Regular Meeting of the HACEP Board of Commissioners

22 October 2014, 5:30pm – 9:00pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

REGULAR MEETING OF THE BOARD OF COMMISSIONERS 

5300 East Paisano Drive

El Paso, Texas 79905

Meeting Agenda                                                   

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, OCTOBER 22, 2014, COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM

5.         PRESENTATION BY THE FSS HOMEOWNERSHIP PROGRAMS TO CONGRATULATE PARTICIPANTS OF THE PUBLIC        HOUSING AND HOUSING CHOICE VOUCHER PROGRAMS UPON THE PURCHASE OF THEIR NEW HOME.

6.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

7.         CITIZENS TO BE HEARD.

8.         APPROVAL OF MINUTES OF A REGULAR BOARD MEETING THAT TOOK PLACE ON SEPTEMBER 17, 2014.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE  HAS BEEN TAKEN, IF AN  ITEM  HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR INTERNAL HARDWARE SUPPLIES CONTRACT # WH 15-B-0002.  THIS CONTRACT WAS PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:  

Department:

Warehouse

 

Award to:

Hardware Specialties and Glass Independent Hardware, Inc.

Intermountain Lock &

Security Supply

$125,814 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

New

 

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR EXECUTIVE SEARCH SERVICES CONTRACT # EX 13-C-0027.  THIS IS FOR A ONE-YEAR EXTENSION.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Human Resources

 

Award to:

Bob Murray & Associates

$30,000 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

Renewal

 

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR AUTOMOTIVE FLEET INSURANCE CONTRACT # FS 14-C-0019.  THIS IS FOR A ONE YEAR EXTENSION.  THIS CONTRACT WAS PROCURED THROUGH AN INTERLOCAL AGREEMENT.  THE RECOMMENDATION IS AS FOLLOWS:           

Department:

Finance

 

Award to:

Wells Fargo, Inc.

d/b/a USI Southwest

 

$48,622 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

Interlocal Agreement

 

Contract Term:

Renewal

 

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR EXECUTIVE CONSULTING SERVICES CONTRACT # HR 14-C-0027.  THIS IS FOR A ONE-YEAR EXTENSION.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                     

Department:

Human Resources

 

Award to:

The Certus Group, LLC

$50,000 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

Renewal

 

E.         REQUEST  THAT  THE  CONTRACTING  OFFICER  BE  AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR HVAC SUPPLIES.  THIS IS FOR A ONE-YEAR EXTENSION.  THIS CONTRACT WAS PROCURED THROUGH AN INVITATION FOR BID  (IFB) PROCESS.  THE  RECOMMENDATION IS AS FOLLOWS:

Department:

Warehouse

 

Award to:

Cunningham Distributing

Contract # WH 14-C-0021

 

Passage Supply Co.

Contract # WH 14-C-0023

 

First Source Servall

Contract # WH 14-C-0024

 

Morrison Supply Co.

Contract # WH 14-C-0022

$30,000 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

Renewal

 

F.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT   AWARD FOR LEGAL SERVICES CONTRACT # EX 15-R-0002.  THIS CONTRACT WAS PROCURED THROUGH  A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Executive

 

Award to:

Reno & Cavanaugh

Pepper Hamilton LLP

$200,000 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

New

 

G.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT  AWARD FOR MOVING SERVICES CONTRACT # RAD 15-R-0005.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST  FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

RAD

 

Award to:

Coleman American Moving

R.H. Brown & Company

Holiday Moving & Storage

$150,000 est.

 

 

 

Funding Source:

COCC/RAD

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

New

 

 

REGULAR AGENDA

10.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT GRANT APPLICATIONS FOR THE 2014-2015 ANNUAL RENEWAL OF THE VETERAN’S LODGE AND SIESTA GARDENS SHELTER PLUS CARE PROGRAM TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. 

11.       DISCUSSION AND ACTION REGARDING RESOLUTION SETTING THE DATE AND TIME FOR THE NOVEMBER 2014 AND DECEMBER 2014 REGULAR BOARD OF COMMMISSIONERS MEETINGS.

12.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE   ISSUANCE OF MULTIFAMILY REVENUE BONDS WITH RESPECT TO  MULTIFAMILY RESIDENTIAL RENTAL PROJECTS:    AUTHORIZING THE FILING OF APPLICATION FOR ALLOCATION OF PRIVATE ACTIVITY BONDS WITH THE TEXAS BOND REVIEW BOARD; AND AUTHORIZING OTHER             ACTION RELATED THERETO.

13.       SECRETARY’S REPORT.

  • RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

  • STATEMENT OF REVENUES/EXPENSES FOR AUGUST 2014.
  • STATEMENT OF CHANGES IN NET ASSETS FOR AUGUST 2014.

            HACEP NEWS ARTICLES/EVENTS.

14.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY

SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                 PERSONNEL MATTERS

SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)        DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

(b)        DISCUSSION AND UPDATE BY LEGAL COUNSEL REGARDING LETICIA MONTELONGO v. HOUSING AUTHORITY OF THE CITY OF EL PASO.  (SECTION 551.071)

15.     ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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