Regular Meeting of the HACEP Board of Commissioners

28 March 2018, 5:30pm – 6:30pm

5300 East Paisano
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

March 28, 2018 - 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

Take note that a regular meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, March 28, 2018 Commencing at 5:30 p.m.

To Consider and Possibly Act on the Following:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Presentation of the HACEP Public Service Award to Chairman Burt Blacksher by HACEP CEO in recognition of his four years of leadership and dedication to the Housing Authority of the City of El Paso, Texas.

6.         Resident Association Presidents to be heard.

7.         Citizens to be heard.

8.         Approval of minutes of a regular board meeting that took place on February 28, 2018.

B.        Consent Agenda Items

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

9.         Purchasing and construction contract and purchase order awards:

A.    Request that the Contracting Officer be authorized to sign recommendation for contract award for excess workers compensation services contract # HR 18-R-0006. Contract term requested is one (1) year with four (4) one year options.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                                  

Department:  Human Resources  Award to:  USI Southwest, Inc. (Midwest Employers Casualty Company) $60,948 estimated

Funding Source:  COCC

Procurement Type:  Request for proposal

Contract Term:  New

B. Request that the Contracting Officer be authorized to sign recommendation for contract award for vacancy make ready services contract # OPS 18-R-0005. Contract term requested is one (1) year with four (4) one year options.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                                                                                                                                     

Department:  Property Management  Award to:   High Ridge Construction, Inc. & Mirador Enterprises, Inc.  $200,000  combined estimate

Funding Source:   HACEP/EP HOME

Procurement Type:   Request for proposal

Contract Term:   New

C.        Regular Agenda:  Items Considered for Action

10.       Discussion and action regarding resolution approving contract award to High Ridge Construction, Inc. for remodel and renovation of 59 units at Villa Alegre Apartments.

11.       Discussion and action regarding resolution approving and authorizing submission of the Housing Authority of the City of El Paso, Texas’ Annual and Five-Year Plan for FY2018-FY2022.                                                                                                                                           

12.       Discussion and action regarding resolution approving the write-offs of bad debt accounts from tenants’ accounts receivable for vacated tenants – quarter ending December 31, 2017.                                                                    

13.       Discussion and action regarding resolution setting the date and time for the April 2017 regular Board of Commissioners meeting. 

14.       Discussion and action regarding the following lending transactions related to the Villa Alegre Apartments:

            a.         Resolution authorizing repayment of an existing $5.2 million promissory      note to JP Morgan Chase Bank, N.A.

            b.         Resolution authorizing issuance of a new loan to Affordable Housing          Acquisitions, Inc. in the amount of approximately $7 million from   Compass Bank for financing and capital improvement needs.

15.       Discussion and action to approve the registration and use of the HOME brand and logo as the name and brand of the Housing Authority of the City of El Paso and its operations.

16.       Discussion, consideration and action regarding election of officers for the Board of Commissioners of the Housing Authority of the City of El Paso, Texas.  

            (a)       Election of Board Chairperson.

            (b)       Election of Board Vice-Chairperson.  

17.       Discussion and action to authorize the Chief Executive Officer (“CEO”) to execute       up to four (4) options agreements, not to exceed a maximum obligation of $150,000 per option agreement, in order to purchase real estate for use as residential apartments.

D.        Reports

18.       (a) Secretary’s report.

  • RAD update.
  • Strategic goals update.

(b)  Chief Financial Officer reports.

·       Report of revenues/expenses for January 2018.

·       Statement of changes in net assets for January 2018.

(c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)   Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

19.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

             (a)      Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

 

            (b)       Discussion regarding possible real estate acquisitions.  (Section 551.072)

F.         Conclusion of Meeting

20.      Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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