing at 5:30 p.m.  Affiliated entities also meeting simultaneously with HACEP Include the Board of Directors of the following entities:  Paisano Housing Redevelopment Corporation (“PHRC”), EP RAD-3 PFC (“EP RAD-3”), Affordable Housing Enterprises (“AHE”), Alamito Public Facilities Corporation (“Alamito PFC”)

                         TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

Notice is hereby given that a Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (HACEP) and its affiliated governmental entities listed above will be conducted on March 17, 2021 at 5:30 PM.  Members of the public may view the meeting via the following:

To listen to the meeting on a telephone, call +1 (872) 240-3412.  If you call the meeting you will need to use Access Code:  510-068-885 in order to speak during public comment.

To watch and hear the meeting on video, use the following link: https://www.gotomeet.me/HACEP_Boardroom.

The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting by visiting https://www.hacep.org/citizens-br.

To consider and act on the following:

Preliminary Items

1.         Call to order. (start of meeting for HACEP and all affiliates with a posted agenda)

2.         Establishment of a quorum. (for HACEP and all affiliates with a posted agenda)

3.         Resident Association Presidents to be heard.    

4.         Public comment.  (Citizens to be heard)                      

5.         Approval of minutes.  (for HACEP and all affiliates with a posted agenda)

            a. HACEP/PHRC/AHE.  Approval of minutes of annual joint meeting that took place on February 17, 2021.

B.        Consent Agenda

            There are no consent agenda items scheduled for this meeting.

C.        Regular Agenda:  General Action Items

6.         HACEP:  Discussion and action regarding resolution # 2562 authorizing the Chief Executive Officer to submit grant application for Multifamily Housing Service Coordinators.                                                                                           

7.         HACEP:  Discussion and action regarding resolution # 2563 approving appointments to sub-committees of the Board of Commissioners.                    

8.         HACEP:  Discussion and action regarding Chief Executive Officer’s performance evaluation, employment agreement, and terms of employment.

D.        Regular Agenda:  Action Items for Specific Residential Developments

9.         DeWetter Two

                        a.  HACEP:  Discussion and action regarding resolution # 2559 authorizing modification of the GMP Construction Agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (AHE) related to the redevelopment of the DeWetter Two (the “Project”) and utilization of hard cost contingency funds for the project.                                   

                        b.   AHE:  Discussion and action regarding resolution # 077 authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (AHE) related to the redevelopment of the DeWetter Two (the “Project”) and utilization of hard cost contingency funds for the project.                                                                     

10.       Jackie Robinson

                        a.   HACEP:  Discussion and action regarding resolution # 2560 authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (AHE) related to the redevelopment of the Jackie Robinson (the “Project”) and utilization of hard cost contingency funds for the project.                                                  

                        b.   AHE:  Discussion and action regarding resolution # 078 authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (AHE) related to the redevelopment of the Jackie Robinson (the “Project”) and utilization of hard cost contingency funds for the project.     

11.       Discussion of Acquisition of Existing Apartment for Low-Income Housing in Support of the Statutory Mission of the Housing Authority of the City of El Paso and its affiliates.

                        a.   HACEP.  Discussion and action regarding resolution # 2561 authorizing the acquisition of the land and interests in (1) the Bungalows at Hueco Estates, (2) the Puerta Villa Apartment Homes, and (3) the Bella Vista Apartments for the expansion of low income housing in El Paso, Texas; and authorizing the formation of entities and execution of transaction-related documents in support of the foregoing.                                                                            

                        b.   PHRC. Discussion and action regarding resolution # 189 authorizing the acquisition of the land and interests in (1) the Bungalows at Hueco Estates, (2) the Puerta Villa Apartment Homes, and (3) the Bella Vista Apartments for the expansion of low income housing in El Paso, Texas; and authorizing the formation of entities and execution of transaction-related documents in support of the foregoing.                                                                                 

12.       HACEP Cien Palmas and HACEP Mesa Place Townhomes and Franklin Place Townhomes                                                                

                          a.   HACEP:  Discussion and action regarding resolution # 2565 authorizing the issuance of multifamily housing revenue bonds or other obligations with respect to HACEP Cien Palmas Apartments Multifamily Residential Rental Project; further authorizing the filing of an application for allocation of private activity bonds with the Texas Bond Review Board and other actions in support thereof.

                           b.   HACEP:  Discussion and action regarding resolution # 2566 authorizing the issuance of multifamily housing revenue bonds or other obligations with respect to HACEP Mesa Place Townhomes and Franklin Place Townhomes Multifamily Residential Rental Project; further authorizing the filing of an application for allocation of private activity bonds with the Texas Bond Review Board and other actions in support thereof.

                            c.   Alamito PFC:  Discussion and action regarding resolution # 075 declaring an intent to issue multifamily housing revenue bonds or other obligations with respect to HACEP Cien Palmas Apartments Multifamily Residential Rental Project; further authorizing the filing of an application for allocation of private activity bonds with the Texas Bond Review Board and other actions in support thereof.

                             d.   Alamito PFC:  Discussion and action regarding resolution # 076 declaring an intent to issue multifamily housing revenue bonds or other obligations with respect to HACEP Mesa Place Townhomes and Franklin Place Townhomes Multifamily Residential Rental Project; further authorizing the filing of an application for allocation of private activity bonds with the Texas Bond Review Board and other actions in support thereof.

13.       Patriot Place

                             a.   HACEP/PHRC:  Discussion and action regarding HACEP resolution # 2564 and PHRC resolution # 190 amending prior resolutions authorizing the closing on the Patriot Place project, to include amendments to the global closing resolution/authorization and GAP loan amounts.    

14.       Machuca Apartments

                             a.   HACEP/PHRC/EP RAD-3:  Discussion and action regarding HACEP resolution # 2567, PHRC resolution # 191, and EP RAD 3 resolution # 039 authorizing the Chief Executive Officer to submit low income housing tax credit application to the Texas Department of Housing and Community Affairs and for other types or sources of financing for the development and/or re-development of the Machuca Apartments.

D.        HACEP Reports

15.       Secretary’s reports.

            *   Potential scheduling of a Five-Year Strategic Plan meeting for the agency.

            *   Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic.

            *   Development update.

16.       Chief Financial Officer reports.

            *   Quarterly financial update to be provided during the May 2021 Board meeting.

E.        Executive (Closed) Session

17.       Executive Session.

The Board of Commissioners may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

             Section 551.071                      Consultation with attorney

             Section 551.072                      Deliberations about real property

             Section 551.073                      Deliberations about gifts and donations

             Section 551.074                      Personnel matters

             Section 551.076                      Deliberations about security devices

Anticipated executive session item(s):

            a)  Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

            b)  Discussion and update from legal counsel regarding purchase of real estate for future development of affordable housing in El Paso, Texas.  (Sections 551.071 and 551.072)

            c)  Discussion of personnel and employment matters.  (Section 551.074)

F.         Conclusion of Meeting

18.      Adjournment.

 

Posting Statement

This notice has been posted at the central offices of the HACEP, PHRC, EP RAD-3 PFC, and AHE, at 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the governmental body holding the meeting will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority and the affiliated governmental entities.

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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