Annual Meeting of the Board of Commissioners of the Housing Authority of the City of El Paso, Texas

22 February 2017, 5:30pm – 6:30pm

5300 East Paisano
El Paso, Texas 79905

Meeting Agenda

REVISED AGENDA

Annual meeting og the HACEP Board of Commissioners

Februart 22, 2017

5300 East Paisano

El Paso, TX 79905

Starting at 5:30 pm

An annual meeting as called for by Section 3.5 of the bylaws of the Housing Authority of the City of El Paso, Texas (“HACEP”) will be held at 5300 E. Paisano Dr., El Paso, Texas 79905 Wednesday, February 22, 2017 commencing at 5:30 p.m.

MEETING AGENDA

A.        Preliminary Items

1.         Call to order.

2.         Pledge of allegiance.

3.         Invocation/moment of silence.

4.         Seating of Elizabeth Navarro as new Commissioner.

5.         Confirmation of reappointment of Commissioner Eileen Karlsruher. 

6.         Confirmation of reappointment of Commissioner Anna L. Perez.

7.         Establishment of a quorum.

8.         Resident Association Presidents to be heard.

9.         Citizens to be heard.

10.       Presentation and update on the smoke free initiative.

11.       Approval of minutes of regular board meeting that took place on January 25, 2017.

12.       Approval of minutes of special board meeting that took place on February 8, 2017.

B.        Consent Agenda Items

Matters posted under the consent agenda will be considered by the Board of Commissioners as a routine matter and will be enacted by one single motion unless separate discussion is requested by a member of the Board of Commissioners.  When the consent agenda vote has been taken, if an item has not been called out for separate discussion, the item will be approved along with any and all other consent agenda items approved at the same time.   The Board may reconsider any item at any time during the meeting.   The wording of all agenda items shall appear in the minutes of the meeting as posted, unless otherwise revised by this or other motions made and approved during the meeting, without the necessity of staff reading the wording by each item into the record. 

13.       Purchasing and construction contract and purchase order awards:

A.        Request that the Contracting Officer be authorized to sign extension to contract for Pension Plan and Investment Services Contract # HR 15-C-0019.  This is the second renewal of five.  This contract was procured through the request for proposal (RFP) process.  The recommendation is as follows:                 

Department:  Human Resources

Award to:  ICMA-RC    $160,000  Estimated

Funding Source:  Fund proceeds

Procurement Type:  Request for Proposal

Contract Term:  Renewal

C.        Regular Agenda:  Items Considered for Action

14.       Discussion and action regarding resolution approving contract modification and budget increase for architectural services contract (RAD 16-C-0004) with Wright and Dalbin Architects, Inc. for RAD low-rise renovation projects. 

15.       Discussion and action regarding resolution approving contract modification number two and budget increase for architectural services contract (RAD 16-C-0005) with Wright and Dalbin Architects, Inc. for RAD high-rise renovation projects. 

16.       Discussion and action regarding resolution authorizing the Chief Executive Officer to submit a grant application to the El Paso Metropolitan Planning Organization for the Enhanced Mobility of Seniors and Individuals with disabilities grant.

17.       Discussion and action regarding resolution approving the writing off of bad debt accounts from tenants’ accounts receivable for vacated tenants – quarter ending September 30, 2016. 

18.       Discussion and action regarding resolution setting the date and time for the March 2017 regular Board of Commissioners meeting. 

19.       Discussion and action regarding resolution authorizing the issuance of multifamily    housing revenue bonds or other obligations with respect to HACEP RAD conversion program Sandoval Apartments multifamily residential rental project; authorizing the filing of application for allocation of private activity bonds with the Texas Bond Review Board; and authorizing other action related thereto.

20.       Discussion and action regarding resolution authorizing the issuance of             multifamily housing revenue bonds or other obligations with respect to HACEP RAD conversion program Valle Verde Apartments multifamily residential rental project; authorizing the filing of application for allocation of private activity bonds with the Texas Bond Review Board; and authorizing other action related thereto. 

21.       Discussion and action regarding resolution authorizing the issuance of             multifamily housing revenue bonds or other obligations with respect to HACEP RAD conversion program Machuca Apartments multifamily residential rental project; authorizing the filing of application for allocation of private activity bonds with the Texas Bond Review Board; and authorizing other action related thereto.

22.       Discussion and action regarding resolution authorizing the Chief Executive Officer       to execute an interlocal agreement and representation agreement intervention in El Paso Electric Company rate case should it become necessary to protect the Housing Authority’s interests.

23.       Discussion, consideration and action regarding election of officers for the Board of Commissioners of the Housing Authority of the City of El Paso, Texas.

            (a)       Election of Board Chairperson.

            (b)       Election of Board Vice-Chairperson.

24.       Discussion and action to appoint an Ad Hoc Committee to review and propose           updates to bylaws of the Housing Authority of the City of El Paso, Texas. 

25.       Discussion and action regarding resolution authorizing the Housing Authority of    the City of El Paso and/or its affiliates to seek and obtain additional financing of up      to $3 million for construction renovations on the Father Pinto high-rise community     project.

26.       Discussion and action regarding resolution approving (a) budget increase to         construction and development contracts and (b) utilization of owner’s contingency funds held outside the construction contract for the construction renovations on the Father Pinto high-rise community.

27.       Discussion and action to approve the performance evaluation and terms of         employment and incentive pay for the Chief Executive Officer.

D.        Reports

28.       (a) Secretary’s report.

             RAD update.

(b)  Chief Financial Officer reports.

     Statement of revenues/expenses for December 2016.

      Statement of changes in net assets for December 2016.

(c)  Report on changes and/or contract modifications pursuant to delegation of authority under Section 7 of the Development Procedures Manual.

(d)   Public Information Update: HACEP news articles.

E.        Executive (Closed) Session

29.       Executive Session.

The Board of Directors may go into executive session, or a closed private session, to take up any items on or related to this agenda that may be appropriately taken up in executive session pursuant to the Texas Open Meetings Act, Texas Government Code 551.071 to .076, for such matters as consultation with an attorney on a matter covered by attorney-client privilege, to confer regarding threatened or pending litigation, or to confer regarding real estate, personnel, and/or security matters that may be discussed in a closed session.   No action and no votes will be taken in any executive session.

Anticipated executive session item(s):

Discussion and update by legal counsel on pending litigation matters.  (Section 551.071)

Discussion and deliberation regarding personnel matter pertaining to the performance evaluation and terms of employment and incentive pay for the Chief Executive Officer.  (Section 551.074)

F.         Conclusion of Meeting

30.      Adjournment.

Posting Statement

 

THIS NOTICE HAS BEEN POSTED AT THE CENTRAL OFFICES OF THE HOUSING AUTHORITY, 5300 EAST PAISANO DRIVE, AND NOTICE HAS BEEN PROVIDED TO THE EL PASO COUNTY CLERK MORE THAN 72 HOURS IN ADVANCE OF THE ABOVE MEETING, AS REQUIRED BY CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.  

 

Accessibility Notice

 

UPON REQUEST THE HOUSING AUTHORITY WILL PROVIDE AUXILIARY AIDS AND SERVICES SUCH AS INTERPRETERS FOR THE HEARING IMPAIRED, READERS, LARGE PRINT OR BRAILLE DOCUMENTS.  THOSE REQUESTING AUXILIARY AIDS OR SERVICES MAY NOTIFY SERGIO VASQUEZ, EQUAL OPPORTUNITY COORDINATOR, AT (915) 849-3820, OR SVASQUEZ@HACEP.ORG AT LEAST 48 HOURS PRIOR TO THE MEETING.

 

SIMULTANEOUS ENGLISH/SPANISH TRANSLATION IS PROVIDED AT ALL REGULAR MEETINGS OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY

 

Concealed and Open Carry Handgun/Weapons Notice

 

PURSUANT TO § 30.06, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH A CONCEALED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A CONCEALED HANDGUN.

 

PURSUANT TO § 30.07, PENAL CODE, (TRESPASS BY HOLDER LICENSE HOLDER WITH AN OPENLY CARRIED HANDGUN), A PERSON LICENSED UNDER SUBCHAPTER H, CHAPTER 411, GOVERNMENT CODE (HANDGUN LICENSING LAW), MAY NOT ATTEND THIS MEETING WITH A HANDGUN THAT IS CARRIED OPENLY.

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Housing Authority of the City of El Paso

5300 East Paisano Drive
El Paso, TX 79905
United States

Monday-Friday, 8 a.m. – 5 p.m.

(915) 849-3742

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