Regular Meeting of the HACEP Board of Commissioners

24 June 2015, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners 

 

24 June 2014, 5:30 pm - 6:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

 

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS  WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, JUNE 24, 2015  COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RECOGNITION BY ROBIN ROBERTS OF THE SUSTAINABLE ENERGY       ADVISORY COMMITTEE OF PARTNERS THAT HELPED MAKING THE       PAISANO GREEN COMMUNITY RESIDENTS’ GARDENS PROJECT A       REALITY.

6.        RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

7.         CITIZENS TO BE HEARD.

8.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK             PLACE ON MAY 27, 2015.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER           AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR BUILDING MATERIALS CONTRACT # WH 15-B-0012.  THIS IS FOR ONE-YEAR WITH TWO ONE-YEAR OPTIONS TO RENEW.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:    

Department: Warehouse

Award to: Wholesale Building Materials  $87,415 est.

                 Chaparral Materials $4,382 est.

                 Hardware Specialties $7,400 est.

Funding Source:  COCC

Procurement Type: Invitation for Bid (IFB)

Contract Term: New

B.         REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR LEGAL SERVICES.  THIS IS THE SECOND RENEWAL OF FOUR ONE-YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:  Executive

Award to:  Mendel Blumenfeld LLP  Contract No. EX 14-C-0002

                 Kemp Smith LLP  Contract No. EX 14-C-0003

                 McKamie, Krueger & Knight LLP  Contract No. EX 14-C-0005

                 Coats Rose, PC   Contract No. EX 14-C-0006

                 Gordon, Davis, Johnson & Shane, PPC  Contract No. EX 14-C-0007

                  Hawkins, Delafield & Wood LLP  Contract No. EX 14-C-0008

Combined Total Award:  $500,000 est.

Funding Source:   COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

C.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR PROFESSIONAL AUDITING SERVICES CONTRACT # FS 15-C-0001.  THIS IS THE FIRST RENEWAL OF FOUR ONE-YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:   Finance 

Award to:   Fallon Larsen LLP   $84,950 est.

Funding Source:   COCC

Procurement Type:   Request for Proposal (RFP) 

Contract Term:  Renewal

D.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR RAD PHYSICAL CONDITION ASSESSMENT CONTRACT # RAD 15-R-0019.  THIS IS FOR ONE-YEAR WITH TWO ONE-YEAR RENEWAL OPTIONS. THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:   RAD

Award to:  AEI Consultants  $98,484 est.

Funding Source:  RAD

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

E.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN MODIFICATION TO CONTRACT FOR RAD PROJECT MANAGEMENT SERVICES CONTRACT # RAD 15-C-0013.  THIS IS THE FIRST RENEWAL OF FOUR ONE-YEAR OPTIONS.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:   RAD

Award to:   ECM International  $100,000 est.

Funding Source:  RAD

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

F.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR RENOVATION OF MULTIPLE HOUSING COMMUNITIES CONTRACT # RAD 15-Q-0005.  THIS IS FOR ONE-YEAR WITH FOUR ONE-YEAR OPTIONS TO RENEW.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR QUALIFICATION (RFQ) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:   RAD

Award to:  Wright & Dalbin Architects, Inc.  $3,220,000 est.

Funding Source:  RAD

Procurement Type:  Request for Qualifications (RFQ)

Contract Term:  New

G.       REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO  SIGN RECOMMENDATION FOR CONTRACT AWARD FOR RENOVATION OF MULTIPLE HI-RISE HOUSING COMMUNITIES CONTRACT # RAD 15-Q-0006.  THIS IS FOR ONE-YEAR WITH FOUR ONE-YEAR OPTIONS TO RENEW.  THIS CONTRACT WAS PROCURED         THROUGH THE REQUEST FOR QUALIFICATIONS (RFQ) PROCESS.  THE   RECOMMENDATION IS AS FOLLOWS:

Department:  RAD

Award to:  Wright & Dalbin Architects, Inc.  $1,260,000 est.

Funding Source:  RAD

Procurement Type:  Request for Qualifications (RFQ)

Contract Term:  New

REGULAR AGENDA

10.       RECOMMENDATION THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN PURCHASE ORDER AWARD FOR POSTAGE FOR HACEP’S PRINT SHOP.  THIS IS A SINGLE SOURCE PURCHASE.  THE RECOMMENDATION IS AS FOLLOWS:

Department:  Procurement

Award to:  Purchase Power (Pitney Bowes)  $68,276

Funding Source:  COCC

Procurement Type:  Single Source

Contract Term:  Purchase

11.       PRESENTATION, DISCUSSION, AND ACTION ON BUDGETS FOR THE             HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS FOR FISCAL YEAR ENDING JUNE 30, 2016.  

A.     RESOLUTION APPROVING BUDGETS FOR THE PUBLIC HOUSING OPERATING AMPs AND COCC.

B.     RESOLUTION APPROVING BUDGETS FOR THE HOUSING CHOICE VOUCHER OPERATING PROGRAM, TIO COOPER (FARM LABOR PROGRAM), CHAI MANOR, SIESTA GARDENS (SHELTER PLUS PROGRAM), AND OTHER ACTIVITIES.               

C.     RESOLUTION APPROVING BUDGET FOR THE SECTION 8 NEW CONSTRUCTION PROGRAM.

12.       SECRETARY’S REPORT.

                         RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

                        STATEMENT OF REVENUES/EXPENSES FOR APRIL 2015.
                        STATEMENT OF CHANGES IN NET ASSETS FOR APRIL 2015.         

            HACEP NEWS ARTICLES/EVENTS.

13.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                  CONSULTATION WITH ATTORNEY

SECTION 551.072                  DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                  DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                  PERSONNEL MATTERS

SECTION 551.076                  DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)       DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

14.     ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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