Regular Meeting of the HACEP Board of Commissioners

22 July 2015, 5:30pm – 7:30pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

22 August 2015, 5:30 pm - 7:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, JULY 22, 2015, COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

 

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK             PLACE ON JUNE 24, 2015.

NOTICE TO THE PUBLIC

 

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

 

8.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.     REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR FINANCIAL CONSULTANT SERVICES CONTRACT # RAD 15-C-0007.  THIS IS THE FIRST RENEWAL OF TWO ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:    

Department RAD  
Award to: EJP Consulting Group, LLC $150,000 est.
Funding Source RAD  
Procurement Type: Request for Proposal (RFP  
     

 

B.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR FINANCIAL CONSULTANT SERVICES CONTRACT # RAD 15-C-0008.  THIS IS THE FIRST RENEWAL OF TWO ONE YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department: RAD  
Award to: Deval, LLC $30,000 est.
Funding Source: RAD  
Procurement Type: Request for Proposal (RFP)  
Contract Term: Renewal  

 

C.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR HVAC 4 TON REFRIGERATION UNITS FOR KENNEDY BROTHERS MEMORIAL APARTMENTS CONTRACT # TS 14-C-0009.  THIS IS THE SECOND RENEWAL OF TWO ONE-YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department: Development  
Award to: Morrison Supply Co. $134,820 est.
Funding Source: CFP  
Procurement Type: Invitation for Bid (IFB)  
Contract Term: Renewal  

 

REGULAR AGENDA

 

9.         DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO EXECUTE AN AGREEMENT WITH THE TEXAS ASSOCIATION OF SCHOOL BOARDS (TASB) FOR PARTICIPATION IN THE BUYBOARD® PURCHASING COOPERATIVE.

10.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO SUBMIT A GRANT APPLICATION TO THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FOR THE FY2015 FAMILY SELF-SUFFICIENCY (FSS) PROGRAM COORDINATOR FUNDING.

11.       DISCUSSION AND ACTION REGARDING RESOLUTION TO AUTHORIZE             UTILITY AND ACCESS EASEMENTS AT THE RAD TRANCHE 1 DEVELOPMENTS.

12.       SECRETARY’S REPORT.

               RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

               STATEMENT OF REVENUES/EXPENSES FOR MAY 2015.
               STATEMENT OF CHANGES IN NET ASSETS FOR MAY 2015.

            HACEP NEWS ARTICLES/EVENTS.

13.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076  TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)       DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

 

14.     ADJOURNMENT.

 

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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