Regular Meeting of EP HOME Board of Directors

28 September 2016, 7:30pm – 8:00pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

Regular Meeting of the Board of Directors of EP HOME

September 28, 2016, 7:30 pm - 8:00 pm

5300 East Paisano Drive

El Paso, Texas 79905

Meeting Agenda

AMENDED

 

PUBLIC NOTICE OF A REGULAR BOARD MEETING

TAKE NOTICE THAT A REGULAR MEETING OF THE BOARD OF DIRECTORS OF EP HOUSING OPERATIONS AND MANAGEMENT ENTERPRISES PFC WILL BE HELD AT 5300 EAST PAISANO, EL PASO, TEXAS WEDNESDAY, SEPTEMBER 28, 2016 IMMEDIATELY FOLLOWING THE PAISANO HOUSING REDEVELOPMENT CORPORATION  JOINT BOARD MEETING

TO CONSIDER AND POSSIBLY ACT ON THE FOLLOWING:

1.         CALL TO ORDER.

2.         ESTABLISHMENT OF A QUORUM.

3.         APPROVAL OF MINUTES OF A REGULAR BOARD MEETING THAT TOOK PLACE ON AUGUST 24, 2016.

4.         PURCHASING AND CONSTRUCTION CONTRACT AND PURCHASE ORDER AWARDS:

A.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR PLUMBING ELECTRICAL BUILDING SYSTEMS AND HVAC SERVICES CONTRACT # OPS 17-R-0006.CONTRACT TERM REQUESTED IS TWENTY FOUR (24) MONTHS WITH THREE (3) ONE YEAR OPTIONS TO RENEW.THE FINAL RECOMMENDATION IS THAT THERE WILL BE A MULTIPLE AWARD OF CONTRACT TO THREE (3) VENDORS.THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.THE RECOMMENDATION IS AS FOLLOWS:

Department:  Property Management

Award to:  High Low Refrigeration

                 Synergy Temperature Control

                 High Ridge Construction

                 $222,564 Estimated  

Funding Source:  Properties

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

B.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR GENERAL REPAIRS/HANDYMAN REPAIR SERVICES CONTRACT # OPS 17-R-0004.CONTRACT TERM REQUESTED IS ONE YEAR WITH FOUR (4) ONE YEAR OPTIONS TO RENEW.THE FINAL RECOMMENDATION IS THAT THERE WILL BE A MULTIPLE AWARD OF CONTRACT TO THREE (3) VENDORS.THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.THE RECOMMENDATION IS AS FOLLOWS: 

Department:  Property Management

Award to:  High Ridge

                 AC Core

                 Vistacon

                 $48,144 Estimated

Funding Source:  Properties

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

C.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR CALL MANAGEMENT SERVICES CONTRACT # OPS 17-R-0003.CONTRACT TERM REQUESTED IS ONE YEAR WITH FOUR (4) ONE YEAR OPTIONS TO RENEW.THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.THE RECOMMENDATION IS AS FOLLOWS:

Department:  Property Management

Award to:  Gilson Software Solutions   $88,329 Estimated 

Funding Source:  Property Management

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

D.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN RECOMMENDATION FOR CONTRACT AWARD FOR AUTO MAINTENANCE CONTRACT # OPS 17-R-0012.CONTRACT TERM REQUESTED IS TWENTY FOUR (24) MONTHS WITH FOUR (4) ONE YEAR OPTIONS TO RENEW.THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.THE RECOMMENDATION IS AS FOLLOWS:

Department:  Property Management

Award to:  GVMI d/b/a NAPA Center  $51,080 Estimated 

Funding Source:  Property Management

Procurement Type:  Request for Proposal (RFP)

Contract Term:  New

E.  REQUEST THAT THE CONTRACTING OFFICER BE AUTHORIZED TO SIGN CONTRACT MODIFICATION FOR PROPERTY MANAGEMENT AND CONSULTING SERVICES CONTRACT # OPS 16-C-0033.HACEP IS RECOMMENDING ADDITIONAL FUNDING BE ADDED FOR PROPERTY MANAGEMENT AND CONSULTING SERVICES.THIS CONTRACT WAS PROCURED THROUGH THE REQUEST FOR PROPOSAL (RFP) PROCESS.THE RECOMMENDATION IS AS FOLLOWS:

Department:  Property Management

Award to:  Du & Associates  $350,000 Estimated

Funding Source:  EP HOME

Procurement Type:  Request for Proposal (RFP)

Contract Term:  Additional Funding

5.         ADJOURNMENT.

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF EP HOUSING OPERATIONS AND MANAGEMENT PUBLIC FACILITY CORPORATION, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

UPON REQUEST EP HOUSING OPERATIONS AND MANAGEMENT PUBLIC FACILITY CORPORATION WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF DIRECTORS OF EP HOUSING OPERATIONS AND MANAGEMENT PUBLIC FACILITY CORPORATION.

“PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.”

“PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.”

 

 

 

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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