Regular Joint Meeting of HACEP, EP RAD-2 PFC & AHE Board of Commissnioners

18 November 2020, 5:30pm – 7:00pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Joint Meeting of the Board of Commissioners/Directors of HACEP, EP RAD-2 PFC & AHE

November 18, 2020, 5:30 pm - 7:00 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) and regular or special meetings of its affiliated entities listed below will be conducted by videoconference and telephone participation Wednesday, November 18, 2020 commencing at 5:30 p.m. affiliated entities also meeting simultaneously with HACEP include the Board of Directors of the following entities:  EP RAD-2 PFC Affordable Housing Enterprises (“AHE”)               

                             TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

Notice is hereby given that a Regular Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (HACEP) and its affiliated governmental entities listed above will be conducted on November 18, 2020 at 5:30 PM.  Members of the public may view the meeting via the following:

To listen to the meeting on a telephone, call +1 (872) 240-3412.  If you call the meeting you will need to use Access Code:  510-068-885 in order to speak during public comment.

To watch and hear the meeting on video, use the following link: https://www.gotomeet.me/HACEP_Boardroom.

The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting by visiting https://www.hacep.org/citizens-br.

To consider and possible act on the following:

Preliminary Items

1.         Call to order. (start of meeting for HACEP and all affiliates with a posted agenda)

2.         Establishment of a quorum. (for HACEP and all affiliates with a posted agenda)

3.         Resident Association Presidents to be heard.              

4.         Public comment.  (Citizens to be heard)                      

5.         Approval of minutes.  (for HACEP and all affiliates with a posted agenda)

           a. HACEP.  Approval of minutes of a regular joint meeting that took place on October 21, 2020.

           b.  EP RAD-2 PFC.  Approval of minutes of a regular meeting that took place on December 17, 2014.

B.        Consent Agenda

            Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

6.         HACEP Consent Agenda:  Purchasing and construction contract and purchase order awards                                                                                                      

A.  Request that the Contracting Officer be authorized to sign contract renewal for Public Relations and Communications provider contract #s EX 18-C-0024A, EX 18-C-0024B and EX 18-C-0024C.  Contract term requested is one (1) year and represents the first option to extend.  These contracts were procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                             

Department:  Executive  Award to:  The Brand Advocates, Inc., Barracuda Public Relations, Culture Span

$100,000 combined estimate  Funding source:  COCC/EPHOME  Procurement type:  Request for proposal

Contract term:  Renewal

B.  Request that the Contracting Officer be authorized to sign contract renewal for Managed Information Technology services # IT 18-C-0016.  Contract term requested is one (1) year and represents the first option to extend.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                   

Department:  Executive  Award to:   RSM US LLP  $265,595 estimated  Funding source:  COCC/COVID

Procurement type:   Request for proposal    Contract term:   Renewal

C.  Request that the Contracting Officer be authorized to sign contract renewal for legal services for labor law # EX 18-C-0015.  This is the second renewal of four.  This contract was procured through the request for qualifications (RFQ) process. The recommendation is as follows:                              

Department:  Executive   Award to:   Kemp Smith, LLP, Mendel Blumenfeld, PLLC, Denton Navarro Rocha Bernal & Zeck

$125,000 estimated  Funding source:   COCC   Procurement type:   Request for qualifications   Contract term:   Renewal

7.         EP RAD-3 PFC Consent agenda:  None

8.         AHE Consent agenda:  None

C.        Regular Agenda:  General Action Items

9.         HACEP:  Discussion and action regarding resolution to approve the disposition of assets through public sale.                                                                 

10.       HACEP:  Discussion and action regarding resolution to approve contract for employee health insurance benefits.                                        

D.        Regular Agenda:  Action Items for Specific Residential Developments

11.       Blue Flame

            a.   HACEP:  Discussion and action regarding resolution to approve construction schedule extension to February 5, 2021 for Blue Flame Tenant improvement 14th – 16th floor contract due to COVID and scope of work changes and without cost impact to the budget.                                                

            b.   HACEP:  Discussion and action regarding resolution to approve construction schedule extension to November 12, 2020 for Blue Flame Tenant improvement 17th floor contract due to COVID and scope of work changes and without cost impact to the budget.                                                        

            c.   AHE:  Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the Blue Flame Building (the “Project”).

            d.   AHE:  Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Housing Authority of the City of El Paso (“HACEP”) and Affordable Housing Enterprises (“AHE”) related to the redevelopment of the Blue Flame Building (the “Project”).

12.       Cramer Three

            a.   HACEP:  Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Affordable Housing Enterprises (“AHE”) and Cramer Three GC Joint Venture (“Joint Venture”) related to the redevelopment of the Cramer Three Apartments (the “Project”). 

            b.   HACEP:  Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Affordable Housing Enterprises (“AHE”) and Cramer Three GC Joint Venture (“Joint Venture”) related to the redevelopment of the Cramer Three Apartments (the “Project”) and utilization of hard cost contingency funds for the project.

            c.   AHE:  Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Affordable Housing Enterprises (AHE) and Cramer Three GC Joint Venture (“Joint Venture”) related to the redevelopment of the Cramer Three Apartments (the “Project”). 

            d.   AHE:  Discussion and action regarding resolution authorizing modification of the GMP construction agreements between Affordable Housing Enterprises (AHE) and Cramer Three GC Joint Venture (“Joint Venture”) related to the redevelopment of the Cramer Three Apartments (the “Project”) and utilization of hard cost contingency funds for the project.

13.       EP RAD-2 PFC:  Formation and organization of two limited liability entities for future redevelopment of existing portfolio properties      

            a.   Discussion and action regarding resolution authorizing the formation and commencement of business of EP RAD-2 Old Gonzalez, LLC.        

            b.   Discussion and action regarding resolution authorizing the formation and commencement of business of EP RAD-2 Old Cisneros, LLC.         

E.        HACEP Reports

14.       Secretary’s reports.

            *   Update on public health and safety and business continuation measures during the coronavirus/COVID-19 pandemic.

            *   RAD update.

15.      Chief Financial Officer reports.

            *  Statement of revenues/expenses for quarter ending September 30, 2020.

            *  Statement of changes in net assets for quarter ending September 30, 2020.

16.       Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

F.         Executive (Closed) Session

17.       Executive Session.

The Board of Commissioners of HACEP or the Board of Directors of the other affiliates meeting today may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

            a.  Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

G.        Conclusion of Meeting

18.      Adjournment.

 

Posting Statement

This notice has been posted at the central offices of the HACEP, PHRC, EP RAD-3 PFC, and AHE, at 5300 East Paisano Drive, and notice has been provided to the El Paso County Clerk more than 72 hours in advance of the above meeting, as required by chapter 551 of the Texas Government Code.   

Accessibility Notice

Upon request the governmental body holding the meeting will provide auxiliary aids and services such as interpreters for the hearing impaired, readers, and large print or braille documents.  Those requesting auxiliary aids or services may notify Sergio Vasquez, Equal Opportunity Coordinator, at (915) 849-3820, or at least 48 hours prior to the meeting.

Simultaneous English/Spanish translation is provided at all regular meetings of the Board of Commissioners of the Housing Authority and the affiliated governmental entities.

Concealed and Open Carry Handgun/Weapons Notice

Pursuant to § 30.06, penal code, (trespass by holder license holder with a concealed handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a concealed handgun.

Pursuant to § 30.07, penal code, (trespass by holder license holder with an openly carried handgun), a person licensed under subchapter h, chapter 411, government code (handgun licensing law), may not attend this meeting with a handgun that is carried openly.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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