Regular Meeting of the HACEP Board of Commissioners

17 September 2014, 5:30pm – 8:30pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

PUBLIC NOTICE OF A REGULAR BOARD MEETING

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, SEPTEMBER 17, 2014 COMMENCING AT 5:30 P.M. 

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF A REGULAR BOARD MEETING THAT TOOK PLACE ON AUGUST 27, 2014.

8.         APPROVAL OF MINUTES OF A PUBLIC HEARING THAT TOOK PLACE ON AUGUST 27, 2014.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE  HAS BEEN TAKEN, IF AN  ITEM  HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR INTERNAL MANAGEMENT REVIEW SERVICES CONTRACT # FS 13-C-0016.  THIS IS FOR A ONE YEAR EXTENSION.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:  

Department:

Executive

 

Award to:

Bronner Group LLC

$30,000 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

Renewal

 

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR PURCHASE ORDER AWARD FOR SHORETEL SUPPORT SERVICES, ON-SITE ASSISTANCE FOR CENTRAL AND ALL REMOTE SITES, AND SHORETEL ENTERPRISE SUPPORT FOR THREE YEARS – NO PHONES REGION 19 CONTRACT NO. 14-699.  THIS CONTRACT WAS PROCURED THROUGH THE STATE OF TEXAS REGION 19 ESC PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Information Technology

 

Award to:

Decision Tree Technologies

$28,825 est.

Based on a

3 year contract

 

 

 

Funding Source:

COCC

 

Procurement Type:

Region 19 ESC

Contract No. 14-699

 

Contract Term:

Upon Completion

 

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR OFFICE SUPPLIES, TONER, PRINTING OF FORMS TCPN CONTRACT NO. R5023.  THIS IS FOR A ONE YEAR EXTENSION.  THIS CONTRACT WAS PROCURED THROUGH THE TCPN PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                    

Department:

HACEP wide

 

Award to:

Office Depot

$100,000 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

TCPN Contract No. R5023

 

Contract Term:

Renewal

 

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR CONTRACT # EX 14-R-0015 FOR FINANCIAL CONSULTANT SERVICES FOR RENTAL ASSISTANCE DEMONSRATION (RAD) PROGRAM.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                       

Department:

Finance

 

Award to:

EJP Consulting Inc.

$140,000 est.

 

Deval, LLC

combined

 

 

 

Funding Source:

RAD/Project Financing

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

New

 

REGULAR AGENDA

10.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING ADOPTION OF REVISED FLAT RENT SCHEDULE. 

11.       DISCUSSION AND ACTION TO APPROVE INTERLOCAL COOPERATION AGREEMENTS WITH THE FOLLOWING JURISDICTIONS FOR THE PURPOSES OF ACQUIRING AN INTEREST IN AND OPERATING A LOW INCOME HOUSING TAX CREDIT (LIHTC) OR HOME PROGRAM FUNDED RESIDENTIAL DEVELOPMENT WITHIN TERRITORIAL JURISDICTIONS IN EL PASO COUNTY, TEXAS YET OUTSIDE THE LIMITS OF THE CITY OF EL PASO, TEXAS.

  1. Town of Anthony, Texas
  2. Anthony Housing Authority (Anthony, Texas)
  3. El Paso County, Texas
  4. El Paso County Housing Authority (El Paso County, Texas)
  5. Town of Horizon City, Texas
  6. City of Socorro, Texas
  7. Town of Clint, Texas

12.       DISCUSSION AND ACTION TO APPROVE THE PURCHASE AND SALES AGREEMENTS AND THE CLOSING ON THE ACQUISITION OF PARTNERSHIP INTERESTS AND OTHER INTERESTS IN THE 25 LOW INCOME HOUSING TAX CREDIT (LIHTC) AND HOME PROGRAM FUNDED RESIDENTIAL DEVELOPMENTS LISTED BELOW TO BE ACQUIRED FROM INVESTMENT BUILDERS, INC. AND OR ITS AFFILIATES, AND TO AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO EXECUTE ANY DOCUMENTS AND AGREEMENTS TO EFFECTUATE THE PURCHASE OF SUCH LIHTC PARTNERSHIP INTERESTS.

Development Name

Address and Location

Number of Units

Mountain Heights

3575 Lincoln Ave. El Paso, Texas 79930

31

Mission Pass

633 Dindinger Rd. Socorro, Texas 79927

36

Desert Breeze

14700 Cactus View Ct. El Paso, Texas 79928

36

NCDO I

5250 Wren Ave. El Paso, TX 79924

32

NCDO II

5250 Wren Ave. El Paso, TX 79924

16

Western Whirlwind

131 E Lake Dr. Horizon City, Texas 79928

36

Desert Villas

173 Coronado Rd El Paso, Texas 79915

94

Painted Desert

12682 Rio Negro Dr. Clint, Texas 79836

20

Notredame Hills

598 Peyton Horizon, Texas 79928

8

Patriot Hills

5725 Fairbanks Dr. El Paso, Texas 79924

22

Prado I

151 S Prado Rd El Paso, Texas 79907

64

Prado II

151 S Prado Rd El Paso, Texas 79907

16

Hillside Senior

770 Resler Drive El Paso, Texas 79912

25

Santa Lucia

596 Giles Rd. El Paso, Texas 79915

36

Tierra Socorro

560 Three Missions Dr. Socorro, Texas 79927

64

Whispering Sand

500 Omar St. Anthony, Texas 79821

36

Western Sunshine Pass

1421 Geronimo Dr. El Paso, Texas 79925

36

Cactus Rose

225 Poplar St. Anthony, Texas 79821

26

Mission Del Valle

621 Dindinger Rd. Socorro, Texas 79927

16

Arrowhead Place

5051 Trojan Dr. El Paso, Texas 79924

24

Spanish Creek 

610 Lee Trevino Dr. El Paso, Texas 79907

136

Woodchase Senior

8410 & 8411 Tigris Dr. El Paso, Texas 79907

128

Fonseca

627 Fonseca Dr. El Paso, Texas 79905

14

Geronimo Trail Townhomes

1404 Geronimo Dr. El Paso, Texas 79925

22

Canyon Square

8622 N Loop Dr.  El Paso, TX 79907

104

TOTAL  UNITS

 

1,078

13.       SECRETARY’S REPORT.

  • RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

  • STATEMENT OF REVENUES/EXPENSES FOR JUNE 2014.
  • STATEMENT OF CHANGES IN NET ASSETS FOR JUNE 2014.

            HACEP NEWS ARTICLES/EVENTS.

14.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY

SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                 PERSONNEL MATTERS

SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)  DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

15.     ADJOURNMENT.

 

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING. SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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