Regular Meeting of the HACEP Board of Commissioners

19 November 2014, 5:30pm – 9:00pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE   HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, NOVEMBER 19, 2014, COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING: 

1. CALL TO ORDER.

2. PLEDGE OF ALLEGIANCE.

3. INVOCATION/MOMENT OF SILENCE.

4. ESTABLISHMENT OF A QUORUM

5. RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6. CITIZENS TO BE HEARD.

7. APPROVAL OF MINUTES OF A REGULAR BOARD MEETING THAT TOOK PLACE ON OCTOBER 22, 2014.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

8. PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR MANAGED INFORMATION TECHNOLOGY SERVICES CONTRACT # IT 14-C-0016.  THIS IS FOR A SECOND OF FIVE POSSIBLE RENEWALS. THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS: 

Department:

I.T

 

Award to:

Miratek Corporation

$537,537.89 est.

Funding Source:

COCC

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

Renewal

 

B. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR BOND COUNSEL CONTRACT # EX 14-C-0047.  THIS IS TO INCREASE CONTRACT AMOUNT FOR ADDITIONAL SERVICES.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR QUALIFICATION (RFQ) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Executive

 

Award to:

Bracewell & Giuliani

$175,000.00 est.

Funding Source:

COCC – RAD 1 Development

 

Procurement Type:

Request for Qualification (RFQ)

 

Contract Term:

Renewal

 

C. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR JANITORIAL EQUIPMENT AND SUPPLIES.  THIS IS FOR A SECOND AND FINAL RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:  

Department:

Warehouse

 

 

Award to:

Zep Manufacturing

$1,513.46 est.

Contract #:   

Award to:                                                

WH 13-C-0023

Southwestern Mill

 

$31,761.08 est.

Contract #:                              

Award to:

Contract #:

Award to:

Contract #:

Funding Source:

WH 13-C-0024  

Laun-Dry-Supply

WH 13-C-0025

Staples Facility Solutions

WH 13-C-0026

COCC

 

$17,467.82 est.

 

$ 1,629.24 est.

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Renewal

 

D. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR FLOORING SUPPLIES. THIS IS FOR A SECOND AND FINAL RENEWAL. THIS CONTRACT WAS PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:

Department:

Warehouse

 

 

Award to:

 

Continental Flooring

 

$74,340.00 est.

Contract #: 

Award to:                                               

WH 13-C-0036

LVR Flooring

WH 13-C-0037

 

$170,809.78 est.                           

Funding Source:

COCC

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Renewal

 

E. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR SWISS RE. THIS IS FOR A SIX MONTH EXTENSION RENEWAL. THIS CONTRACT WAS PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:

Department:

Human Resources

 

Award to:

Swiss Re

$104,382.00 est.

Contract #:                                          

#00-M-0019

                           

Funding Source:

Operating Budget

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Renewal

 

REGULAR AGENDA

9. RESOLUTION AUTHORIZING SELECTION OF AND NEGOTIATIONS FOR A MEMORANDUM OF AGREEMENT (MOA) WITH A LEAD DEVELOPER PARTNER AND ADDITIONAL KEY DEVELOPMENT PARTNERS FOR THE RECONSTRUCTION OF THE SOUTHWESTERN PORTION OF THE TAYS APARTMENT COMPLEX.

10. DISCUSSION AND ACTION REGARDING RESOLUTION FOR WRITING OFF BAD DEBT ACCOUNTS FROM TENANTS ACCOUNTS RECEIVABLE FOR VACATED TENANTS FOR QUARTER ENDING JUNE 30, 2014.

11. DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING SUBMISSION OF HOUSING TAX CREDIT APPLICATIONS BY THE HOUSING AUTHORITY, ITS INSTUMENTALITIES, AFFILIATES AND/OR DEVELOPMENT PARTNERS TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS (TDHCA) FOR FINANCING AND DEVELOPMENT OF AFFORDABLE, LOW-INCOME MULTI-FAMILY HOUSING. 

12. DISCUSSION AND ACTION REGARDING RESOLUTION ADOPTING A RESIDENT RELOCATION INCENTIVE PROGRAM FOR “OVER INCOME” AND/OR “HIGHER INCOME” FAMILIES UNDER SECTION 9 OF THE UNITED STATES HOUSING ACT OF 1937 (PUBLIC HOUSING PROGRAM). 

13. DISCUSSION AND ACTION REGARDING GEORGE GOMEZ v. HOUSING AUTHORITY OF THE CITY OF EL PASO, AAA CASE NO. 70 2014 000 015. 

14. DISCUSSION AND ACTION REGARDING LETICIA MONTELONGO v. HOUSING AUTHORITY OF THE CITY OF EL PASO, AAA CASE NO. 70 2013 000 842. 

15. DISCUSSION AND UPDATE BY LEGAL COUNSEL REGARDING WOODROW BARE v. HOUSING AUTHORITY OF THE CITY OF EL PASO, AAA Case No. 70 460 00140 13 (SECTION 551.071)

16. SECRETARY’S REPORT.

  • RAD UPDATE.
  • SEMAP SCORE.

CHIEF FINANCIAL OFFICER REPORTS.

  • STATEMENT OF REVENUES/EXPENSES FOR SEPTEMBER 2014.
  • STATEMENT OF CHANGES IN NET ASSETS FOR SEPTEMBER 2014.

 HACEP NEWS ARTICLES/EVENTS.

17. THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071 CONSULTATION WITH ATTORNEY

SECTION 551.072 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074 PERSONNEL MATTERS

SECTION 551.076 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a) DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

(b) DISCUSSION AND UPDATE BY LEGAL COUNSEL REGARDING GEORGE GOMEZ v. HOUSING AUTHORITY OF THE CITY OF EL PASO, AAA Case No. 70 20 1400 0015 (SECTION 551.071)

(c) DISCUSSION AND UPDATE BY LEGAL COUNSEL REGARDING LETICIA MONTELONGO v. HOUSING AUTHORITY OF THE CITY OF EL PASO, AAA CASE NO. 70 2013 000 842.  (SECTION 551.071)

(d) DISCUSSION AND UPDATE BY LEGAL COUNSEL REGARDING WOODROW BARE v. HOUSING AUTHORITY OF THE CITY OF EL PASO,  AAA CASE NO. 70 460 00140 13 (SECTION 551.071)

(e) DISCUSSION AND ADVICE OF LEGAL COUNSEL REGARDING RESIDENT RELOCATION PLAN AND INCENTIVES (551.071 OF THE TEXAS GOVERNMENT CODE).

18.     ADJOURNMENT.  

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.   

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS. THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY. 

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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