Regular Meeting of the HACEP Board of Commissioners

29 March 2017, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners 

Wednesday, March 29, 2017, 5:30 PM - 6:30 PM

5300 East Paisano Drive

El Paso, TX 79905

MEETING AGENDA

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, MARCH 29, 2017, COMMENCING AT 5:30 PM

TO CONSIDER AND ACT ON THE FOLLOWING:

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Resident Association Presidents to be heard.

6.         Citizens to be heard.

7.         Approval of minutes of the annual board meeting that took place on February 22, 2017.

B.        Consent Agenda Items

            Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

8.         Purchasing and construction contract and purchase order awards:

a.      Request that the Contracting Officer be authorized to sign extension to contract for vacancy make ready services.  This is the second renewal of two.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:        

Department:  Property Management

Award to:   High Ridge Construction,  Contract OPS 15-C-0026

                  MFH Environmental Corp., Contract OPS 15-C-0027

Combined Estimate:  $112,000

Funding Source:   Development

Procurement Type:   Request for Proposal

Contract Term:  Renewal

b.     Request that the Contracting Officer be authorized to sign extension to contract  for excess workers compensation Contract # HR 15-C-0024.  This is the second renewal of two.  This contract was procured through the Request for Proposal (RFP) process.  The recommendation is as follows:   

Department:   Human Resources

Award to:   USI Insurance Services LLC,    $61,109 Estimated

Funding Source:  COCC

Procurement Type:   Request for Proposal

Contract Term:   Renewal

c.    Request that the Contracting Officer be authorized to sign extension to contract for Developing Consulting Services Contract # TS 15-C-0022.  This is the second renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:  

Department:   Development

Award to:   Tag Associates, Inc.    $350,000 Estimated

Funding Source:   Development

Procurement Type:   Request for Proposal

Contract Term:   Renewal

d.     Request that the Contracting Officer be authorized to sign recommendation for purchase order award for Microsoft Enterprise Licenses contract # DIR-SDD-2503.  The pricing offered by SHI is valid for a one (1) year period.  This contract was procured through the State of Texas Cooperative process.  The recommendation is as follows: 

Department:   Procurement

Award to:   SHI Government Solutions   $70,697 Estimated

Funding Source:   COCC

Procurement Type:   State of Texas Cooperative

Contract Term:   New

e.     Rescind the authorization of the Contracting Officer to sign an extension to contact for Property Management and Consulting Services Contract # OPS 16-C-0033, and return balance in the FY 2016 contract in order to close the FY 2016 expenditures.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:   Property Management

Award to:   Du & Associates   $410,306 Estimated

Funding Source:   Property Management

Procurement Type:   Request for Proposal

Contract Term:  Renewal                    

C.        Regular Agenda:  Items Considered for Action

9.         Discussion and action regarding resolution approving and authorizing submission of the Housing Authority of the City of El Paso, Texas’ Annual and Five-Year plans for FY 2017 – 2021. 

10.       Discussion and action regarding resolution authorizing the Chief Executive Officer to enter into an agreement with the University of Texas at El Paso for the Annual Youth Career Exploration Hot Summer Youth Conference. 

11.       Discussion and action regarding resolution authorizing an extension to the substantial completion date to the GMP construction agreements with and between Affordable Housing Enterprises and Sundt Construction, Inc. related to the redevelopment of the Father Pinto high-rise community (the “Project”). 

12.       Discussion and action regarding resolution authorizing Resident Commissioner Elizabeth Navarro to serve the remaining portion of her designated term as Resident Commissioner. 

13.       Discussion and action regarding resolution of pending legal disputes and conclusion of business relationship and transactions between the Housing Authority of the City of El Paso (and its affiliated persons/entities) and Investment Builders, Inc. (and its affiliated persons/entities). 

D.        Reports

14.       (a) Secretary’s report.

RAD update.

(b)  Chief Financial Officer reports.

·       Statement of revenues/expenses for January 2017.

·       Statement of changes in net assets for January 2017.

(c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)   Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

15.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)      Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

(b)       Deliberations and discussion with legal counsel regarding possible resolution of pending legal disputes and conclusion of business relationship and transactions between the Housing Authority of the City of El Paso (and its affiliated persons/entities) and Investment Builders, Inc. (and its affiliated persons/entities).  (Section 551.071)

F.         Conclusion of Meeting

16.      Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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