Regular Joint Meeting of HACEP - PHRC - EP RAD-3 PFC - AHE

21 October 2020, 5:30pm – 6:30pm

5300 East Paisano
El Paso, TX 79905

Meeting Agenda

REGULAR MEETING OF THE BOARD OF COMMISSIONERS/DIRECTORS OF HACEP - PHRC - EPRAD-3 PRC - AHE

October 21, 2020 - 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, Texas 79905

Meeting Agenda

Take notice that a regular regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) and regular or special meetings of its affiliated entities listed below will be conducted by videoconference and telephone participation Wednesday, October 21, 2020 commencing at 5:30 p.m.

Affiliated entities also meeting simultaneously with HACEP include the Board of Directors of the following entities: Paisano Housing Redevelopment Corporation (“PHRC”); EP RAD-3 PFC; Affordable Housing Enterprises (“AHE”).

                           TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

Notice is hereby given that a Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (HACEP) and its affiliated governmental entities listed above will be conducted on October 21, 2020 at 5:30 PM.  Members of the public may view the meeting via the following:

To listen to the meeting on a telephone, call +1 (872) 240-3412.  If you call the meeting you will need to use Access Code:  510-068-885 in order to speak during public comment.

To watch and hear the meeting on video, use the following link: https://www.gotomeet.me/HACEP_Boardroom.

The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting by visiting https://www.hacep.org/citizens-br.

MEETING AGENDA

A.             Preliminary Items

1.         Call to order. (start of meeting for HACEP and all affiliates with a posted agenda)

2.         Establishment of a quorum. (for HACEP and all affiliates with a posted agenda)

3.           Resident Association Presidents to be heard.              

4.              Public comment.  (Citizens to be heard)                      

5.              Approval of minutes.  (for HACEP and all affiliates with a posted agenda)

                 a.  HACEP.  Approval of minutes of a regular meeting that took place on September 16, 2020.

                 b.  PHRC.  Approval of minutes of a regular meeting that took place on August 19, 2020.

                 c.  EP RAD-3 PFC.  Approval of minutes of a regular meeting that took place on March 27, 2019.

                 d.  AHE.  Approval of minutes of a regular meeting that took place on September 16, 2020.

B.        Consent Agenda

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

6.         HACEP Consent Agenda:  Purchasing and construction contract and purchase order awards                                                                                                      

           A.    Request that the Contracting Officer be authorized to sign contract award for Henry Cisneros Apartment complex rehabilitation RFP # OPS 20-R-0010.  This solicitation was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                               

Department:  Construction  Award to:  Complete Remodeling of El Paso  $432,382 estimated

Funding source:  HACEP/BBVA   Procurement type:   Request for proposal  Contract term:  New contract until project completion

            B.  Request that the Contracting Officer be authorized to obtain record shredding services from Sun City Records Management, Inc. utilizing Region 19 Cooperative contract # 20-7367.  This cooperative contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                            

Department:  Executive  Award to:   Sun City Shredding  $70,000 estimated   Funding source:  COCC 

Procurement type:  Cooperative contract  Contract term:   New contract until project completion

             C.  Request that the Contracting Officer be authorized to sign extension to contract for legal services for labor law # EX 18-C-0015.  This is the second renewal of four.  This contract was procured through the request for qualifications (RFQ) process. The recommendation is as follows:                                                                                        

Department:  Executive    Award to:  Kemp Smith, LLP; Mendel Blumenfeld, PLLC; Denton Navarro Rocha Bernal & Zeck $125,000 estimated

Funding source:   COCC   Procurement type:  Request for qualifications  Contract term:  Renewal

             D.  Request that the Contracting Officer be authorized to sign contract for Real Estate Services # EX 19-R-0007.  These services were procured through the request for proposal (RFP) process.  The recommendation is as follows: 

Department:  Development  Award to:  CBRE, Inc.; SVN Fortune Real Estate; Servin, LLC     Not to exceed $200,000

Funding source:   Development   Procurement type:   Request for proposal   Contract term:   New contract 

7.         PHRC Consent agenda:  None

8.         EP RAD-3 PFC Consent agenda:  None

9.         AHE Consent agenda:  None

C.        Regular Agenda:  General Action Items

10.       HACEP:  Discussion and action regarding resolution to approve new contract for Insurance Broker services.

11.       HACEP:  Discussion and action regarding resolution to approve contract renewal for tax credit consultant services for the Housing Authority of the City of El Paso and its affiliates.

12.       HACEP:  Discussion and action regarding resolution authorizing submission of a funding application for Mainstream vouchers.

13.       HACEP:  Discussion and action regarding resolution to approve selection of one or more contractors to provide software development services to develop and implement an application for applicants and participants in the Housing Choice Voucher (HCV) program. 

D.        Regular Agenda:  Action Items for Specific Residential Developments

14.       Alex Gonzalez Memorial Apartments

           HACEP:  Discussion and action regarding resolution to approve contract award for rehabilitation of Alex Gonzalez Memorial Apartments RFP # OPS 20-R-0009.  This contract was procured through the request for proposal (RFP) process.

15.       Robinson Manor

            a.         HACEP:  Discussion and action regarding resolution to approve EP RAD-3 PFC’s and Paisano Housing Redevelopment Corporation’s resolutions on the financing of the Robinson Manor Project.                            

            b.         PHRC:  Discussion and action regarding resolution to approve EP RAD-3 PFC’s and Paisano Housing Redevelopment Corporation’s resolutions on the financing of the Robinson Manor Project.

           c.         EP RAD-3 PFC:  Discussion and action regarding resolution by the Board of Directors of EP RAD-3 PFC (“PFC”) ratifying, approving, and confirming the execution of any and all documents, or any other action, necessary or desirable to facilitate the development of the Robinson Apartments to be constructed on land ground leased from HACEP to EP Jackie Robinson, LP, including the development financing for the project.

16.       Patriot Place

           a.         HACEP:  Discussion and action regarding resolution to approve GAP loan and early commencement of site work for the development of the Patriot Place project.                                                    

           b.         PHRC:  Discussion and action regarding resolution to approve GAP loan and early commencement of site work for the development of the Patriot Place project.                                                        

           c.         AHE:  Discussion and action regarding resolution to approve execution of construction agreements related to the development of the Patriot Place project. 

17.       Rio Grande Three (Chas E. Graham Apartments, Judson Williams Memorial Apartments, and Rio Grande Apartments)

            a.         PHRC:  Discussion and action regarding resolution authorizing service as guarantor with respect to a permanent loan to EP Rio Grande Three LP for the Chas E. Graham Apartments, Judson Williams Memorial Apartments, Rio Grande Apartments (collectively, the “Project”) and approving such other actions necessary or convenient to carry out this resolution, including set aside of $1,000,000 special reserve pending stabilization of the Projects.                                                                                                  

             b.         EP RAD-3:  Discussion and action regarding resolution by the Board of Directors of the EP RAD-3 PFC (“PRC”) authorizing PFC to execute any and all documents, or take any other action, that is necessary or desirable to facilitate the refinancing of the Projects, which consists of affordable housing units and associated amenities on land ground-leased from the Housing Authority of the City of El Paso (“HACEP”) to EP Rio Grande Three, LP (the “Partnership”), including entering into permanent financing for the Projects.                                     

E.        HACEP Reports

18.       Secretary’s reports.

            ·                Congressional Senate letter – Ben Carson.

            ·                Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic.

            ·                RAD update.

19.      Chief Financial Officer reports.

            ·                Quarterly financial update to be provided during the November 2020 Board meeting.

20.      Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

F.         Executive (Closed) Session

21.       Executive Session.

The Board of Commissioners of HACEP or the Board of Directors of the other affiliates meeting today may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

              Anticipated executive session item(s):

             (a)            Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

             (b)           Discussion and update by legal counsel regarding deliberation about real property.  (Sections 551.071 and 551.072)

             (c)            Discussion of personnel matters.  (Section 551.074)

G.        Conclusion of Meeting

22.      Adjournment.

 

Posting Statement

This notice has been posted at the central offices of the HACEP, PHRC, EP RAD-3 PFC, and AHE, at 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the governmental body holding the meeting will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority and the affiliated governmental entities.

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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