Regular Meeting of the HACEP Board of Commissioners

27 January 2016, 5:30pm – 6:30pm

5300 E. Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

27 January 2016, 5:30pm - 6:30pm

5300 East Paisano Drive

El Paso, TX  79905

MEETING AGENDA 

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT       5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, JANUARY 27, 2016                  COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK PLACE ON DECEMBER 15, 2015.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

8.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR HISTORIC TAX CREDIT CONSULTANT CONTRACT # TCP 16-R-0007.  THE    CONTRACT TERM IS ONE YEAR WITH THREE (3) ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS          FOLLOWS:    

Department:      Development

Award to:  Quimby McCoy Preservation Architecture, LLP

$100,000  Estimated

Funding Source:  LIHTC  

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

REGULAR AGENDA

9.         DISCUSSION AND ACTION REGARDING RESOLUTION ACCEPTING THE AUDITED FINANCIAL STATEMENTS AND RELATED REPORTS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS FOR FISCAL YEAR ENDING JUNE 30, 2015. 

10.       DISCUSSION AND ACTION TO AMEND SECTION 7.12 OF THE EMPLOYEE POLICY MANUAL REGARDING HANDGUNS AND DEADLY WEAPONS IN THE WORKPLACE TO COMPLY WITH CHANGES IN TEXAS LAW.

11.       DISCUSSION AND UPDATE REGARDING THE SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP) CERTIFICATION FOR FISCAL YEAR ENDING JUNE 30, 2015.

12.       DISCUSSION AND UPDATE REGARDING THE PUBLIC HOUSING ASSESSMENT SYSTEM (PHAS) MANAGEMENT OPERATIONS CERTIFICATION FOR FISCAL YEAR ENDING JUNE 30, 2015.

13.       DISCUSSION AND ACTION TO APPROVE PERFORMANCE METRICS TO FINALIZE THE FIVE-YEAR STRATEGIC PLAN. 

14.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING SETTLEMENT OF LITIGATION BETWEEN ALBERTO VASQUEZ AND THE HOUSING AUTHORITY OF THE CITY OF EL PASO, CAUSE # 2012-DCV-04740, COUNTY COURT AT LAW NO. 5, EL P ASO COUNTY, TEXAS. 

15.       DISCUSSION AND ACTION TO APPROVE THE CEO’S ANNUAL PERFOMANCE EVALUATION, COMPENSATION AND INCENTIVE PAY PER TERMS OF THE CEO’S EMPLOYMENT AGREEMENT. 

16.       SECRETARY’S REPORT.

RAD UPDATE.
TAYS GROUNDBREAKING.
DISTINGUISHED BUDGET PRESENTATION AWARD.

            CHIEF FINANCIAL OFFICER REPORTS.

STATEMENT OF REVENUES/EXPENSES FOR NOVEMBER 2015.
STATEMENT OF CHANGES IN NET ASSETS FOR NOVEMBER 2015.

            HACEP NEWS ARTICLES/EVENTS.

17.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(A)     DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

(B)     DISCUSSION ON ALBERTO VASQUEZ v HOUSING AUTHORITY OF THE CITY OF EL PASO.  (SECTION 551.071)

(C)     DISCUSSION REGARDING PERSONNEL MATTERS. (SECTION 551.071)

17.     ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

“PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.”

 “PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.”

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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