Regular Meeting of the HACEP Board of Commissioners

26 October 2016, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

October 26, 2016, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

A regular meeting of the Board of Commissioners of The Housing Authority of the City of El Paso (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, October 26, 2016 Commencing at 5:30 p.m.

MEETING AGENDA

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Establishment of a quorum.

5.         Resident Association Presidents to be heard.

6.         Citizens to be heard.

7.         Approval of minutes of regular board meeting that took place on September 28, 2016.

B.        Consent Agenda Items

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

8.         Purchasing and construction contract and purchase order awards:

A.         Request that the Contracting Officer be authorized to sign renewal for contract # 498-  15 Adaptive Planning Budget software.  This is the second year renewal of three.  This contract was procured through the TASB BuyBoard® Cooperative process.  The recommendation is as follows:

Department:   Finance

Award to:  SHI Government Solutions    $54,815 Estimated

Funding Source:   HACEP 

Procurement Type:   TASB BuyBoard® Cooperative

Contract Term:   Renewal

C.        Regular Agenda:  Items Considered for Action

9.         Discussion and action regarding resolution authorizing the Contracting Officer to sign recommendation for contract award for guaranteed maximum price (GMP) contract for Chelsea renovations contract # RAD 16-R-0012. Contract term requested is until project completion.  This contract was procured through the request for proposal (RFP) process. 

10.       Discussion and action regarding resolution authorizing the Contracting Officer to sign recommendation for contract award for guaranteed maximum price (GMP) contract for Sherman renovations contract # RAD 16-R-0013.  Contract term requested is until project completion.  This contract was procured through the request for proposal (RFP) process. 

11.       Discussion and action regarding resolution authorizing the Contracting Officer to sign recommendation for contract award for guaranteed maximum price (GMP) contract for Westfall renovations contract # RAD 16-R-0013.  Contract term requested is until project completion.  This contract was procured through the request for proposal (RFP) process. 

12.       Discussion and action regarding resolution approving contract modification to guaranteed maximum price contract (TS 14-C-0052) between Affordable Housing Enterprises (AHE) and EP RAD 1, LTD for RAD Tranche 1 properties. 

13.       Discussion and action regarding resolution approving the writing off of bad debt accounts from tenants’ accounts receivable for vacated tenants – quarter ending June 30, 2016. 

14.       Discussion and action regarding resolution setting the date and time for the November and December 2016 regular Board of Commissioners meetings.  

D.        Reports

15.       (a) Secretary’s report.

                  RAD update.

            (b)  Chief Financial Officer reports.   

                  Statement of revenues/expenses for July/August 2016.

                  Statement of changes in net assets for July/August 2016.

           (c)  Public Information Update: HACEP news articles/events.

E.        Executive (Closed) Session

16.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

E.        Conclusion of Meeting

17.      Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

Upcoming Events

More Events

Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

Full List of Contacts