Regular Meeting of the HACEP Board of Commissioners

27 May 2015, 5:30pm – 7:30pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

27 May 2015, 5:30pm - 7:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS, WEDNESDAY, MAY 27, 2015 COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF SPECIAL BOARD MEETING THAT TOOK PLACE ON APRIL 6, 2015.

8.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK PLACE ON APRIL 22, 2015.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR LIFE AND DISABILITY INSURANCE CONTRACT # HR 14-C-0048.  THIS IS FOR A TWELVE MONTH RENEWAL OF THIS CONTRACT.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:    

Department:   Human Resources

Award to: Lincoln Financial Group    $87,279.95 est.

Funding Source:  COCC  

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

B.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR THIRD PARTY ADMINISTRATION SERVICES CONTRACT # HR 14-C-0051.  THIS IS FOR A TWELVE MONTH RENEWAL OF THIS CONTRACT.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:  Human Resources

Award to:  Meritain Health    $93,915 est.

Funding Source:  COCC 

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Renewal

C.       REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RENEWAL FOR MICROSOFT ENTERPRISE LICENSES CONTRACT # DIR-SDD-2503.  THIS IS FOR A SECOND YEAR RENEWAL.  THIS CONTRACT WAS PROCURED THROUGH THE STATE OF TEXAS COOPERATIVE PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:

Department:  I.T.

Award to:  SHI Government Solutions   $121,654.96 est.

Funding Source:  COCC

Procurement Type:  Cooperative Contract

Contract Term:  Renewal

D.      REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR STOP LOSS FOR HEALTH INSURANCE CONTRACT NO. HR 15-R-0017.  THIS IS FOR A ONE YEAR WITH TWO ONE YEAR OPTIONS TO RENEW.  THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Human Resources

Award to:  International Risk Consultants   $206,736.84 est.

Funding Source:  COCC

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

REGULAR AGENDA

10.       DISCUSSION AND ACTION REGARDING RESOLUTION ADOPTING THE REVISED UTILITY ALLOWANCE SCHEDULES FOR USE IN THE HOUSING CHOICE VOUCHER PROGRAM.

11.       DISCUSSION AND ACTION REGARDING RESOLUTION FOR WRITE OFF BAD DEBT ACCOUNTS FROM TENANTS’ ACCOUNTS RECEIVABLE FOR VACATED TENANTS FOR QUARTER ENDING DECEMBER 31, 2014.

12.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE REFINANCING OF THE WESTERN YARBROUGH AND WESTERN REDD ROAD APARTMENTS. 

13.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS (“HACEP”) TO EXPEND PREDEVELOPMENT COSTS FOR THE TAYS AND KRUPP REDEVELOPMENT PROJECTS TO MEET TDHCA 10 PERCENT REQUIREMENT.

14.       SECRETARY’S REPORT.

            RAD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

                  STATEMENT OF REVENUES/EXPENSES FOR MARCH 2015.
                  STATEMENT OF CHANGES IN NET ASSETS FOR MARCH 2015.

            HACEP NEWS ARTICLES/EVENTS.

15.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY

SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                 PERSONNEL MATTERS

SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)        DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

16.     ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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