Regular Meeting of the HACEP Board of Commissioners

25 March 2015, 5:30pm – 7:00pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

AMENDED

REGULAR MEETING OF THE HACEP BOARD OF COMMISSIONERS

25 March 25, 2015, 5:30 pm - 7:00 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY MARCH 25 2015 COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RECOGNITION BY THE JWRC OF COMMUNITY PARTNERS FOR THEIR WORK  AND SERVICE TO THE HOUSING AUTHORITY RESIDENTS.

6.        RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

7.        CITIZENS TO BE HEARD.

8.         APPROVAL OF MINUTES OF ANNUAL BOARD MEETING THAT TOOK PLACE ON FEBRUARY 25, 2015.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR HEALTH AND WELFARE BENEFITS CONSULTING SERVICES CONTRACT # HR 15-R-0016.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Human Resources

Award to: HUB International Not to exceed $48,000/year

Funding Source: COCC

Procurement Type: Request for Proposal (RFP)

Contract Term: New

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR EXCESS WORKERS’ COMPENSATION INSURANCE CONTRACT # HR 15-R-0013. THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:    

Department:  Human Resources

Award to:  USI Southwest, Inc.  Not to exceed $56,399/year

Funding Source:  COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR VACANCY MAKE READY CONTRACT # OPS 15-R-0015.  THIS CONTRACT WAS PROCURED THROUGH REQUEST FOR PROPOSAL (RFP) PROCESS.   THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Public Housing

Award to:  High Ridge Construction.  Not to exceed $300,000/year

                 MFH Enfironmental Corp.  Not to exceed $100,000/year

Funding Source:  Operating Budget

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Neww

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR TECHNICAL SERVICES, PROFESSIONAL ARCHITECTURAL SERVICES SECTION 504 COMPLIANCE CERTIFICATION CONTRACT # TS 09-C-0086.  THIS IS FOR PAYMENT OF INSPECTION FEES NOT ORIGINALLY ADDED TO THE CONTRACT.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR QUALIFICATION (RFQ) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department: Development

Award to: ADAAG Consulting Services, LLC  $69,676 est.

Funding Source: COCC

Procurement Type: Request for Qualification (RFQ)

Contract Term:  Change Order Resolution

E.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR PAINT AND PAINT SUPPLIES.  THIS IS FOR THE SECOND AND FINAL YEAR RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:  Warehouse

Award to:  Sherwin Williams Contract # WH 13-C-0068

                   Desert Drywall Contract # 13-C-0066

                   Combined Contract Award:  $66,389 est.

Funding Source:  Operating Budget

Procurement Type:  Invitation for Bid (IFB)

Contract Term:  Renewal 

F.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR HVAC REGISTERS AND EVAPORATIVE COOLERS.  THIS IS FOR SECOND AND FINAL YEAR RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:  Development

Award to:  Passage Supply  Contract # WH 13-C-0051

                  Ferguson Enterprises Contract # WH 13-C-0052

                  Cunningham Distributing, Inc. Contract # WH 13-C-0053

                  Combined Contract Award:  $99,581 est.

Funding Source:  COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

REGULAR AGENDA

10.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE ADOPTION OF POLICY FOR TERMINATION OF TENANCY OF FAMILIES EXCEEDING 80% OF THE AREA MEDIAN INCOME.

11.       DISCUSSION AND ACTION REGARDING RESOLUTION DESIGNATING ALL HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS’ PUBLIC AND AFFORDABLE HOUSING UNITS AS A NON-SMOKING/NON-TOBACCO PROPERTIES.  

12.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING REVISIONS TO THE ADMISSIONS AND CONTINUED OCCUPANCY POLICIES (ACOP).

13.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING REVISIONS TO THE PUBLIC HOUSING RESIDENTIAL (DWELLING) LEASE.

14.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE ADOPTION OF SITE-BASED WAITING LISTS FOR SECTION 9 PUBLIC AND AFFORDABLE HOUSING PROGRAM COMMUNITIES.

15.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE ANNUAL PLAN AND FIVE-YEAR PLAN FOR FISCAL YEARS 2015-2019.

16.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO ENTER INTO AN AGREEMENT WITH THE UNIVERSITY OF TEXAS AT EL PASO FOR THE ANNUAL YOUTH CAREER EXPLORATION HOT SUMMER YOUTH CONFERENCE.

17.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT AN APPLICATION FOR FUNDING SIX ENHANCED VOUCHERS FROM THE JOSE ANTONIO ESCAJEDA APARTMENTS. 

18.       DISCUSSION AND ACTION REGARDING RESOLUTION FOR SUBMITTAL OF AN APPLICATION FOR SET-ASIDE FUNDING FOR HOUSING ASSISTANCE PAYMENTS (HAP).

19.       DISCUSSION AND ACTION REGARDING RESOLUTION OF ACKNOWLEDGEMENT OF THE SUBMITTAL OF AN APPLICATION FOR TWENTY-TWO ADDITIONAL HOUSING CHOICE VOUCHERS FOR THE HUD VETERANS AFFAIRS HOUSING (VASH) PROGRAM.

20.       DISCUSSION AND ACTION REGARDING RESOLUTION IN SUPPORT OF AN INVENTORY REMOVAL APPLICATION FOR THE DEMOLITION/DISPOSITION OF 96-UNITS OF PUBLIC HOUSING LOCATED AT HAYMOND KRUPP MEMORIAL APARTMENTS, 10200 HEDGEROW, EL PASO, TEXAS.

21.       DISCUSSION AND ACTION REGARDING RESOLUTION IN SUPPORT OF AN INVENTORY REMOVAL APPLICATION FOR THE DEMOLITION/DISPOSITION OF 81-UNITS OF PUBLIC HOUSING LOCATED ON THE SOUTHWEST PORTION OF TAYS APARTMENTS, 2114 MAGOFFIN AVENUE, EL PASO, TEXAS.

22.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING APPOINTMENTS TO SUB-COMMITTEES OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS.

23.       DISCUSSION AND ACTION REGARDING RESOLUTION APPOINTING JEANETTE RICHIE AS THE BOARD OF COMMISSIONERS’ APPOINTEE TO THE BOARD OF TRUSTEES OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO EMPLOYEES PENSION PLAN AND TRUST. 

24.       DISCUSSION AND ACTION REGARDING RESOLUTION ACKNOWLEDGING   DANETTE MARTINEZ AS THE CHIEF EXECUTIVE OFFICER’S APPOINTEE TO  THE BOARD OF TRUSTEES OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO EMPLOYEES PENSION PLAN AND TRUST. 

25        DISCUSSION AND ACTION REGARDING AMENDED AND RESTATED RESOLUTION APPROVING ISSUANCE BY ALAMITO PUBLIC FACILITIES CORPORATION OF ONE OR MORE OF ITS MULTIFAMILY HOUSING REVENUE NOTES, SERIES 2015A (HACEP RAD CONVERSION PROGRAM PHASE I PROJECT) AND MULTIFAMILY HOUSING REVENUE BONDS, SERIES 2015B (HACEP RAD CONVERSION PROGRAM PHASE 1 PROJECT); AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT.

26.       SECRETARY’S REPORT.

RAD UPDATE

            CHIEF FINANCIAL OFFICER REPORTS.

STATEMENT OF REVENUES/EXPENSES FOR JANUARY 2015.
STATEMENT OF CHANGES IN NET ASSETS FOR JANUARY 2015.

            HACEP NEWS ARTICLES/EVENTS.

27.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY

SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                 PERSONNEL MATTERS

SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)        DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

28.     ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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