Regular Meeting of the HACEP Board of Commissioners

23 March 2016, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

REGULAR MEETING OF THE HACEP BOARD OF COMMISSIONERS

March 23, 2015, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

MEETING AGENDA

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT      5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, MARCH 23, 2016                      COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF ANNUAL BOARD MEETING THAT TOOK  PLACE ON FEBRUARY 24, 2016.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

8.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR VACANCY MAKE READY SERVICES CONTRACT # WH 15-C-0026.  THIS IS THE FIRST RENEWAL OF TWO.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Property Management

Award to:  High Ridge Construction, Inc.

                 MFH Environmental  $320,000 Estimated  (Combined)

Funding Source:  Operating Budget

Procurement Type:  Request for Proposal (RFP) 

Contract Term:  Renewal

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN MODIFICATION TO CONTRACT FOR DEVELOPMENT CONSULTING SERVICES CONTRACT # TS 15-C-0022.  THIS IS FOR THE FIRST RENEWAL OF FOUR.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:     

Department:  Development

Award to:  TAG Associates  $250,000 Estimated

Funding Source:  Development

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN MODIFICATION TO CONTRACT FOR PROFESSIONAL AUDITING AND TAX PREPARATION SERVICES CONTRACT # TCP 13-C-0069.  THIS IS THE THIRD RENEWAL OF FOUR.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.   THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Property Management

Award to:  Novogradac & Company   $22,500 Estimated

Funding Source:  COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR STRATEGIC COMMUNICATING AND CONSULTING SERVICES CONTRACT # PIO 16-R-0015.  THE CONTRACT TERM IS THREE YEARS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Executive

Award to:   CultureSpan  $250,000 Estimated

Funding Source:  COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

E.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR PROPERTY MANAGEMENT AND CONSULTING SERVICES CONTRACT # OPS 16-R-0016.  THE CONTRACT TERM IS ONE YEAR WITH TWO (2) ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:  

Department:  Property Management

Award to:  DU & Associates   $150,000 Estimated

Funding Source:   COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

F.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR PURCHASE ORDER AWARD FOR COOLING TOWER REPLACEMENT COOPERATIVE # 15-7130.  THE CONTRACT TERM IS SIXTY DAYS OR UPON COMPLETION.  THIS CONTRACT WAS PROCURED THROUGH THE ESC REGION 19 COOPERATIVE.  THE RECOMMENDATION IS AS FOLLOWS:  (SATISH BHASKAR)

Department:  Procurement

Award to:  PC Automated Controls  $53,929 Estimated

Funding Source:  COCC

Procurement Type:  Region 19 Cooperative

Contract Term:  New

REGULAR AGENDA

9.         DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE CONSTRUCTION MANAGER AGREEMENT FOR THE RENTAL ASSISTANCE DEMONSTRATION (RAD) PROGRAM CONVERSION AT MULTIPLE HIGH RISE COMMUNITIES.

10.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE CONSTRUCTION MANAGER AGREEMENT FOR THE RENTAL ASSISTANCE DEMONSTRATION (RAD) PROGRAM CONVERSION AT TWO LOW-RISE COMMUNITIES.

11.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT A GRANT APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE FY2015 SUPPORTIVE SERVICES DEMONSTRATION FOR ELDERLY HOUSEHOLDS IN HUD-ASSISTED MULTIFAMILY HOUSING FUNDING. 

12.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO ENTER INTO AN AGREEMENT WITH THE UNIVERSITY OF TEXAS AT EL PASO FOR THE ANNUAL YOUTH CAREER EXPLORATION HOT YOUTH CONFERENCES.   

13.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING AND AUTHORIZING SUBMISSION OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS’ ANNUAL AND FIVE-YEAR PLANS FOR FY2016-FY2020. 

14.       DISCUSSION AND ACTION REGARDING RESOLUTION ON LITIGATION/INTERVENTION REGARDING APPLICATION OF EL PASO ELECTRIC COMPANY TO CHANGE RATES PENDING BEFORE THE STATE OFFICE OF ADMINISTRATIVE HEARINGS SOAH DOCKET NO. 473-15-5257 PUC DOCKET NO. 44941.

15.       DISCUSSION AND ACTION REGARDING RESOLUTION REGARDING EMPLOYMENT AGREEMENT FOR GERALD CICHON AS CHIEF EXECUTIVE OFFICER OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO.

16.       SECRETARY’S REPORT.

RAD UPDATE.
STRATEGIC PLAN UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

STATEMENT OF REVENUES/EXPENSES FOR JANUARY 2016.
STATEMENT OF CHANGES IN NET ASSETS FOR JANUARY 2016.

            HACEP NEWS ARTICLES/EVENTS.

17.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE             SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER             PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076           TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)       DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

(b)       DISCUSSION AND UPDATE ON LITIGATION/INTERVENTION REGARDING APPLICATION OF EL PASO ELECTRIC COMPANY TO CHANGE RATES PENDING BEFORE THE STATE OFFICE OF ADMINISTRATIVE HEARINGS SOAH DOCKET NO. 473-15-5257 PUC DOCKET NO. 44941.  (SECTION 551.071)

(c)       DISCUSSION REGARDING EMPLOYMENT AGREEMENT FOR GERALD CICHON AS CHIEF EXECUTIVE OFFICER OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO.  (SECTION 551.074)

18.     ADJOURNMENT.

 

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

“PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.”

 “PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.”

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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