Regular Meeting of the HACEP Board of Commissioners

25 May 2016, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

25 May 2016, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda                                    

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT         5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, MAY 25, 2016                           COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK             PLACE ON APRIL 27, 2016.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

8.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR HUMAN RESOURCES AND PAYROLL SERVICES CONTRACT # FS 13-C-0060.  THIS IS FOR A TWELVE MONTH EXTENSION.  THIS CONTRACT WAS PROCURED THROUGH THE TCPN COOPERATIVE PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:                     

Department:  Finance/Human Resources

Award to:  ADP, Inc.    $295,000 Estimated

Funding Source:  Operating Budget

Procurement Type:  TCPN Contract # R5159

Contract Term:  Renewal

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR LEGAL SERVICES.  THIS IS THE THIRD RENEWAL OF FOUR, AND NAME CHANGE REGARDING MENDEL BLUMENFELD, LLP TO MENDEL BLUMENFELD, PLLC.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:  Executive/Development

Award to:  Mendel Blumenfeld, PLLC  Contract # EX 14-C-0002 

                 Kemp Smith, LLP  Contract # EX 14-C-0003

                 McKamie, Krueger & Knight, LLP  Contract # EX 14-C-0005

                 Coats Rose, PC  Contract # EX 14-C-0006

                 Gordon, Davis, Johnson & Shane, PPC  Contract # EX 14-C-0007

                 Hawkins, Delafield & Wood, LLP  Contract # 14-C-0008

                 $500,000  Combined Estimate

Funding Source:   Executive/Development

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR LIFE AND DISABILITY INSURANCE CONTRACT # HR 14-C-0048.  THIS IS THE SECOND RENEWAL OF FOUR.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.   THE RECOMMENDATION IS AS FOLLOWS:     

Department:  Human Resources

Award to:  Lincoln Financial Group  $87,280 Estimated

Funding Source:  Operating Budget

Procurement Type:  Request for Proposal (RFP)

Contract Term:   Renewal

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR ARCHITECT – DEVELOPMENT OF DRAWINGS AND SPECIFICATIONS FOR RENOVATION OF MULTIPLE HOUSING COMMUNITIES CONTRACT # RAD 16-C-0004.  THIS IS THE FIRST RENEWAL OF FOUR.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR QUALIFICATIONS (RFQ) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:   

Department:  RAD

Award to:  Wright & Dalbin Architects

                 $3,200,000 Original Approved Amount

                 $376,869 Amount Paid to Date

                 $2,826,130 Available Balance

Funding Source:  RAD

Procurement Type:  Request for Qualifications (RFQ)

Contract Term:  Renewal

E.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN EXTENSION TO CONTRACT FOR ARCHITECT – DEVELOPMENT OF DRAWINGS AND SPECIFICATIONS FOR RENOVATION OF MULTIPLE HI-RISE HOUSING COMMUNITIES CONTRACT # RAD 16-C-0005.  THIS IS THE FIRST RENEWAL OF FOUR.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR QUALIFICATIONS (RFQ) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:  RAD

Award to:  Wright & Dalbin Architects

                 $1,260,000 Original Approved Amount

                 $199,442 Amount Paid to Date

                 $1,060,558 Available Balance

Funding Source:   RAD

Procurement Type:  Request for Qualifications (RFQ)

Contract Term:  Renewal

F.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR PURCHASE ORDER AWARD FOR POSTAGE FOR HACEP PRINT SHOP.  THIS IS A SINGLE SOURCE PURCHASE.  THE RECOMMENDATION IS AS FOLLOWS:

Department:  Procurement

Award to:  Purchase Power (Pitney Bowes)  $68,276 Estimated

Funding Source:  COCC/Programs

Procurement Type:  Single Source

Contract Term:  Purchase

REGULAR AGENDA

9.         DISCUSSION AND ACTION REGARDING RESOLUTION FOR WRITING OFF BAD DEBT ACCOUNTS FROM TENANTS ACCOUNTS RECEIVABLE FOR VACATED TENANTS – QUARTER ENDING DECEMBER 31, 2015. 

10.       DISCUSSION AND ACTION REGARDING RESOLUTION ADOPTING THE REVISED UTILITY ALLOWANCE SCHEDULES FOR USE IN THE HOUSING CHOICE VOUCHER PROGRAM. 

11.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE ISSUANCE OF MULTIFAMILY REVENUE BONDS OR OTHER OBLIGATIONS WITH RESPECT TO HACEP RAD CONVERSION PROGRAM CHELSEA PLAZA APARTMENTS MULTIFAMILY RESIDENTIAL RENTAL PROJECT; AUTHORIZING THE FILING OF APPLICATION FOR ALLOCATION OF PRIVATE ACTIVITY BONDS WITH THE TEXAS BOND REVIEW BOARD; AND AUTHORIZING OTHER ACTION RELATED THERETO.

12.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING ACTIONS WITH REGARD TO THE REDEVELOPMENT OF THE SHERMAN AND WESTFALL PROPERTIES (THE “PROJECTS”) TO WIT:  (A) NEGOTIATE AND EXECUTE LETTERS OF INTENT WITH DEVELOPMENT PARTNERS; AND (B) SUCH OTHER ACTIONS NECESSARY OR CONVENIENT TO CARRY OUT THIS RESOLUTION.

13.       PRESENTATION, DISCUSSION, AND POSSIBLE ACTION REGARDING CONSTRUCTION SCHEDULES AND POSSIBLE CONSTRUCTION-RELATED ISSUES AT RAD SITES.

14.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING EMERGENCY PROCUREMENT OF INTERIM THIRD-PARTY ADMINISTRATOR AND PRESCRIPTION MEDICAL ADMINISTRATION SERVICES FOR EMPLOYEE GROUP HEALTH INSURANCE.

15.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING SETTLEMENT OF IRASEMA GONZALEZ v. HOUSING AUTHORITY OF THE CITY OF EL PASO, EEOC CHARGE NO. 453-2014-00324.

16.       SECRETARY’S REPORT.

                        RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

                       STATEMENT OF REVENUES/EXPENSES FOR MARCH 2016.
                       STATEMENT OF CHANGES IN NET ASSETS FOR MARCH 2016.

            HACEP NEWS ARTICLES/EVENTS.

17.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE             SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER             PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076           TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)       DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

(b)       DISCUSSION AND UPDATE REGARDING CONSTRUCTION SCHEDULES AND POSSIBLE CONSTRUCTION-RELATED ISSUES AT RAD SITES.  (SECTION 551.071)

(c)       DISCUSSION AND UPDATE REGARDING INVOICE FOR PATIENT TREATMENT FROM TENET HEALTHCARE (THE HOSPITALS OF PROVIDENCE) AND MERITAIN HEALTH (AN AETNA COMPAY) AND AS CONSIDERED BY ACE INSURANCE/IRC.  (SECTION 551.071)

(d)       DISCUSSION REGARDING EMERGENCY PROCUREMENT OF INTERIM THIRD-PARTY ADMINISTRATOR AND PRESCRIPTION MEDICAL ADMINISTRATION SERVICES FOR EMPLOYEE GROUP HEALTH INSURANCE. (SECTION 551.071)

(e)       DISCUSSION ON IRASEMA GONZALEZ v. HOUSING AUTHORITY OF THE CITY OF EL PASO.  (SECTION 551.071)

18.      ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

“PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.”

“PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.”

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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