Regular Meeting of the HACEP Board of Commissioners

22 April 2015, 5:30pm – 8:30pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the HACEP Board of Commissioners

 

22 April 2015, 5:30 pm - 8:30 pm

5300 East Paisano Drive

El Paso, TX 79905

Meeting Agenda

 

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, APRIL 22, 2015 COMMENCING AT 5:30 P.M.

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         PLEDGE OF ALLEGIANCE.

3.         INVOCATION/MOMENT OF SILENCE.

4.         ESTABLISHMENT OF A QUORUM.

5.         RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

6.         CITIZENS TO BE HEARD.

7.         APPROVAL OF MINUTES OF REGULAR BOARD MEETING THAT TOOK PLACE ON MARCH 25, 2015.

8.         APPROVAL OF MINUTES OF A PHA PLAN PUBLIC HEARING THAT TOOK PLACE ON MARCH 25, 2015.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS.  WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED.  BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING.  THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER     AWARDS:

A.        REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR, BUT NOT LIMITED TO, APPLIANCES AND WINDOW HEATING AND COOLING UNITS CONTRACT # WH 15-B-0011.  THIS CONTRACT WAS PROCURED THROUGH THE INVITATION FOR BID (IFB) PROCESS.  THE RECOMMENDATION IS AS FOLLOWS:    

 

Department:    Warehouse

Award to:        Morrison Supply:      Not to exceed $18,521

                       Cunningham Distribution:       Not to exceed $370,111

Funding Source:   COCC

Procurement Type:    Invitation for Bid (IFB)

Contract Term:    New

REGULAR AGENDA

 

10.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE UPDATED UTILITY ALLOWANCES FOR THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS’ PUBLIC HOUSING PROGRAM.

11.       DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE PHASE-IN OF TENANT RENT INCREASE POLICY AS REQUIRED UNDER THE CONVERSION FROM CONVENTIONAL PUBLIC HOUSING TO PROJECT-BASED RENTAL ASSISTANCE (PBRA) AS AUTHORIZED BY THE RENTAL ASSISTANCE DEMONSTRATION (RAD) PROGRAM. 

12.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS TO TRANSFER OFFICE EQUIPMENT AND FURNITURE TO EP HOUSING OPERATIONS AND MANAGEMENT ENTERPRISES PFC.

13.       DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE SOLICITATION AND SELECTION OF PROJECT BASED VOUCHER (PBV) PROPOSALS FOR PROJECTS UNDER THE MIXED FINANCE DEVELOPMENT OF PUBLIC HOUSING UNITS.

14.       DISCUSSION AND ACTION REGARDING RESOLUTION APPOINTING DANETTE MARTINEZ AS THE BOARD OF COMMISSIONERS’ APPOINTEE TO THE BOARD OF TRUSTEES OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO EMPLOYEES PENSION PLAN AND TRUST.

15.       DISCUSSION AND ACTION REGARDING RESOLUTION ACKNOWLEDGING SYLVIA DIAZ AS THE CEO’S APPOINTEE TO THE BOARD OF TRUSTEES OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS EMPLOYEES’ PENSION PLAN AND TRUST.

16.       SECRETARY’S REPORT.

            RAD UPDATE.
            FY2014 GRANT AWARD UPDATE.

            CHIEF FINANCIAL OFFICER REPORTS.

            STATEMENT OF REVENUES/EXPENSES FOR FEBRUARY 2015.
            STATEMENT OF CHANGES IN NET ASSETS FOR FEBRUARY 2015.

            HACEP NEWS ARTICLES/EVENTS.

17.       THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071                 CONSULTATION WITH ATTORNEY

SECTION 551.072                 DELIBERATIONS ABOUT REAL PROPERTY

SECTION 551.073                 DELIBERATIONS ABOUT GIFTS AND DONATIONS

SECTION 551.074                 PERSONNEL MATTERS

SECTION 551.076                 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a)        DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS.  (SECTION 551.071)

18.     ADJOURNMENT.

 

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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