Regular Meeting of the HACEP Board of Commissioners

27 August 2014, 5:30pm – 9:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, AUGUST 27, 2014, COMMENCING AT 5:30 P.M. 

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.  CALL TO ORDER.

2.  PLEDGE OF ALLEGIANCE.

3.  INVOCATION/MOMENT OF SILENCE.

4.  ESTABLISHMENT OF A QUORUM

5.  PRESENTATION OF A NAHRO AWARD OF MERIT FOR THE ALPHA YOUTH LEADERSHIP ACADEMY.

6.  PRESENTATION OF A NAHRO AWARD OF MERIT FOR eHACEP.

7.  RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

8.  CITIZENS TO BE HEARD.

9.  APPROVAL OF MINUTES OF A SPECIAL BOARD MEETING THAT TOOK PLACE ON JULY 15, 2014.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN  ITEM  HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

10.  PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER     AWARDS:

A.   REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR FRONT LOADER AND ROLL-OFF WASTE COLLECTION SERVICES CONTRACT # OPS 14-C-0013.  THIS  IS   FOR  A  ONE  YEAR   EXTENSION.   THIS   CONTRACT    WAS PROCURED THROUGH AN INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:  

Department:

Public Housing

 

Award to:

El Paso Disposal LLP

$401,183.52 est.

 

 

 

Funding Source:

Operations

 

Procurement Type:

Invitation for Bid (IFB)

 

Contract Term:

First Year Renewal

 

B.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR CHILD CARE MANAGEMENT SERVICES CONTRACT # OPS 14-C-0014.  THIS IS FOR A ONE YEAR EXTENSION.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Public Housing

 

Award to:

YWCA

$240,000 est.

 

 

 

Funding Source:

Operations

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

First Year Renewal

 

C.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR BANKING SERVICES SOLICITATION # FS 14-R-0014.  THIS IS A ONE YEAR CONTRACT WITH FOUR ONE-YEAR EXTENSIONS.  THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Finance

 

Award to:

JP Morgan Chase Bank, NA

$126,000 est.

 

 

 

Funding Source:

Various

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

New

 

D.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR FINANCIAL CONSULTANT SERVICES FOR RENTAL ASSISTANCE DEMONSTRATION (RAD) PROGRAM SOLICITATION # EX 14-R-0015. THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Finance

 

Award to:

EJP Consulting Inc.

 

 

Deval, LLC

$60,000 combined

 

 

 

Funding Source:

RAD/Project Financing

 

Procurement Type:

Request for Proposal (RFP)

 

Contract Term:

New

 

E.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR INTERNET PRIVATE NETWORK MPLS COOPERATIVE CONTRACT DIR-TEX-AN-NG-CTSA-005.  CONTRACT TERM:  UPON COMPLETION.  THIS CONTRACT WAS PROCURED THROUGH A COOPERATIVE PURCHASING CONTRACT.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Information Technology

 

Award to:

AT&T

$318,678.08 est.

 

 

 

Funding Source:

Various

 

Procurement Type:

Cooperative Purchasing Contract

 

Contract Term:

New

 

F.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR PURCHASE ORDER AWARD FOR CUSTOM DESIGN OF STAR RECOGNITION PROGRAM APPLICATION GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT # GS-35-F-0565K.  THIS CONTRACT WAS PROCURED THROUGH A COOPERATIVE PURCHASING CONTRACT.  THE RECOMMENDATION IS AS FOLLOWS:

Department:

Information Technology

 

Award to:

Mirateck Corporation

$2,550.40 est.

 

 

 

Funding Source:

COCC

 

Procurement Type:

Cooperative Purchasing Contract

 

Contract Term:

Upon Completion

 

REGULAR AGENDA

11.  DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING    REVISIONS TO THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN.

12.  DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR ENDING JUNE 30, 2014.

13.  DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING AMENDMENTS TO THE ANNUAL AND FIVE YEAR PLANS FOR FISCAL YEARS 2010, 2011, AND FOR NEW FLAT RENTS FOR PUBLIC HOUSING UNITS.

14.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT APPLICATION TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT REQUESTING APPROVAL TO DEMOLISH NINETY SIX UNITS AT HAYMON KRUPP MEMORIAL APARTMENTS.

15.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT APPLICATION TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT REQUESTING APPROVAL TO DEMOLISH EIGHTY ONE UNITS AT TAYS APARTMENTS.

16.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT APPLICATION TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT REQUESTING APPROVAL TO DEMOLISH ONE HUNDRED AND FORTY EIGHT UNITS AT WESTFALL/BAINES APARTMENTS.

17.  DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT APPLICATION TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT REQUESTING APPROVAL TO DEMOLISH ONE HUNDRED AND FORTY FOUR UNITS AT SHERMAN PLAZA APARTMENTS. 

18.  DISCUSSION AND ACTION REGARDING RESOLUTION FOR WRITING OFF     BAD DEBT ACCOUNTS FROM TENANTS ACCOUNTS RECEIVABLE FOR        VACATED TENANTS FOR QUARTER ENDING MARCH 31, 2014.

19.  DISCUSSON AND ACTION REGARDING RESOLUTION SETTING THE DATE AND TIME FOR THE SEPTEMBER 2014 REGULAR BOARD OF COMMISSIONERS MEETING.

20.  DISCUSSION AND ACTION REGARDING GILBERT SIFUENTES ET AL v. HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS.  CAUSE NUMBER 2010-4168.  (TABLED FROM JULY 15, 2014)         

21.  SECRETARY’S REPORT.

  • RAD UPDATE.
  • CIELO VISTA APARTMENTS ACQUISITION UPDATE.
  • NATIONAL NAHRO AWARD OF EXCELLENCE.

            CHIEF FINANCIAL OFFICER REPORTS.

  • STATEMENT OF REVENUES/EXPENSES FOR JUNE 2014.
  • STATEMENT OF CHANGES IN NET ASSETS FOR JUNE 2014.

HACEP NEWS ARTICLES/EVENTS.

22.  THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY

SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                 PERSONNEL MATTERS

SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a) DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

(b) DISCUSSION REGARDING GILBERT SIFUENTES ET AL v. HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS.  CAUSE NO. 2010-4168

23.  ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING. SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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