Regular Meeting of the HACEP Board of Commissioners

24 August 2016, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

August 24, 2016, 5:30 pm - 9:00 pm

5300 East Paisano Drive

El Paso, Texas

Meeting Agenda 

                                     

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT         5300 EAST PAISANO, EL PASO, TEXAS WEdNESDAY, AUGUST 24, 2016                        COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.        APPROVAL OF MINUTES OF SPECIAL BOARD MEETING THAT TOOK PLACE ON JULY 25, 2016.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

8.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR PROFESSIONAL AUDITING SERVICES CONTRACT # FS 17-R-0001.  CONTRACT TERM REQUESTED IS ONE YEAR WITH FOUR (4) ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                              

Department:  Finance 

Award to:  Novogradac & Company     $89,800 Estimated

Funding Source:  COCC

Procurement Type:  Request for Proposal

Contract Term:  New

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR FRONT LOADER AND ROLL-OFF WASTE COLLECTION SERVICES CONTRACT # OPS 17-R-0002.  CONTRACT TERM REQUESTED IS ONE YEAR WITH FOUR (4) ONE YEAR OPTIONS.  THIS WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.   THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Property Management

Award to:     El Paso Disposal      $386,283 Estimated

Funding Source:   COCC

Procurement Type:   Request for Proposal (RFP)

Contract Term:  New

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR LEGAL SERVICES.  THIS IS THE SECOND RENEWAL OF FOUR.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:    

Department:   Executive

Award to:   Reno & Cavanaugh  Contract # EX 15-C-0013

                  Pepper Hamilton LLP   Contract # EX 15-C-0014   $400,000 Combined Estimate

Funding Source:   Development

Procurement Type:  Request for Proposal (RFP)

Contract Term:   Renewal

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR TITLE, ESCROW, AND RELATED SERVICES CONTRACT # EX 16-C-0014.  THIS IS THE FIRST RENEWAL OF FOUR.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:   Development

Award to:  Rio Bravo Title   $1,000,000 Estimated

Funding Source:   Development

Procurement Type:   Request for Proposal (RFP)

Contract Term:   Renewal

REGULAR AGENDA

9.         DISCUSSION AND ACTION REGARDING RESOLUTION REQUESTING THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR ENTERPRISE RESOURCE PLANNING (ERP).  

10.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT A GRANT APPLICATION TO THE U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE ROSS FOR EDUCATION GRANT FUNDING. 

11.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT GRANT APPLICATIONS FOR THE 2016-2017 ANNUAL RENEWAL OF THE VETERAN’S LODGE AND SIESTA GARDENS PROGRAMS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.   

12.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION.     

13.       DISCUSSION AND ACTION REGARDING RESOLUTION FOR WRITING OFF BAD DEBT ACCOUNTS FROM TENANTS ACCOUNTS RECEIVABLE FOR VACATED TENANTS – QUARTER ENDING MARCH 31, 2016. 

14.       DISCUSSION AND ACTION REGARDING RESOLUTION TO APPROVE AN INCREASE TO THE GAP FINANCING LOAN FOR EL PASO RAD IB LTD (BAINES AND MOREHEAD) RAD CONVERSION PROJECT. 

15.       DISCUSSION AND ACTION REGARDING RESOLUTION TO APPROVE THE ESTABLISHMENT OF A FLEXIBLE SPENDING ACCOUNT FOR EMPLOYEE HEALTHCARE INSURANCE.

16.       SECRETARY’S REPORT.

RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

STATEMENT OF REVENUES/EXPENSES FOR JUNE 2016.
STATEMENT OF CHANGES IN NET ASSETS FOR JUNE 2016.

            HACEP NEWS ARTICLES/EVENTS.

   17.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE             SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER             PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076           TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)        DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

18.      ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

“PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.”

“PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.”

Upcoming Events

More Events

Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

Full List of Contacts