Special Meeting of the HACEP Board of Commissioners

25 July 2016, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Special Meeting of the HACEP Board of Commissioners

25 July 2016, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A SPECIAL MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT      5300 EAST PAISANO, EL PASO, TEXAS MONDAY, JULY 25, 2016 COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         PRESENTATION OF THE 2016 WINNERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS’ ANNUAL ART COMPETITION.

6.         MANDATORY PROCUREMENT TRAINING FOR THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS.

7.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

8.         CITIZENS TO BE HEARD.

9.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK PLACE ON JUNE 22, 2016.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD. 

CONSENT AGENDA:

10.       PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR PROPERTY APPRAISAL AND MARKET STUDIES CONTRACT # OPS 16-R-0017.  CONTRACT TERM REQUESTED IS ONE YEAR WITH TWO (2) ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:   

Department:    Development  

Award to:   WPB Appraisal Group

                   Valbridge Property Advisors

                    Novogradac and Company

                   $75,000 Estimated (Combined) 

Funding Source:   Development

Procurement Type:   Request for Proposal

Contract Term:   New

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR INTERNET PRIVATE NETWORK MPLS CONTRACT # IT 15-C-0010.  THIS IS THE THIRD YEAR OF A THREE (3) YEAR CONTRACT.  THIS CONTRACT WAS PROCURED THROUGH A COOPERATIVE ENTITY PROCESS DIR CONTRACT NO. DIR-TEX-AN-NG-CTSA-005.  THE RECOMMENDATION IS AS FOLLOWS:  

Department:   Information Technology

Award to:  AT & T   $315,180 Estimated 

Funding Source:  COCC

Procurement Type:  Cooperative Contract

Contract Term:   Renewal 

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR FINANCIAL CONSULTANT SERVICES CONTRACT # RAD 15-C-0007.  THIS IS THE SECOND RENEWAL OF TWO.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.   THE RECOMMENDATION IS AS FOLLOWS:     

Department:   Development    

Award to:   EJP Consulting Group LLC   $50,000 Estimated

Funding Source:    Development

Procurement Type:   Request for Proposal (RFP)

Contract Term:   Renewal

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR LAND SURVEYOR PROFESSIONAL SERVICES CONTRACT # RAD 16-C-0012.  THIS IS THE FIRST RENEWAL OF THREE.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:     

Department:   Development

Award to:   SLI Engineering   $183,873 Estimated

Funding Source:   Development

Procurement Type:   Request for Proposal (RFP)

Contract Term:   Renewal

E.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR RAD PHYSICAL CONDITION ASSESSMENT SERVICES CONTRACT # RAD 16-C-0007.  THIS IS THE FIRST RENEWAL OF THREE.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:  

Department:  Development

Award to:   AEI Consultant   $96,084 Estimated

Funding Source   Development

Procurement Type:    Request for Proposal (RFP)

Contract Term:   Renewal 

F.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR CONSTRUCTION MANAGEMENT SERVICES CONTRACT # RAD 16-C-0023.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:   Development

Award to:   ECM International   $3,469,000 Estimated 

Funding Source:   Development

Procurement Type:   Request for Proposal (RFP)

Contract Term:   New 

 G.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR CHILD CARE SERVICES CONTRACT # OPS 14-C-0014.  THIS IS THE SECOND RENEWAL OF THREE.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:    

Department:   Property Management 

Award to:   YWCA    $106,794 Estimated

Funding Source:   PILOT Funds

Procurement Type:   Request for Proposal (RFP)

Contract Term:   Renewal

REGULAR AGENDA 

11.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE APPROVAL AND/OR RATIFICATION OF THE STOP LOSS INSURANCE WITH HCC LIFE INSURANCE COMPANY FOR THE HEALTH INSURANCE CLAIMS IN EXCESS OF THE HOUSING AUTHORITY’S SELF-INSURED LIMIT. 

12.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE RETURN OF THE COMMITMENT TO ENTER INTO A HOUSING ASSISTANCE PAYMENT (CHAP) FOR THE 74 INDIVIDUAL PUBLIC HOUSING HOMES/SCATTERED SITES (THE “PROJECT”) TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD), AND TO APPROVE THE CONTINUED OPERATION OF THE PROJECT AS SCATTERED SITES PUBLIC HOUSING.

13.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE RAD CONVERSION AND EXECUTION OF ALL DOCUMENTS AND AGREEMENTS IN SUPPORT THEREOF FOR THE FOLLOWING ‘TRANCHE 2B’ PROPERTIES: 

            ALAMITO TERRACE

            ALAMITO GARDENS

            EASTSIDE CROSSINGS

14.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS OR OTHER OBLIGATIONS WITH RESPECT TO HACEP RAD CONVERSION PROGRAM SANDOVAL FOUR APARTMENTS MULTIFAMILY RESIDENTIAL RENTAL PROJECT; AUTHORIZING THE FILING OF APPLICATION FOR ALLOCATION OF PRIVATE ACTIVITY BONDS WITH THE TEXAS BOND REVIEW BOARD; AND AUTHORIZING OTHER ACTION RELATED THERETO.    

 15.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS OR OTHER OBLIGATIONS WITH RESPECT TO HACEP RAD CONVERSION PROGRAM TAYS FIVE APARTMENTS MULTIFAMILY RESIDENTIAL RENTAL PROJECT; AUTHORIZING THE FILING OF APPLICATION FOR ALLOCATION OF PRIVATE ACTIVITY BONDS WITH THE TEXAS BOND REVIEW BOARD; AND AUTHORIZING OTHER ACTION RELATED THERETO.  

16.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS OR OTHER OBLIGATIONS WITH RESPECT TO HACEP RAD CONVERSION PROGRAM SHERMAN FOUR APARTMENTS MULTIFAMILY RESIDENTIAL RENTAL PROJECT; AUTHORIZING THE FILING OF APPICATION FOR ALLOCATION OF PRIVATE ACTIVITY BONDS WITH THE TEXAS BOND REVIEW BOARD; AND AUTHORIZING OTHER ACTION RELATED THERETO. 

17.       DISCUSSION AND ACTION REGARDING RESOLUTION CANCELING THE JULY 27, 2016 REGULAR BOARD OF COMMISSIONERS MEETING. 

18.       SECRETARY’S REPORT.

RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

STATEMENT OF REVENUES/EXPENSES FOR MAY 2016.
STATEMENT OF CHANGES IN NET ASSETS FOR MAY 2016.

             HACEP NEWS ARTICLES/EVENTS.

19.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE             SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER             PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076           TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)       DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

 

20.      ADJOURNMENT. 

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

“PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.”

“PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.”

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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