Regular Meeting of the HACEP Board of Commissioners

22 June 2016, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

22 June 2016, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, JUNE 22, 2016  COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK             PLACE ON MAY 25, 2016.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

8.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR GROUNDS MAINTENANCE SERVICES CONTRACT # OPS 16-R-0018.  CONTRACT TERM REQUESTED IS ONE YEAR WITH FOUR (4) ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                 

Department:  Property Management

Award to:  MG Evergreen, LLC   $83,664  Estimated per year

Funding Source:  Operations

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR SEEKING LANDLORDS FOR LEASED HOUSING SERVICES CONTRACT # RAD 16-B-0003.  CONTRACT TERM REQUESTED IS ONE YEAR WITH THREE (3) ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:   

Department:  RAD

Award to:  Tropicana Properties, Extended Stay America, and APMC Real Estate Inc.

                 $750,000  Combined Estimate

Funding Source:  RAD

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR RAD PROJECT MANAGEMENT SERVICES CONTRACT # RAD 15-C-0002.  THIS IS THE SECOND RENEWAL OF FOUR.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Procurement

Award to:  ECM International  $350,000 Estimated

Funding Source:   COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

REGULAR AGENDA

9.         PRESENTATION, DISCUSSION, AND ACTION ON BUDGETS FOR THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS FOR FISCAL YEAR ENDING JUNE 30, 2017. 

        (a) RESOLUTION APPROVING BUDGETS FOR THE PUBLIC HOUSING OPERATING AMPS AND COCC.

        (b) RESOLUTION APPROVING BUDGETS FOR THE HOUSING CHOICE VOUCHER OPERATING PROGRAM, TIO COOPER (FARM LABOR PROGRAM), CHAI MANOR, SIESTA GARDENS (SHELTER PLUS PROGRAM), AND OTHER ACTIVITIES.

        (c) RESOLUTION APPROVING BUDGET FOR THE SECTION 8 NEW CONSTRUCTION PROGRAM.

10.       DISCUSSION AND ACTION REGARDING RESOLUTION TO APPROVE EXTENSION AND/OR AMENDMENT OF THE MEMORANDUM OF UNDERSTANDING WITH EMERGENCE HEALTHCARE NETWORK REGARDING COLLABORATION WITH THE SHELTER-PLUS GRANT AND MANAGEMENT OF THE SIESTA GARDENS APARTMENTS. 

11.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO TRANSFER RESERVE FUNDS TO PAISANO HOUSING REDEVELOPMENT CORPORATION IN SUPPORT OF RAD CONVERSION EXPENDITURES. 

12.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO PROCEED WITH THE SALAZAR PARK 2016 9% LOW INCOME HOUSING TAX CREDIT PROJECT AND AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO TAKE ALL ACTIONS AND EXECUTE ALL CONTRACTS REQUIRED.  THIS AUTHORIZATION WILL BE CONTINGENT ON RECEIVING AN AWARD OF TAX CREDITS FROM TDHCA ANTICIPATED JULY 2016. 

13.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO PROCEED WITH THE GONZALEZ APARTMENTS 2016 9% LOW INCOME HOUSING TAX CREDIT PROJECT AND AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO TAKE ALL ACTIONS AND EXECUTE ALL CONTRACTS REQUIRED.  THIS AUTHORIZATION WILL BE CONTINGENT ON RECEIVING AN AWARD OF TAX CREDITS FROM TDHCA ANTICIPATED JULY 2016.

14.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING ACQUISITION OF MONTANA PROPERTY – 11.1 ACRES OF UNDEVELOPED PROPERTY IN EAST EL PASO WHICH IS DEVELOPABLE FOR HOUSING.

15.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING ACQUISITION OF RICH BEEM PROPERTY – APPROXIMATELY 9 ACRES OF UNDEVELOPED PROPERTY IN NORTHEAST EL PASO.   

16.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING CONTRACT MODIFICATION TO GMP CONSTRUCTION CONTRACT (RAD 16-R-0012) BETWEEN AFFORDABLE HOUSING ENTERPRISES AND SUNDT CONSTRUCTION INC. FOR FATHER PINTO PROJECT (HIGH RISE).

17.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING AWARD FOR CONSTRUCTION CONTRACT BETWEEN AFFORDABLE HOUSING ENTERPRISES AND AZTEC CONSTRUCTION, INC. FOR “RIO GRANDE THREE” PROJECT (RIO GRANDE, WILLIAMS AND GRAHAM COMMUNITIES).

18.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING SETTLEMENT OF IRASEMA GONZALEZ v. HOUSING AUTHORITY OF THE CITY OF EL PASO, EEOC CHARGE NO. 453-2014-00324.

19.       SECRETARY’S REPORT.

                       RAD UPDATE.
                       STRATEGIC PLAN UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

                       STATEMENT OF REVENUES/EXPENSES FOR APRIL 2016.
                       STATEMENT OF CHANGES IN NET ASSETS FOR APRIL 2016.

            HACEP NEWS ARTICLES/EVENTS.

20.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE             SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER             PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076           TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)  DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

(b)  DISCUSSION REGARDING ACQUISITION OF REAL PROPERTY.  (SECTION 551.072)

(c)  DISCUSSION REGARDING IRASEMA GONZALEZ v. HOUSING AUTHORITY OF THE CITY OF EL PASO, EEOC CHARGE NO. 453-2014-00324.  (SECTION 551.071)

21.      ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

“PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.”

“PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.”

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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