Regular Meeting of the HACEP Board of Commissioners

21 December 2016, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

PUBLIC NOTICE OF A REGULAR BOARD MEETING

A regular meeting of the Board of Commissioners of The Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, December 21, 2016 Commencing at 5:30 p.m.

MEETING AGENDA

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Presentation by the FSS Homeownership Program recognizing participants of the program upon the purchase of their home.

6.        Recognition of Housing Choice Voucher staff for achieving high performer status for the seventh consecutive year.

7.        Resident Association Presidents to be heard.

8.       Citizens to be heard.

9.       Approval of minutes of regular board meeting that took place on November 30, 2016.

B.        Consent Agenda Items

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

10.      Purchasing and construction contract and purchase order awards:

A.       Request that the Contracting Officer be authorized to sign extension to contract for pest control services contract # OPS 15-C-0018.  This is the second renewal of two.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:  Property Management

Award to:  Hirby Pest Control    $73,328 Estimated

Funding Source:   COCC

Procurement Type:  Request for Proposal

Contract Term:  Renewal

B.        Request that the Contracting Officer be authorized to sign extension to contract for continuation of services for architect development of drawings and specifications for renovation of multiple housing communities contract # RAD 16-C-0019.  This is the first renewal of four.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:  RAD

Award to:  RPGA Design Group, Inc.   $356,777 Estimated

Funding Source:  Development

Procurement Type:  Request for Proposal

Contract Term:  Renewal

C.        Regular Agenda:  Items Considered for Action

11.       Discussion and action regarding resolution requesting that the Contracting Officer be authorized to sign recommendation for contract award for Enterprise Resource Planning (ERP) services contract # IT 16-R-0021.  Contract term is 24 months with three (3) one year options to renew.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:

Department:  Information Technology

Award to:  Yardi Systems, Inc.   $872,341 Estimated

Funding Source:  COCC, EPHOME & HCV

Procurement Type:  Request for Proposal

Contract Term:  New

12.       Discussion and action regarding resolution approving revisions to the Housing Choice Voucher Administrative Plan.     

13.       Discussion and action regarding resolution approving contract modification to guaranteed maximum price contract (TS 14-C-0052) between Affordable Housing Enterprises and El Paso RAD 1, LTD for RAD Tranche 1 properties.

14.       Discussion and action regarding resolution authorizing the Chief Executive Officer to submit a grant application to the Paso del Norte Health Foundation.

15.       Discussion and action regarding resolution authorizing the Housing Authority of the City of El Paso (the “Authority”) to take such actions necessary or convenient to facilitate the development and rehabilitation and construction of the Chelsea Apartments (the “Project”).

16.       Discussion and action regarding amended and restated resolution approving issuance by Alamito Public Facilities Corporation of the Alamito Public Facilities Corporation Multifamily Housing Revenue Note, Series 2017 (HACEP RAD Conversion Program Phase IIIA (Rio Grande Three) project); and containing other provisions relating to the subject.

17.       Discussion and action regarding the litigation matter of Lucy Carrasco v. Housing Authority of the City of El Paso. 

18.       Discussion and action regarding resolution authorizing the Chief Executive Officer to negotiate and execute additional option agreements to purchase real estate for use as residential housing or related development projects and apply for tax credits and/or other appropriate financing for such projects.

D.        Reports

19.       (a) Secretary’s report.

            RAD update

(b)  Chief Financial Officer reports.

·       Statement of revenues/expenses for October 2016.

·       Statement of changes in net assets for October 2016.

(c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)   Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

20.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

a.  Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

b.  Discussion and advice of counsel regarding the litigation matter of Lucy Carrasco v. Housing Authority of the City of El Paso.  (Section 551.071)

c.  Discussion regarding acquisition of properties for development of affordable housing in El Paso, Texas including properties for possible CY 17 low income housing tax credit and/or historic tax credit applications.  (Section 551.072)

F.         Conclusion of Meeting

21.      Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

 

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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