Regular meeting of the HACEP Board of Commissioners

27 September 2017, 5:30pm – 6:30pm

5300 East Paisano
El Paso, TX 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

September 27, 2017, - 5:30 pm - 6:30 pm

5300 East Paisano, Dr.

El Paso, TX 79905

Meeting Agenda

Take notice that a regular meeting of the HACEP Board of Commissioners will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, September 2, 2017 Commencing at 5:30 p.m.

To consider and possibly act on the following:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Seating of Yadira Beltran as new Resident Commissioner.

5.         Establishment of a quorum.

6.         Resident Association Presidents to be heard.

7.         Citizens to be heard.

8.         Approval of minutes of a special meeting and public hearing that took place on August 15, 2017.

9.         Approval of minutes of a special meeting and public hearing that took place on August 17, 2017.

10.       Approval of minutes of a regular board meeting that took place on August 23, 2017.

B.        Consent Agenda Items

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

11.       Purchasing and construction contract and purchase order awards:                                                                              

A.  Request that the Contracting Officer be authorized to sign extension to contract for predevelopment manager contract # EX 17-C-0010.  This is the first renewal of two.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                 

Department:  Development

Award to:  EJP Consulting, LLC  $214,179 estimated

Funding Source:  Development

Procurement Type:  Request for proposal

Contract Term:  Renewal

B.  Request that the Contracting Officer be authorized to sign extension to contracts for general repairs and handyman repair services.  This is the first renewal of four.  These contracts were procured through the request for proposal (RFP) process.  The recommendation is as follows:                             

Department:  Property Management

Award to:  High Ridge Construction  Contract OPS 17-C-0004A

                 AC Core Construction and  Remodeling LLC  Contract OPS 17-C-0004B

                 $80,000 combined estimate

Funding Source:  Property Management

Procurement Type:   Request for proposal

Contract Term:Renewal

C.  Request that the Contracting Officer be authorized to sign extension to contract for call management services contract # OPS 17-C-0003.  This is the first renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                  

Department:   Property Management

Award to:   Gilson Software Solutions   $94,590 estimated

Funding Source:   Property Management

Procurement Type:   Request for proposal

Contract Term:   Renewal

D.  Request that the Contracting Officer be authorized to sign extension to contract for cellular phone services, tablets, and hotspots contract # CC 14-C-0015.  This is for an additional year extension.  This contract was procured through the Cooperative Contract GSA GS35F-0119 process.  The recommendation is as follows:                                                                                         

Department:   Procurement 

Award to:  Verizon Wireless   $120,000 estimated

Funding Source:  COCC/Property Management

Procurement Type:  GSA Cooperative

Contract Term:  Renewal

E.   Request that the Contracting Officer be authorized to sign extension to contract for office supplies printing and forms contract # CC 13-C-0003.  This is for an additional year extension.  This contract was procured through the TCPN Cooperative R141703 process.  The recommendation is as follows: 

Department:   Finance

Award to:   Office Depot   $80,000 estimated

Funding Source:   COCC/Property Management

Procurement Type:   TCPN Cooperative

Contract Term:   Renewal

F.   Request that the Contracting Officer be authorized to sign extension to contract for title, escrow, and related services contract # EX 16-C-0014.  This is the second renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:   Development

Award to:   WestStar Title   $1,430,000 estimated

Funding Source:   Development

Procurement Type:   Request for proposal

Contract Term:   Renewal

C.        Regular Agenda:  Items Considered for Action

12.       Discussion and action regarding resolution approving contract award for developer services for development of the Blue Flame building.  

13.       Discussion and action regarding resolution approving contract award for developer services for development of Medano Heights and Pellicano Heights apartments.                                                                                         

14.       Discussion and action regarding resolution authorizing the modification of the construction budget and GMP construction agreements with and between Affordable Housing Enterprises and Sundt Construction, Inc. related to the redevelopment of the Father Pinto high-rise community (the “Project”) and utilization of owner’s contingency funds for the project.                 

15.       Discussion and action regarding resolution approving contract modification number three and budget increase for architectural services contract (RAD 16-C-0004) with Wright and Dalbin Architects, Inc. for RAD low-rise renovation projects.                                                                                                   

16.       Discussion and action regarding resolution approving contract modification number eleven and budget increase for architectural services contract (RAD 16-C-0005) with Wright and Dalbin Architects, Inc. for RAD high-rise renovation projects.                                                                                                                                                             

17.       Discussion and action regarding resolution ratifying the submission of a grant application to the Department of Housing and Urban Development for the FY2017 Family Self-Sufficiency (FSS) program.                                                                                                                                                                                   

18.       Discussion and action regarding resolution authorizing the Chief Executive Officer to submit grant applications for the 2017-2018 annual renewal of the Veteran’s Lodge and Siesta Gardens Shelter Plus Care program to the Department of Housing and Urban Development.    

19.       Discussion and action regarding resolution authorizing the granting of an easement to the City of El Paso for the TxDOT Loop 375 Border Highway West Extension Project.   

20.       Discussion and action regarding resolution approving issuance by Alamito Public Facilities Corporation of the Alamito Public Facilities Corporation multifamily housing revenue note (HACEP RAD Conversion program (Commissioners’ Corner Apartments) project) series 2017; and containing other provisions relating to the subject.                                                                                                 

21.       Discussion and action regarding resolution approving issuance by Alamito Public Facilities Corporation of the Alamito Public Facilities Corporation multifamily housing revenue bonds (HACEP RAD Conversion Program (Chelsea Plaza Apartments) project) series 2017; and containing other provisions relating to the subject.                                                                                              

22.       Discussion and action regarding resolution authorizing the Housing Authority of the City of El Paso, Texas (the “Authority”) to take such actions necessary or convenient to facilitate the development and rehabilitation of the Chelsea Apartments (the “Project”).                                                                 

23.       Discussion and action regarding resolution adopting amended and restated bylaws of the Housing Authority of the City of El Paso.                            

24.       Discussion and action regarding resolution approving settlement of Public Utility Commission Docket No. 46831, El Paso Electric Company proposed rate change. 

D.        Reports

25.       (a) Secretary’s report.

  • RAD update.

(b)  Chief Financial Officer reports.

·       Statement of revenues/expenses for June 2017.

·       Statement of changes in net assets for June 2017.

(c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)   Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

26.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)      Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

(b)       Advice of counsel and discussion regarding possible settlement in the El Paso Electric Company proposed rate change.  (Section 551.071)

F.         Conclusion of Meeting

27.      Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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