Regular Meeting of Housing Authority of the City of El Paso, Texas (“HACEP”) Board of Commissioners

15 November 2017, 5:30pm – 6:30pm

5300 East Paisano Drive
El Paso, TX 79905

Meeting Agenda

                           PUBLIC NOTICE OF A REGULAR BOARD MEETING

                          A regular meeting of the Board of Commissioners of

                 The Housing Authority of the City of El Paso, Texas (“HACEP”)

                    will be held at 5300 E. Paisano Dr., El Paso, Texas 79905

                                      Wednesday, November 15, 2017

                                           Commencing at 5:30 p.m.

                                               MEETING AGENDA

          A.        Preliminary Items

               1.         Call to order.

               2.         Pledge of allegiance.

               3.         Invocation/moment of silence.

               4.         Establishment of a quorum.

               5.         Resident Association Presidents to be heard.

               6.         Citizens to be heard.

               7.         Approval of minutes of a regular board meeting that took place on          October 25, 2017.    

          B.        Consent Agenda Items

            Matters posted under the consent agenda will be considered by the Board of            Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

8.         Purchasing and construction contract and purchase order awards:

A.    Request that the Contracting Officer be authorized to sign Recommendations for Contract Award for a) Pest Control Services and b) Bed Bug Inspection, Treatment and Eradication Contract # OPS 18-R-0001. Contract term requested is one (1) year with four (4) one year options. The contract was procured through the Request for Proposal (RFP) process.  The recommendation is as follows:                 

                 

Department: Property Management

Award to: Kropp’s Pest Control Inc. (Pest Control Services) $65,101 Estimated

Award to: Watson’s Pest Management

Kropp’s Pest Control Inc.

(Bed Bug Inspection, Treatment, and Eradication) $165,000 Estimated

Funding Source: Property Management

Procurement Type: Request for Proposal

Contract Term: New

B.      Request that the Contracting Officer be authorized to sign Extension to Contract for Executive Search Services. This is the second renewal of four. This contract was procured through the Request for Proposal (RFP) process.  The recommendation is as follows:                                                                                            

Department: Human Resources

Award to: Contract #: S. Renee Narloch & Associates HR 16-C-0017

$60,000 Combined Estimated

Award to: Contract #: Stephens Associates HR 16-C-0018

Funding Source: COCC

Procurement Type: Request for Proposal

Contract Term: Renewal

C.   Request that the Contracting Officer be authorized to sign Extension to Contract for Managed Information Technology Services Contract # IT 14-C-0016. This is the fourth renewal of four. This contract was procured through the Request for Proposal (RFP) process. The recommendation is as follows:

Department: Information Technology

Award to: Miratek Corporation

$434,523.27 Estimated

Funding Source: COCC

Procurement Type: Request for Proposal

Contract Term: Renewal

C.        Regular Agenda:  Items Considered for Action

9.         Discussion and action regarding resolution to exercise the 2nd renewal of the contract for Tax Credit Consultant Services for the Housing Authority and its Affiliates.

10.       Discussion and action regarding resolution authorizing the submission of Community Development Block Grant Applications and Authorizing the Execution of any and all Necessary Application Documents.

11.       Discussion and action to approve modifications to employee group health plan.

D.        Reports

12.       (a) Secretary’s report.

            RAD update.

(b)  Chief Financial Officer reports.

·       Report on first quarter results ending September 2017.

·       Statement of changes in net assets for September 2017.

(c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)   Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

13.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

Discussion regarding possible purchase, exchange, lease or other transaction involving real property. (Section 551.072)

F.         Conclusion of Meeting

14.      Adjournment.

Posting Statement

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

Accessibility Notice

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

Concealed and Open Carry Handgun/Weapons Notice

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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