Regular Meeting of the HACEP Board of Commissioners

28 January 2015, 5:30pm – 8:30pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

28 January 2015, 5:30 pm - 8:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, JANUARY 28, 2015 COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF A REGULAR BOARD MEETING THAT TOOK PLACE ON DECEMBER 17, 2014.

8.         APPROVAL OF MINUTES OF A SPECIAL BOARD MEETING THAT TOOK PLACE ON JANUARY 5, 2015. 

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN REQUEST FOR PURCHASE ORDER AWARD FOR JOB ORDER CONTRACTING.  THIS IS TO REHABILITATE AND REMODEL UNITS AS NEEDED DURING THE NEXT TWELVE (12) MONTHS.  THIS CONTRACT WAS PROCURED THROUGH THE TCPN COOPERATIVE PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                    

Department:

Procurement

 

Award to:

Basic IDIQ

$500,000

 

 

 

Funding Source:

CFP

 

Procurement Type:

TCPN Contract R 130201

 

Contract Term:

12 Months

 

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR PENSION PLAN AND INVESTMENT SRVICES CONTRACT # HR 09-C-0006.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                       

Department:

Human Resources

 

Award to:

ICMA-RC

$160,000

 

 

 

Funding Source:

Pension Fund Contribution

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

New Contract

 

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR NORTHEAST KENWORTHY DEVELOPMENT CONTRACT # TS 14-C-0001.  THIS IS TO ADDRESS FOUR (4) SITE IMPROVEMENTS.  THIS CONTRACT WAS PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS.   THE RECOMMENDATION IS AS FOLLOWS:

Department:

Development

 

Award to:

Aztec Construction

$17,778 est.

 

 

 

Funding Source:

Paisano Housing Redevelopment

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Project Completion

 

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATIONS FOR TEMPORARY EMPLOYMENT SERVICES.  THIS IS FOR THE SECOND YEAR RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Human Resources

 

Award to:

Elwood Staffing Services

Contract # HR 14-C-0031

 

Integrated Human Capital

Contract # HR 14-C-0033

 

H.G. Arias & Associates

Contract # HR 14-C-0034

 

RMP Temps

Contract # HR 14-C-0035

 

Top Knotch Personnel

Contract # HR 14-C-0036

 

22nd Century

Contract # HR 14-C-0037

 

Combined Contract Award:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

$350,000 est.

 

 

 

Funding Source:

Operating Budget

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Renewal

 

E.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR ELECTRICAL EQUIPMENT AND SUPPLIES.  THIS IS FOR THE SECOND AND FINAL YEAR RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Warehouse

 

Award to:

Desert Electrical Supply Co.

Contract # WH 13-C-0029

 

Summit Electrical Supply Co.

Contract # WH 13-C-0030

 

Triangle Electric Supply Co.

Contract # WH 13-C-0031

 

Wesco Distribution

Contract # WH 13-C-0032

 

Combined Contract Award:

 

 

 

 

 

 

 

 

 

 

 

 

$111,650 est.

 

 

 

Funding Source:

Operating Budget

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Renewal

 

F.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR APPLIANCE PARTS II CONTRACT # WH 14-C-0038.  THIS IS FOR FIRST YEAR RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Warehouse

 

Award to:

First Source Servall

$19,717 est.

 

 

 

Funding Source:

Operating Budget

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Renewal

 

G.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR PLUMBING EQUIPMENT AND SUPPLIES CONTRACT.  THIS IS FOR THE SECOND AND FINAL YEAR RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:              

Department:

Warehouse

 

Award to:

First Source Servall

Contract # WH 13-C-0044

 

Ferre-Max

Contract # WH 13-C-0045

 

Sun City Winnelson

Contract # WH 13-C-0046

 

Combined Contract Award:

 

 

 

 

 

 

 

 

 

$65,752 est.

 

 

 

Funding Source:

Operating Budget

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Renewal

 

H.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR PURCHASE ORDER AWARD.  THIS IS FOR THE SURVEYS FOR RESIDENTS, LANDLORDS AND CONTRACTORS.  THIS CONTRACT WAS PROCURED THROUGH THE TCPN COOPERATIVE PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Executive

 

Award to:

The University of Texas

At El Paso (UTEP)

$44,442

 

 

 

Funding Source:

Operating Budget

 

Procurement Type:

TCPN Cooperative

 

Contract Term:

Project Completion

 

 

REGULAR AGENDA

10.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE TENANT SELECTION PLAN FOR SECTION 8 PROJECT BASED RENTAL ASSISTANCE/LOW-INCOME HOUSING TAX CREDIT PROGRAMS UNDER THE RENTAL ASSISTANCE DEMONSTRATION (RAD) PROGRAM.  (Tabled from last month.)

11.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING REVISIONS TO THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN.  

12.       DISCUSSION AND ACTION REGARDING RESOLUTION TO AUTHORIZE AND SPONSOR THE ORGANIZATION OF ASSET CONSOLIDATION MANAGEMENT ENTERPRISES PFC (“ACME PFC”) AS A TEXAS NONPROFIT PUBLIC FACILITY CORPORATION TO ACT IN FURTHERANCE AND SUPPORT OF THE MISSION AND OPERATIONS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO.

13.       DISCUSSION AND ACTION REGARDING SETTING THE DATE AND TIME FOR A SPECIAL BOARD OF COMMISSIONERS MEETING FOR CONSIDERATION OF RAD-RELATED CONTRACTS.

14.       DISCUSSION AND ACTION TO APPROVE (a) THE CHIEF EXECUTIVE OFFICER’S ANNUAL PERFORMANCE EVALUATION AND (b) DETERMINE THE ANNUAL COMPENSATION ADJUSTMENT/INCENTIVE OF THE CHIEF EXECUTIVE OFFICER PER HIS EMPLOYMENT AGREEMENT.

15.       SECRETARY’S REPORT.

  • RAD UPDATE.
  • HUNT CAPITAL – LOI.
  • ACKNOWLEDGEMENT OF SERVICE TO OUTGOING BOARD MEMBERS.

            CHIEF FINANCIAL OFFICER REPORTS.

  • STATEMENT OF REVENUES/EXPENSES FOR NOVEMBER 2014.
  • STATEMENT OF CHANGES IN NET ASSETS FOR NOVEMBER 2014.

            HACEP NEWS ARTICLES/EVENTS.

16.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY

SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                 PERSONNEL MATTERS

SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)        DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

(b)        DISCUSSION REGARDING THE CEO’S PERFORMANCE EVALUATION AND MERIT PAY AS PER EMPLOYMENT CONTRACT.  (SECTION 551.074)

17.     ADJOURNMENT.

 

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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