Regular Meeting of the HACEP Board of Commissioners

17 December 2014, 5:30pm – 7:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

17 December 2014, 5:30 pm - 7:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT  5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, DECEMBER 17, 2014 COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF A REGULAR BOARD MEETING THAT TOOK PLACE ON NOVEMBER 19, 2014.

8.         DISCUSSION AND ACTION REGARDING RESOLUTION ACCEPTING THE AUDITED FINANCIAL STATEMENTS AND RELATED REPORTS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS FOR FISCAL YEAR ENDING JUNE 30, 2014. 

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR EXECUTIVE SEARCH SERVICES.  THIS IS FOR A SECOND OF THREE YEAR CONTRACT RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                   

Department:

Human Resources

 

Award to:

Waters Consulting Group, Inc.

Contract # HR 13-C-0034

$40,000

 

 

 

 

 

Stephens Associates, LTD

Contract # HR 13-C-0034

$60,000

 

 

 

Funding Source:

COCC

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

Renewal

 

 

B.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR CELLULAR PHONE SERVICES, GALAXY TABLETS SERVICE AND HOT SPOTS CONTRACT # CC 14-C-0015.  THIS IS FOR THE FIRST OF TWO ONE-YEAR RENEWAL OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH A COOPERATIVE PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                      

Department:

Procurement

 

Award to:

Verizon Wireless

$229,587.60

 

 

 

Funding Source:

Operations

 

Procurement Type:

GSA Schedule, GS35F-0119P

 

Contract Term:

Renewal

 

 

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR UFAS ASBESTOS ABATEMENT AND REHABILITATION.  THIS IS FOR THE PAYMENT OF BALANCE DUE OF CHANGE ORDERS AND LIQUIDATED DAMAGES.  THIS CONTRACT WAS PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS.   THE RECOMMENDATION IS AS FOLLOWS:

Department:

Development

 

Award to:

Henock Construction

$43,861

 

 

Contract # TS 13-C-041

Aloysius Ochoa Apartments

 

Contract # TS 13-C-0042

JF Anderson Apartments

 

 

Funding Source:

CFP

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Upon Completion

 

 

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR PEST CONTROL SERVICES CONTRACT # OPS 15-B-0003.  THIS CONTRACT WAS PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:

Department:

Public Housing

 

Award to:

Hirby Pest Control

$143,948 est.

 

 

 

Funding Source:

Operating Budget

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

New

 

 

REGULAR AGENDA

 

10.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE ADOPTION OF HUD’S MODEL LEASE FOR ALL PBRA/LIHTC CONVERTED PROPERTIES UNDER HUD’S RENTAL ASSISTANCE DEMONSTRATION PROGRAM. 

11.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE TENANT SELECTION PLAN FOR ALL PBRA/LIHTC CONVERTED PROPERTIES UNDER HUD’S RENTAL ASSISTANCE DEMONSTRATION PROGRAM. 

12.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE COMMUNITY AND HOUSING RULES FOR ALL PBRA/LIHTC CONVERTED PROPERTIES UNDER HUD’S RENTAL ASSISTANCE DEMONSTRATION PROGRAM.  

13.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE PROJECT BASED WAIT LIST OF THE PUBLIC HOUSING SECTION 9 CONVENTIONAL PROGRAM AS REQUIRED THROUGH HUD’S RENTAL ASSISTANCE DEMONSTRATION PROGRAM.  

14.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS NO SMOKING POLICY OF ALL PROPERTIES CONVERTING TO PBRA/LIHTC UNDER HUD’S RENTAL ASSISTANCE DEMONSTRATION PROGRAM.  

15.       DISCUSSION AND ACTION REGARDING RESOLUTION TO AUTHORIZE AND SPONSOR THE ORGANIZATION OF EP RAD-2 PFC (“EP RAD-2 PFC”) AS A TEXAS NONPROFIT PUBLIC FACILITY CORPORATION TO ACT IN FURTHERANCE AND SUPPORT OF THE MISSION AND OPERATIONS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO. 

16.       DISCUSSION AND ACTION REGARDING RESOLUTION TO AUTHORIZE CREATION OF THREE TEXAS LLC ENTITIES UNDER EP RAD-2 PFC: 

(a).     EP RAD-2 Paisano Green Community, LLC

(b).     EP RAD-2 Montwood Heights 10, LLC

(c).     EP RAD-2 Alamito Place Casitas, LLC

17.       DISCUSSION AND ACTION REGARDING RESOLUTION TO AUTHORIZE AND SPONSOR THE ORGANIZATION OF EP HOUSING OPERATIONS & MANAGEMENT ENTERPRISES PFC (“EP HOME PFC”) AS A NONPROFIT PUBLIC FACILITY CORPORATION TO ACT IN FURTHERANCE AND SUPPORT OF THE MISSION AND OPERATIONS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO. 

18.       DISCUSSION AND ACTION REGARDING JESUS BAQUERA v. HOUSING AUTHORITY OF THE CITY OF EL PASO.   

19.       SECRETARY’S REPORT.

  • RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

  • STATEMENT OF REVENUES/EXPENSES FOR OCTOBER 2014.
  • STATEMENT OF CHANGES IN NET ASSETS FOR OCTOBER 2014.

            HACEP NEWS ARTICLES/EVENTS.

20.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY

SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                 PERSONNEL MATTERS

SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

 

DISCUSSION ON THE FOLLOWING:

 

(a)        DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

 

(b)        DISCUSSION AND UPDATE BY LEGAL COUNSEL REGARDING JESUS BAQUERA v. HOUSING AUTHORITY OF THE CITY OF EL PASO. (SECTION 551.071)

 

21.     ADJOURNMENT.

 

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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