Regular Meeting of the HACEP Board of Commissioners

28 May 2014, 5:30pm – 9:00pm

5300 East Paisano Drive
El Paso, Texas 79905

Meeting Agenda

1. CALL TO ORDER.

2. PLEDGE OF ALLEGIANCE.

3. INVOCATION/MOMENT OF SILENCE.

4. ESTABLISHMENT OF A QUORUM

5. PRESENTATION OF THE WINNERS OF THE 2014 HACEP ART COMPETITION, “HOME IS WHERE THE HEART IS.”

6. RESIDENT ASSOCIATION PRESIDENTS TO BE HEARD.

7. CITIZENS TO BE HEARD.

8. APPROVAL OF MINUTES OF A REGULAR BOARD MEETING THAT TOOK PLACE ON APRIL 23, 2014.

NOTICE TO THE PUBLIC

ALL MATTERS LISTED UNDER THE CONSENT AGENDA WILL BE CONSIDERED BY BOARD OF COMMISSIONERS (BOC) TO BE ROUTINE AND WILL BE ENACTED BY ONE MOTION UNLESS SEPARATE DISCUSSION IS REQUESTED BY BOARD OF COMMISSIONER MEMBERS. WHEN THE VOTE HAS BEEN TAKEN, IF AN ITEM HAS 
NOT BEEN CALLED OUT FOR SEPARATE DISCUSSION, THE ITEM HAS BEEN APPROVED. BOC MAY, HOWEVER, RECONSIDER ANY ITEM AT ANY TIME DURING THE MEETING. THE WORDING OF ALL AGENDA ITEMS SHALL APPEAR IN THE MINUTES OF THE MEETING OF THE BOC AS POSTED, UNLESS OTHERWISE REVISED BY THIS OR OTHER MOTION OF THE BOC, WITHOUT THE NECESSITY OF THE STAFF READING THE WORDING BY EACH ITEM INTO RECORD.

CONSENT AGENDA:

9. PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR LIFE AND DISABILITY INSURANCE CONTRACT # HR 14-R-0009. THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS: 

Department: Human Resources
Award to: Lincoln Financial Group $68,978 est.

Funding Source: COCC/Operating
Procurement Type: Request for Proposal (RFP)
Contract Term: New


B. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR HQS INSPECTIONS CONTRACT # OPS 13-C-0049. THIS IS FOR A ONE YEAR EXTENSION. THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:

Department: Section 8 HCV
Award to: McCright & Associates, Inc. $60,000 est.

Funding Source: Section 8
Procurement Type: Request for Proposal (RFP)
Contract Term: Renewal

C. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO ISSUE A PURCHASE ORDER AWARD FOR MIRATEK CORPORATION. THIS PURCHASE ORDER WAS PROCURED THROUGH A GSA PURCHASING COOPERATIVE GS-00F-003AA. THE RECOMMENDATION IS AS FOLLOWS:

Department: IT
Award to: Miratek Corporation $49,871.14 est.

Funding Source: COCC/Operating
Procurement Type: GSA Purchasing Cooperative
Contract Term: Project Completion

D. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR RENTAL ASSISTANCE DEMONSTRATION (RAD) PROJECT MANAGEMENT SERVICES EX 14-R-0011. THIS CONTRACT WAS PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:

Department: Executive
Award to: EDM International, Inc. $100,000 est.

Funding Source: CFP
Procurement Type: Request for Proposal (RFP)
Contract Term: New

E. REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR OPERATIONAL DEVELOPMENT CONTRACT # OPS 13-C-0006. THIS IS FOR ADDITIONAL WORK UNDER THE CONTRACT. THIS CONTRACT WAS ORIGINALLY PROCURED THROUGH A REQUEST FOR PROPOSAL (RFP) PROCESS. THE RECOMMENDATION IS AS FOLLOWS:

Department: Executive
Award to: BaldrigeCoach, Inc. $60,000 est.

Funding Source: COCC/Operating
Procurement Type: Request for Proposal (RFP)
Contract Term: Additional Work

REGULAR AGENDA

10. DISCUSSION AND ACTION REGARDING AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF EL PASO AND THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS FOR FUEL SERVICES. 

11. DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING REVISIONS TO THE HOUSING CHOICE VOUCHER ADMINISTRATIVE PLAN.

12. DISCUSSION AND ACTION REGARDING RESOLUTION ADOPTING THE REVISED UTILITY ALLOWANCE SCHEDULES FOR USE IN THE HOUSING CHOICE VOUCHER PROGRAM.

13. DISCUSSION AND ACTION REGARDING RESOLUTION FOR WRITING OFF BAD DEBT ACCOUNTS FROM TENANTS ACCOUNTS RECEIVABLE FOR VACATED TENANTS FOR QUARTER ENDING DECEMBER 31, 2013.

14. PRESENTATION, DISCUSSION, AND ACTION ON BUDGETS FOR THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS FOR FISCAL YEAR ENDING JUNE 30, 2015. 

(a) RESOLUTION APPROVING BUDGETS FOR THE PUBLIC HOUSING OPERATING AMPs AND COCC.

(b) RESOLUTION APPROVING BUDGETS FOR THE HOUSING CHOICE VOUCHER OPERATING PROGRAM, TIO COOPER (FARM LABOR PROGRAM), SIESTA GARDENS (SHELTER PLUS PROGRAM), AND OTHER ACTIVITIES.

(c) RESOLUTION APPROVING BUDGET FOR THE SECTION 8 NEW CONSTRUCTION PROGRAM.

15. DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING THE ANNUAL REVIEW OF INVESTMENT POLICY AND STRATEGIES.

16. DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS TO ENTER INTO AN AGREEMENT FOR INVESTMENT BANKING SERVICES FOR THE RAD CONVERSION.

17. DISCUSSION AND ACTION REGARDING RESOLUTION AUTHORIZING THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS AND ITS PUBLIC FACILITY CORPORATIONS TO ENTER INTO AGREEMENT FOR BOND COUNSEL LEGAL SERVICES FOR THE RAD CONVERSION AND OTHER PUBLIC FINANCING NEEDS.

18. DISCUSSION AND ACTION REGARDING RESOLUTION APPROVING CHANGES TO THE MERIT PAY POLICY AND INCENTIVE PAY POLICY FOR EMPLOYEES OF THE HOUSING AUTHORITY OF THE CITY OF EL PASO, TEXAS. 

19. SECRETARY’S REPORT.
• RAD UPDATE.
• MEETING WITH SECRETARY DONOVAN.
• CONTINUUM OF CARE (CoC) PROGRAM FUNDING. 

CHIEF FINANCIAL OFFICER REPORTS.
• STATEMENT OF REVENUES/EXPENSES FOR MARCH 2014.
• STATEMENT OF CHANGES IN NET ASSETS FOR MARCH 2014.

HACEP NEWS ARTICLES/EVENTS.

20. THE BOARD OF COMMISSIONERS MAY RETIRE INTO EXECUTIVE SESSION AT ANY TIME UPON THE MOTION OF ANY COMMISSIONER PURSUANT TO THE TEXAS GOVERNMENT CODE, SECTION 551.071-551.076 TO DISCUSS ANY OF THE FOLLOWING:

SECTION 551.071 CONSULTATION WITH ATTORNEY
SECTION 551.072 DELIBERATIONS ABOUT REAL PROPERTY
SECTION 551.073 DELIBERATIONS ABOUT GIFTS AND DONATIONS
SECTION 551.074 PERSONNEL MATTERS
SECTION 551.076 DELIBERATIONS ABOUT SECURITY DEVICES

DISCUSSION ON THE FOLLOWING:

(a) DISCUSSION AND UPDATE BY LEGAL COUNSEL ON PENDING LITIGATION MATTERS. (SECTION 551.071)

21. ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE. 

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS. THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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