Regular Meeting of the HACEP Board of Commissioners

30 November 2016, 5:30pm – 6:30pm

5300 E. Paisano
El Paso , Texas 79905

Meeting Agenda

REGULAR MEETING OF THE HACEP BOARD OF COMMISSIONERS  

November 30, 2016

5:30 p.m. to 6:30 p.m.

MEETING AGENDA

A.        Preliminary Items

1.        Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Resident Association Presidents to be heard.

6.         Citizens to be heard.

7.         Approval of minutes of regular board meeting that took place on October 26, 2016.

B.        Consent Agenda Items

          Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners. When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time. The Board may reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record.

8.        Purchasing and construction contract and purchase order awards:

A.        Request that the Contracting Officer be authorized to sign extension to contract for managed information technology services contract # IT 4-C-0016. This is the third renewal of four. This contract was procured through the request for proposal (RFP) process.

The recommendation is as follows:

Department:     Information Technology

Award to:          Miratek Corporation        $492,003 Estimated

Funding Source:       COCC

Procurement Type:      Request for Proposal

Contract Term:    Renewal

B.            Request that the Contracting Officer be authorized to sign City of El Paso Interlocal Agreement Contract No. 2014-050, HACEP MOU 11-M-0008 for fuel services. This contract was procured through an interlocal agreement process with the City of El Paso. The recommendation is as follows:

Department:      Procurement

Award to:           Western Refining Wholesale, Inc.     $83,520 Estimated

Funding Source:   COCC

Procurement Type:  Interlocal Agreement

Contract Term:  12 months

C. Request that the Contracting Officer be authorized to sign extension to contract for Tax Credit Application Services Contract # EX 14-C-0028. This is the second renewal of three. This contract was procured through the request for proposal (RFP) process. The recommendation is as follows:

Department:     Executive

Award to:         S. Anderson Consulting, LLC   $420,000 Estimated

Funding Source:   Development

Procurement Type:    Request for Proposal

Contract Term:     Renewal

D. Request that the Contracting Officer be authorized to sign extension to contract for Executive Search Services Contracts # HR 16-C-0017 and HR 16-C-0018. This is the first renewal of four. This contract was procured through the request for proposal (RFP) process. The recommendation is as follows:

Department:      Human Resources

Award to:          S. Renee Narloch and Associates   Contract # HR 16-C-0017     $60,000 Estimated

                         Stephens Associates   Contract # HR 16-C-0018     $60,000 Estimated

Funding Source:    COCC

Procurement Type:   Request for Proposal

Contract Term:          Renewal

C.        Regular Agenda: Items Considered for Action

9.         Discussion and action regarding resolution authorizing increase to the construction budget and GMP construction agreements with and between Affordable Housing Enterprises and Sundt Construction, Inc. related to the redevelopment of the Father Pinto project (high rise).

10.      Discussion and action regarding resolution to award developer services contracts in response to RFP RAD 17-R-0011 for development of the following projects as part of Tranche 3 of the RAD conversion:

(a)      Project #3: Cramer, Guillen, Kathy White, Martin Luther King, and Pooley communities;

(b)      Project #4: 195 Scattered Sites Single Family Homes, Eisenhower (Phase 3), Roosevelt, and Robinson communities; and

(c)      Project #5: Sun Plaza, Tays-North, and Sherman Plaza-South communities;

(d)      Project #6: Machuca, DeWetter, Valle Verde, and Sandoval communities.

11.      Discussion and action to extend option to purchase and/or modification of the purchase terms of the "Rich Beem/Montana" property in support of the EP SGC, LP (Gonzalez Apartments) affordable housing residential apartment development project. The property consists of approximately 9.02 acres of undeveloped real property.Project #6: Machuca, DeWetter, Valle Verde, and Sandoval communities.

12.      Discussion and action to extend option to purchase and/or modification of the purchase terms of the "Montana" property in support of the EP Commissioners’ Corner, LP affordable housing residential apartment development project and authorize any and all agreements or action necessary in support of the forgoing real estate purchase. The property consists of approximately 11.10 acres of undeveloped real property.

13.      Discussion and action regarding resolution appointing Hanna Sarah as the Board of Commissioners’ appointee to the Board of Trustees of the Housing Authority of the City of El Paso Employees’ Pension Plan and Trust.

14.      Discussion and action regarding resolution authorizing actions with regard to the development of the EP Sandoval Three, LP RAD conversion property (the "Project") to wit: (a) negotiate and execute letters of intent with development partners; and (b) such other a

15.      Discussion and action regarding amended and restated resolution approving issuance by Alamito Public Facilities Corporation of the Alamito Public Facilities Corporation Multifamily Housing revenue note, series 2016A (HACEP RAD Conversion Program Phase IIIB Father Pinto Apartments Project) and the Alamito Public Facilities Corporation Multifamily Housing revenue note, series 2016B (HACEP RAD Conversion Program Phase IIIB Father Pinto Apartments Project); and containing other provisions relating to the subject.

16.       Discussion and action regarding resolution authorizing submission of housing tax credit applications to the Texas Department of Housing and Community Affairs, applications for historical tax credits or other forms of grants, loans or public debt for the CY 17 financing development or re-development of affordable housing in El Paso, Texas.

17.       Discussion and action regarding resolution to approve interlocal and/or other appropriate agreement(s) to secure site control and/or acquire property(ies) for possible development into affordable housing.

D.        Reports

18.       (a) Secretary’s report.

              RAD update.

(b)       Chief Financial Officer reports.

        Statement of revenues/expenses for September 2016.

        Statement of changes in net assets for September 2016.

(c)       Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)       Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

19.      Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session. No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

(a)        Discussion and update by legal counsel on pending litigation matters. (Section 551.071)

(b)        Discussion regarding acquisition of properties for development of affordable housing in El Paso, Texas, including properties for possible CY 17 low income housing tax credit and/or historic tax credit applications. (Section 551.072)

F.         Conclusion of Meeting

20.        Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300  EAST PAISANO  DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS. THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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