Regular Meeting of the HACEP Board of Commissioners

28 October 2015, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

REGULAR MEETING OF THE HACEP BOARD OF COMMISSIONERS

28 October 2015, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

MEETING AGENDA

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT           5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, OCTOBER 28, 2015             COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF SPECIAL BOARD MEETING THAT TOOK       PLACE ON SEPTEMBER 1, 2015.

8.        APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK       PLACE ON SEPTEMBER 23, 2015.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOTBEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO  SIGN RECOMMENDATION FOR CONTRACT AWARD FOR TITLE, ESCROW, AND RELATED SERVICES CONTRACT # EX 16-R-0003.  THE    CONTRACT TERM IS FOR ONE-YEAR WITH FOUR ONE-YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:      

Department:  Executive

Award to:  Rio Bravo Title   $1,100,000 est.

Funding Source:  COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

B.       REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO  SIGN CONTRACT MODIFICATION FOR CELLULAR PHONE SERVICES, GALAXY TABLETS SERVICE AND HOT SPOTS CONTRACT # CC 14-C- 0015. THIS IS A SECOND RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH A COOPERATIVE PROCESS. THE   RECOMMENDATION IS AS FOLLOWS:   

Department:  Procurement

Award to:  Verizon Wireless  $229,587 est.

Funding Source:  COCC

Procurement Type:  GSA Schedule, GS35F-0119P 

Contract Term:  Renewal

C.     REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR PEST CONTROL SERVICES CONTRACT # OPS 15-C-0018.  THIS IS THE FIRST OF TWO ONE-YEAR CONTRACT RENEWALS.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Public Housing

Award to:  Hirby Pest Control  $178,594 est.

Funding Source:  COCC

Procurement Type:  Invitation for Bid (IFB)

Contract Term:  Renewal

D.     REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR REAL ESTATE CONSULTING SERVICES CONTRACT # EX 16-Q-0001.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR QUALIFICATIONS (RFQ) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:   

Department:  Executive

Award to:  JLL American, Inc.  $100,000 est.

Funding Source:  COCC & Pre-Development

Procurement Type:  Request for Qualifications (RFQ)

Contract Term:  New

REGULAR AGENDA

10.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT GRANT APPLICATIONS FOR THE 2015-2016 ANNUAL RENEWAL OF THE VETERAN’S LODGE AND SIESTA GARDENS TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.   

11.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE    CHIEF EXECUTIVE OFFICER TO SUBMIT A GRANT APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE 2015 COMMUNITY SERVICES BLOCK GRANT DISCRETIONARY FUNDS.                  

12.       DISCUSSION AND ACTION REGARDING RESOLUTION IN SUPPORT OF AN      INVENTORY REMOVAL APPLICATION FOR THE DEMOLITION/DISPOSITION OF 286-UNITS OF PUBLIC HOUSING LOCATED AT THE RUBEN SALAZAR PARK APARTMENTS, 311 SOUTH EUCALYPTUS STREET, EL PASO, TEXAS.

13.       SECRETARY’S REPORT.

RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

STATEMENT OF REVENUES/EXPENSES FOR JULY/AUGUST 2015.
STATEMENT OF CHANGES IN NET ASSETS FOR JULY/AUGUST 2015.

            HACEP NEWS ARTICLES/EVENTS.

14.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)     DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

15.     ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

Upcoming Events

More Events

Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

Full List of Contacts