Regular Meeting of the HACEP Board of Commissioners

15 December 2015, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

15 December 2015, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS  WILL BE HELD AT     5300 EAST PAISANO, EL PASO, TEXAS TUESDAY, DECEMBER 15, 2015                      COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK PLACE ON NOVEMBER 18, 2015.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

8.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION(S) FOR TEMPORARY EMPLOYMENT SERVICES.  THIS REQUEST CONSTITUTES THE FINAL RENEWAL OPTION.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:      

Department:  Executive

Award to:  Integrated Human Capital  Contract # HR 14-C-0033

                 H.G. Arias & Associates  Contract # HR 14-C-0034

                 RMP Temps  Contract # HR 14-C-0035

                 Topp Knotch Personnel  Contract # HR 14-C-0036

                 22nd Century Technologies  Contract # HR 14-C-0037

                 $350,000  (Combined)

Funding Source:  COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

B.          REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR MULTIPLE CONTRACT AWARD FOR EXECUTIVE SEARCH SERVICES CONTRACT # HR 16-R-0004.  CONTRACT TERM ONE (1) YEAR WITH FOUR (4) ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:            

Department:  Human Resources

Award to:  S. Renee Narloch

                 Stephens & Associates

                 $60,000 est.

Funding Source:  COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

REGULAR AGENDA

9.         DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING A MODIFICATION TO THE EXISTING PROCUREMENT POLICY FOR THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS. 

10.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT A GRANT APPLICATION TO THE PASO DEL NORTE HEALTH FOUNDATION’S SMOKE-FREE PROPOSAL.   

11.       DISCUSSION AND ACTION REGARDING RESOLUTION TERMINATING AGREEMENTS FOR DEVELOPMENT OF WESTSIDE MEDANO PROPERTY AND RESCINDING RESOLUTION NO. 1843.

12.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING SUBMISSION OF HOUSING TAX CREDIT APPLICATIONS TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR FINANCING DEVELOPMENT OR RE-DEVELOPMENT OF AFFORDABLE HOUSING IN EL PASO, TEXAS.

13.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO NEGOTIATE AND EXECUTE AN OPTION TO PURCHASE REAL ESTATE FOR USE AS RESIDENTIAL HOUSING OR RELATED DEVELOPMENT PROJECTS.

14.       SECRETARY’S REPORT.

                    RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

                   STATEMENT OF REVENUES/EXPENSES FOR OCTOBER 2015.
                   STATEMENT OF CHANGES IN NET ASSETS FOR OCTOBER 2015.

            HACEP NEWS ARTICLES/EVENTS.

15.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

a.      DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

16.     ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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